Mail Management Research Articles

MANAJEMEN SURAT MASUK DAN SURAT KELUAR DI UNIVERSITAS NEGERI SEMARANG MELALUI SIRADI (SISTEM INFORMASI SURAT DINAS)

The purpose of the study are (1) To know the management of incoming and outgoing mail at UNNES through SIRADI, (2) To know the obstacles faced in the management of incoming and outgoing mail at UNNES through SIRADI. The type of research used is descriptive qualitative research. Data collection techniques are literature research methods and field study methods. The conclusion in this study is (1) The management of incoming and outgoing mail has been managed electronically using SIRADI, (2) On the management of incoming mail, the letter is received centrally in the General Section of BUHK UNNES, (3) At the entry letter recording stage, there is still a work unit that requires an agenda book to record incoming mail, (4) At the stage of preparation of the concept of exit letter is done manually then the letter will be processed through SIRADI, (5) There are constraints such as network and human resources factor, there are still work units that do not digitize the letter i.e. by scanning and uploading mail files. Suggestions of this study are: (1) Need to improve the quality of the internet network to reduce network disturbances, thereby expediting the process of managing incoming and outgoing mail through SIRADI, (2) Need to have a unity of understanding between the staff at each work unit, (3) Writing in an agenda book or expedition book, so that when needed can look at the book to reduce input error.

PENGELOLAAN ARSIP SURAT MASUK DAN ARSIP SURAT KELUAR PADA BIRO UMUM DAN PERLENGKAPAN SEKRETARIAT DAERAH PROVINSI SULAWESI SELATAN

An abstranct is a brief summary of a research article, thesis, review, conference proceeding or Management of incoming and outgoing mail archives is an important activity that must be carried out by an agency. Correspondence activities must get serious attention, because the contents of the letter to the agency will be a means of achieving the goals of the agency, therefore it is necessary to have good mail management in a company or agency. Therefore, the government issued Governor Regulation Number 1 of 2011 concerning the management of dynamic archives, mail management must be developed by means of information technology and developed into a means of regional government office administration system. The purpose of this study is to describe the management of incoming and outgoing mail archives at the General Bureau and Equipment for the Regional Secretariat of Sulawesi Province. The research approach used is descriptive qualitative and is supported by secondary data. The type of data used is primary data obtained from interviews and secondary data obtained from data processing and observation. The data analysis technique starts from collecting information through interviews and at the final stage by drawing conclusions. The results showed that the management of incoming and outgoing mail archives at the General Bureau and Equipment of the Regional Secretariat of South Sulawesi Province had not run effectively and efficiently, where the management of outgoing mail had not been running properly, which was caused by facilities and infrastructure factors as well as unsupporting human resources.

E-Government Risk Optimization Capability Measurement

Bureau XYZ strived to facilitate the realization of good governance through electronic government (e-government). There were various information systems that were implemented as part of this effort, one of which was the mail management information system. Bureau XYZ has implemented an Information Security Management System (ISMS) using ISO 27001:2013 standards. Nevertheless, optimization and management of information technology risks were necessary to ensure that the implementation of the software was in accordance with the capabilities and objectives of the organization. Therefore, it was necessary to measure the capability level to determine the actions that need to be taken to improve information security risk management in implementing the software. This study aimed to obtain the capability level of the mail management information system's information security risk management process, find out the gap between the actual and desired capability level and provide recommendations for improvement according to COBIT 5. This study measured the EDM03-Ensure Risk Optimization process. The assessment results showed that the EDM03 process was at Level 1 (Performed) and had a gap value of 2 from the desired capability level, Level 3 (Established). Recommendations for improvement were also included in this study to help the organization achieve the desired level based on the assessment results, list of findings, and validation of work products.

SISTEM INFORMASI PENGARSIPAN PADA KANTOR KELURAHAN BALAM SEMPURNA KOTA

The Balam Sempurna Kota Kelurahan office needs an information system that can help with mail management. Management of letters in the City Perfect Balam Kelurahan Office that uses manual errors often occur in the storage of letter data and search letters. The filing information system in the Balam Sempurna Kota Kelurahan Office is very necessary, in addition to the management letter, it is also needed to make the letter faster and more efficient. This filing information system changes the way in which manual mail is stored into a computerized letter archive in the form of a computerized system. This filing information system provides good benefits for the organization. The archiving information system implementation displays a user interface, which is: the interface of all users and the administrator's interface. Filing information systems can make outgoing mail faster and more efficient, sending incoming mail data. Can be used to manage the mail archive, so that it can be managed properly.

