Increasing land consumption and loss of biodiversity make it particularly important that protected areas fulfil their function. This, however, is often impaired by insufficient political and financial support. This study investigates how existing protected area management capacities can be used more effectively in a prompt and lasting manner. Therefore, data from protected area management effectiveness evaluations were analysed. Efficient workflows and teamwork were identified to be key capacities for effective management. Simultaneously, deficient financial and social security, lack of incentives and inflexible management structures prevent the productive use of existing capacities. In order to improve the situation, greater attention should be given to intangible assets. Additionally, protected area managers and employees must be enabled to be more self-reliant and self-responsible in order to foster a lasting learning process.