Analysis and Design of Incoming Mail Filing Information Systems at universities, by Optimizing the Use of Google Drive

Abstract

The purpose of this research is to create and implement an incoming mail archiving information system in a university environment by optimizing and integrating several applications from Google. For inputting and distributing incoming mail, Google Forms will be used, which will be integrated with Google Calendar to help schedule an online agenda for managing activities / events according to the contents of the letter. This research includes descriptive research with a practical and applicable approach, starting with data collection followed by the stage of developing an information system. The information system development stage is carried out as follows: 1). System Analysis, which is carried out based on the results of the data collection stage. The analysis is carried out by taking into account the existing problems, the purpose of building the information system, identification of data input, and identification of outputs which are the needs of the desired information report/display. 2). System Design. At this stage, a detailed information system design will be made based on the desired specifications at the analysis stage. 3). Programming, namely the process of making information systems 4). Testing, carried out the internal testing stage (unit testing and system testing). Based on the results of the research that has been done, it can be concluded that the incoming mail management system using the Google Drive application coupled with other applications can be used as an optimal and integrated management of incoming mail in universities. The impact of this application is that it can help the secretariat of the study program to manage and distribute incoming mail properly, for lecturers and study program leaders it can help remind activities or deadlines for work to be done