Perancangan Aplikasi Sistem Informasi Geotrack Administrasi Surat Berbasis Website

This research was conducted to find out how the management process that covers sending sample letters and follow-up letter dispositions at PT Aneka Tambang Tbk's work unit, Geomin Unit to improve the effectiveness of inter-work unit coordination. This research is also motivated by the problem of an ineffective system that monitors the progress of sample analysis. Because in its development, coordination between the laboratory and the team is carried out not computerized. Coordination is not computerized by contacting the relevant parties via private chat, telephone or email. In designing this application using the Waterfall method. The programming languages are HTML and PHP. For Framework using Bootstrap, and for the database using MySQL. Supporting applications used are XAMPP, Sublime Text, and PhpMyAdmin. The final result of this research is a website-based monitoring and tracking application for mail management. It can be concluded that the design of this application provides many benefits in the process of managing letter data, especially in PT Aneka Tambang Tbk, Geomin Unit.

SISTEM MANAJEMEN SURAT BERBASIS WEB DI STMIK KOMPUTAMA MAJENANG

In the agency administration, the letter is an important means. Important information related to the agency and the secret is embodied in it . The timeliness of receipt of both outgoing and incoming mail should also be considered, therefore the management of incoming and outgoing mail must be implemented correctly.
 At this time, the procedure is applied to the management of incoming and outgoing mail to the Division of Administration of the STMIK Komputama Majenang from receipt, manufacture, storage, documentation, to verify the letter, all done conventionally. Documentation of incoming and outgoing mail only in the form of writing in the ledger. While on the stage of filing a letter only a hardcopy document storage.
 The Administration of STMIK Komputama Majenang felt the need to change the mail management method they are currently using, into a computerized and automated mail management method. With the Incoming and Outgoing Mail Management Information System, it is expected to be able to manage incoming and outgoing mail according to the specified flow, and can solve current problems. The filing of letters is done electronically, namely the storage of softcopy documents, and is equipped with reports of incoming and outgoing letters both daily and per period. In addition, this application also helps monitor the disposition of letters at the verification stage. The research methods used to solve various problems that occur are literature, observation, interviews, data and system analysis, system design, program development, program testing, program implementation. The result of this research is to produce an application that can manage incoming and outgoing mail according to the specified flow, and can solve current problems.

Analysis and Design of Incoming Mail Filing Information Systems at universities, by Optimizing the Use of Google Drive

The purpose of this research is to create and implement an incoming mail archiving information system in a university environment by optimizing and integrating several applications from Google. For inputting and distributing incoming mail, Google Forms will be used, which will be integrated with Google Calendar to help schedule an online agenda for managing activities / events according to the contents of the letter. This research includes descriptive research with a practical and applicable approach, starting with data collection followed by the stage of developing an information system. The information system development stage is carried out as follows: 1). System Analysis, which is carried out based on the results of the data collection stage. The analysis is carried out by taking into account the existing problems, the purpose of building the information system, identification of data input, and identification of outputs which are the needs of the desired information report/display. 2). System Design. At this stage, a detailed information system design will be made based on the desired specifications at the analysis stage. 3). Programming, namely the process of making information systems 4). Testing, carried out the internal testing stage (unit testing and system testing). Based on the results of the research that has been done, it can be concluded that the incoming mail management system using the Google Drive application coupled with other applications can be used as an optimal and integrated management of incoming mail in universities. The impact of this application is that it can help the secretariat of the study program to manage and distribute incoming mail properly, for lecturers and study program leaders it can help remind activities or deadlines for work to be done

Web Based Incoming and Outgoing Mail Management Information System with CodeIgniter Framework

Kecamatan Rancaekek masih menggunakan surat sebagai sarana berkomunikasi baik kepada masyarakat maupun instansi lainnya. Dalam setiap hari banyak surat masuk dan surat keluar yang di kelola Kecamatan Rancaekek sehingga terjadi penumpukan surat, pengelolaan surat yang masih menggunakan manual tentu tidak efektif di mana surat hanya akan ditulis dalam buku besar lalu kemudian disimpan dalam lemari arsip. Ketidakefektifan tersebut tentu menyulitkan pengguna ketika akan mencari lembar surat yang diperlukan dari permasalahan tersebut tentu Kecamatan Rancaekek membutuhkan sebuah perancangan sistem informasi pengelolaan surat masuk dan surat keluar yang terkomputerisasi, sehingga mempermudah dalam pencarian surat, meminimalisir terjadinya kehilangan surat, serta pengelolaan administrasi surat menyurat menjadi lebih efektif dan efisien. Perancangan sistem informasi ini menggunakan pendekatan berorientasi pada objek dengan permodalan UML (Unified Modeling Language) diimplementasikan dengan Bahasa pemrograman PHP (PHP: Hypertext Pre-processor) dan menggunakan database MYSQL serta Framework CodeIgniter. Metode yang digunakan dalam perancangan sistem informasi ini adalah metode waterfall. Berdasarkan pengujian sistem informasi Blackbox testing, fitur-fitur yang dirancang meliputi pengelolaan surat masuk dan surat keluar serta pengelolaan laporan yang dapat berjalan dengan baik seperti penginputan, penggunaan database sebagai media penyimpanan, pengelolaan kategori surat berdasarkan jumlah total surat masuk dan surat keluar, jumlah surat perhari, serta jumlah surat pertahun yang ditampilkan dalam bentuk grafik selain itu sistem laporan yang dikategorikan berdasarkan divisi telah mempermudah pengguna dalam penyampaian pelaporan surat dan sesuai dengan yang dibutuhkan. 
 
 
 Abstract
 Rancaekek District still uses Mail as a means of communicating both to the community and other agencies. Every day many incoming and outgoing Mail are managed by the Rancaekek District so that there is a buildup of Mail, the management of Mail that still use manuals is certainly not effective where Mail will only be written in a ledger and then stored in a filing cabinet. This ineffectiveness certainly makes difficult for users when looking for the required letter sheets from this problem. Of course, Rancaekek District needs a computerized design of an information system for managing incoming and outgoing mail, making it easier to search for Mail, minimizing the occurrence of lost Mail and managing correspondence administration to be more effective, and efficient. The design of this information system uses on object-oriented approach with UML (Unified Modeling Language) capital implemented with PHP programming language (PHP: Hypertext Pre-processor) and uses MYSQL database and CodeIgniter Framework. The method used in the design of this information system is the waterfall. Based on the Blackbox testing information system testing, the designed features include managing incoming and outgoing mail and managing reports, can run well, such as inputting, using databases as storage media, managing letter categories based on the total number of incoming and outgoing Mail, number of Mail per day, and number of Mail per year displayed in graphic form In addition, the reporting system which is categorized by division has made it easier for users to submit letter reports and according to what is needed

Pengelolaan Surat Masuk dan Surat Keluar Dengan Menggunakan Aplikasi Manajemen Surat Korporat Untuk Memperlancar Proses Administrasi di PT PLN (Persero) UID Jawa Barat

The rapid development of technology in the digital age has a very big impact in changing the way work from manual to computerized, one of the perceived changes in electronic mail. Aplikasi Manajemen Surat Korporat is one application that can speed up the process of handling incoming and outgoing mail. The purpose of this research is to study the process of managing incoming and outgoing mail using Aplikasi Manajemen Surat Korporat to facilitate the administrative process at PT PLN (Persero) UID West Java. This study used qualitative research methods. Data collection techniques carried out by interviewing, observing, documenting with branches of the Secretariat unit, and studying literature from books, journals, and documents relating to research discussions. The results showed that the management of incoming and outgoing mail using Aplikasi Manajemen Surat Korporat in PT PLN (Persero) UID West Java was good, the application used was digital by the times, the system was easy to work on, easy to learn, saving costs, fast, guaranteed security, could distributing information quickly so that every incoming and outgoing mail can be processed quickly, ultimately the service to the public can be improved. Some obstacles are common in nature is the occurrence of disruptions on the internet network that can be overcome when the network improves again

Design of information management systems of incoming and outgoing letters based on web case studies of SDN krajan 02

Administration is an activity of systematically procedures including structured work. If an organization or agency use information technology, the administration will be easier. for the example of an application using information technology about management administration is building an information system to process data from the letters. In this study, researcher designed a mail management information system using HTML, PHP and CSS programming languages hoped that it can speed up the process of managing mail data includes storage using MySQL as database management and speed because it can be accessed online using internet technology anywhere at any time. the results of these studies into the Design and Build Information System for Incoming and Outgoing Mail Management Web-based case studies at SDN Krajan 02

White Box Testing Pada Sistem Manajemen Pengelolaan Surat di Sekretariat Rektorat Berbasis Web

Letter is a written communication medium that is made or received by a party related to the implementation of a main task and function of the organization to another party. The Office of the Secretariat of the Rectorate of the National University, which is the working unit for managing correspondence for the leadership, is currently still using manual mail management, both in recording, archiving and disposition. Therefore, the authors designed a mail management system at the secretariat of the web-based rectorate with the PHP programming language and MYSQL database that are easily accessible online via internet browsing, with the aim of making it easier for employees to manage letters, so that work efficiency has increased, disposition becomes faster. and accurate, and the mail management system is becoming more integrated and computerized. The white box testing method is used in system testing, where the results obtained are of the same value for the number of Cyclomatic Complexity City (CC) = 22, Region (R) = 22 and Independent Path = 22, meaning that the logic flow of this system shows that the mail management system is based on This website is correct and appropriate, and free from logical errors.

PERANCANGAN ENTERPRISE ARCHITECTURE PADA PENGELOLAAN SURAT MENGGUNAKAN STANDAR FEAF

At the Sukabumi District Transportation Office, letter management activities are carried out in a semi-computerized manner, namely using an agenda book and the Microsoft Excel application, however, although letter management activities are computerized, there are several obstacles, namely frequent errors in letter data collection and loss of letter data. . Broadly speaking, the loss of letter data occurs in incoming mail data in 2019, the loss of incoming mail data reaches 50%, while errors in the data collection of letters occur in outgoing mail data, errors in data collection almost occur every year and reach 10-40% so that it can affect making reports on the number of letters. Because of these various problems, the researcher will design an enterprise architecture for letter management using the FEAF (Federal Enterprise Architecture Framework) standard in the Sukabumi Dis-trict Transportation Service. This research will produce a framework (blueprint) which is expected to be a source of reference in implementation and to facilitate the management of incoming and outgoing mail by considering aspects of business, information, applications and technology

Legal frameworks for personnel records management in support of accountability in devolved governments: a case of Garissa County Government

Legal frameworks for personnel records management in support of accountability in devolved governments: a case of Garissa County Government

Sistem Informasi Pengolahan Surat Masuk Dan Keluar Berbasis Website Pada SD Negeri 3 Sesetan Denpasar

Mail management is a tangled thread that becomes the main problem in a company or organization. The information contained in the letter is an essential part of maintaining the confidentiality of data. Maintaining the integrity of the data becomes an essence that must be resolved in an organized manner so that incoming letters can be structured in a structured way and make it easier to search for these letters in the future. In general, the processing of incoming and outgoing mail is grouped and managed by similar grouping documents. The mail processing process still uses a number system or an agenda book, so document archiving is not optimal and less efficient in mail processing. To makes letters more organized, an information system is needed that can record and store the process of receiving letters. Using information systems directly can shorten searching for letters and storing notes in a more well-structured manner. The grouping of letters using the classification model of the decision tree algorithm can organize letters into specific groups. The set aims to speed up searching for correspondence information and the grouping to be more well structured. This study aims to build a mail processing information system. The system built can manage incoming and outgoing mail data. The research conducted in building this system is qualitative research by observing the research object.

Sistem Sistem Informasi Manajemen Surat Berbasis Website di STMIK Pringsewu

Letters are very important in an agency or company. In an agency or company, a good, well-ordered, directed, structured and well-organized letter management is needed. The large number of incoming and outgoing letters at the Pringsewu College of Information and Computer Management (STMIK) and letter management that is still done manually by recording in the agenda book creates problems in document search, so a system that can assist in mail management is needed. With the existence of a mail management information system, it can reduce the difficulties in filing and searching for letters, and improve management. A website-based mail management information system was created using PHP Hypertext Prepocessor (PHP) and MySQL. The result of this research is an information system that can manage incoming and outgoing mail according to the specified flow, and can solve current problems

Aplikasi Manajemen Surat Masuk dan Surat Keluar Berbasis Mobile di Perum Bulog Subdivre Dumai

Letters are a means of communication used to convey written information by one party to other parties both related to business and non-business activities. Handling and managing letters, both incoming and outgoing letters at the Perum Bulog Subdrivre Dumai are still done manually. Where incoming and outgoing letters are recorded in the agenda book. Therefore, a mobile-based incoming and outgoing mail management application was designed at the Perum Bulog Subdivre Dumai using a laravel framework with the Hypertext Preprocessor (PHP 7.1.3) programming language and JavaScript. For mobile devices built using the Native React Framework. The application can facilitate the information of incoming mail to the leadership, facilitate the allocation of follow-up and disposition of incoming mail in the relevant fields, facilitate approval of outgoing letters to the leadership and accelerate the search for data.

PENGURUSAN SURAT MODEL HIBRID: PEMANFAATAN APLIKASI E-SURAT DALAM PENGURUSAN DI DINAS KEARSIPAN DAN PERPUSTAKAAN PROVINSI JAWA TENGAH

This article examines the hybrid model of mail handling carried out by the Archives and Libraries of Central Java Province. Management using the e-Surat application was developed to facilitate the management and distribution of incoming and outgoing mail, besides that there is also a reference for uniformity in managing incoming and outgoing mail automatically. Despite utilizing the e-Surat application in mail handling. Dinarpus Central Java still carries out conventional mail management activities such as receiving, checking, disposing and signatures. Analytical descriptive method is used in describing the object being studied. Data collection used three methods, namely, participatory observation, interviews and literature study. Participatory observation was carried out through direct observation and practice of letter handling activities at Dinarpus Central Java. Interviews aim to obtain information through sources who are directly involved in mail handling activities using the e-Surat application. Literature study is a technique of collecting data from various library materials to strengthen the analysis and exposure conducted by the author. The use of e-Surat applications in management activities at Dinarpus Central Java is a hybrid model of letter management that combines electronic and conventional letter management. The e-Mail application has a significant impact on the smooth running of mail management activities, both in handling incoming and outgoing mail. This shows that the features contained in the e-Surat application have not been fully used because they are still constrained by regulations on the development stage being carried out by Dinarpus Central Java.

Electronic Mail Classification System Based on Machine Learning approach

In current times, users depend comprehensively on electronic communication ways such as electronic mails as it is considered a foremost source of communication. A vast amount of time is invested in electronic mail for communication in the information technology field, due to which electronic mail management has become a prominent feature among the mailing applications. Electronic mail classification comes under this type of management which helps the expert to eliminate the time invested during un-necessary mail reading. Also, the content of electronic mail is further used in the analysis for future prediction and reading behaviors in which a good mail classification system would reduce a lot of time and resources. Conventionally many other systems or methods are present and widely popular in the market but there is no such system that achieves high accuracy. This paper proposes a novel electronic mail classification system that is based ensemble technique which combines the result of many classifiers to achieve good accuracy. Keyword : Electronic communication, Electronic mail, Content Analysis, Classifiers, Feature extraction.

Sistem Pengelolahan Data Surat Masuk dan Surat Keluar Kelurahan Curug

An accurate and efficient application of incoming and outgoing report reports at the Curug Kelurahan Office, making an effective and efficient application of incoming and outgoing mail management in accordance with the needs of the Curug Kelurahan office, making applications that facilitate administration in mail management, making incoming mail applications and the user's outgoing mail, making an application for incoming and outgoing mail that is easily used by the user. The research method used to design this data processing application is the method of library study, observation and interviews to get more complete data. After the author designs and makes this data processing application, the writer can draw the conclusion that with this application can provide solutions in helping Curug Kelurahan in recording incoming and outgoing letters, with the application already made, the duties of the Administration and Secretary of the Village Head can be easier and better recorded because it is assisted by a computerized system.
 Keywords: System Design, Data Processing, Incoming and Outgoing

Aplikasi Managemen Surat Berbasis WEB pada SMK Negeri 1 Boyolali

The study entitled Building a web-based mail management application at SMK Negeri 1 Boyolali has the aim to develop a mail management information system in accordance with the administrative requirements of the archives section, simplifying the process of finding incoming and outgoing documents, structuring better mail archives. The research method used to solve various problems that occur is first to collect data. Data collected through observation, interviews and literature study. The next stage is the development of systems that use the waterfall method. This method consists of the stages of system planning (system engineering), needs analysis, design, program writing, testing and system maintenance. The result of his research is that the application is able to shorten the time in the process of managing incoming and outgoing mail, making it easier for users to manage agenda papers, making dispositions, and searching the archive of letters easier and faster.