Record Retention Research Articles

Analysis of Factors Inhibiting the Implementation of Patient Medical Record Retention and Destruction Activities at Waluyo Jati Hospital

Retention and destruction of medical record documents is a management aspect in health archives to reduce files that have been stored on the filling rack for a long time. This study aims to analyze the factors that hinder the implementation of retention and destruction of medical record documents at RSUD Waluyo Jati. Qualitative descriptive method was used to analyze these factors with data collection using the 5M approach. The results showed that the main obstacles were the lack of D3 Medical Record graduates and the lack of training related to document retention and destruction. RSUD Waluyo Jati does not have an SPO (Standard Operating Procedure) related to retention and planning document retention and destruction schedules and still uses the old ICU room to store inactive documents. Other problems include the lack of shredding and file transfer equipment, and the absence of a dedicated budget for these activities. The conclusion of this study emphasizes the importance of implementing retention and destruction of medical record documents in managing efficient archives. As a solution, efforts such as increased education and training for staff, the development of comprehensive SOPs, planning document retention schedules, improving infrastructure, collaboration with third parties, and proper budget allocation are needed to ensure the effectiveness of the medical record retention and destruction process.

Perencanaan Kegiatan Retensi Rekam Medis di Rumah Sakit Islam Jakarta Pondok Kopi

Medical record retention (shrinkage) is the reduction of archives through the process of sorting documents 5 years after the patient dies or the last date of treatment. This study aims to plan medical record retention activities at RSIJ Pondok Kopi to overcome the problem of file accumulation, improve the efficiency of medical record management, and support better health services. This study uses a qualitative descriptive method and is sourced from 4 informants consisting of the head of medical records and medical record officers, in attracting informants using purposive sampling techniques. In the initial observation, the Jakarta Islamic Hospital Pondok Kopi has not resumed retention of medical records for the last 4 years due to hospital policies regarding service priorities. The results of this study indicate that RSIJ Pondok Kopi already has adequate retention SOPs, but has not retained medical records since 2020. This has resulted in the accumulation of medical record files in the storage room. Based on the results of the study, it can be concluded that RSIJ Pondok Kopi needs to immediately implement medical record retention to overcome the problem of file accumulation. The retention activity plan was made as input for retention so that it can overcome the problems in the medical record unit due to not having medical record retention.

Unraveling Conductive Filament Formation in High Performance Halide Perovskite Memristor

AbstractHalide perovskites (HPs) are promising materials for memristor devices because of their unique characteristics. In this study, nonvolatile resistive switching memory devices based on thick MAPbI3 perovskite (800 nm) films with structure FTO/MAPbI3/polymethyl methacrylate (PMMA)/Ag are presented. Reproducible and reliable bipolar switching characteristics are demonstrated with an ultra‐low operating voltage (−0.1 V), high ON/OFF ratio (106), endurance (>2 × 103 times) and a record retention time (>105 s). The I–V curve of the first cycle exhibits self‐formed conductive filaments. These are attributed to the presence of metallic Pb resulting from an excess of PbI2 in the perovskite film. The subsequent activation process involves the formation of conductive filaments, consisting of either iodide vacancies or migrated charged metals. Numerical simulations are then carried out to understand the nature of these conductive filaments and the role of the internal electric field in the migration of iodide ions, iodide vacancies, and Ag cations. Finally, an exhaustive model is proposed that explains the set and reset processes governing the first voltage cycle and the steady state, at different voltage ranges. In summary, this work offers a novel and thorough perspective of the complete resistive switching (RS) behavior in a MAPbI3/buffer/Ag memristor, supported by numerical simulations.

Creating The List of Proposed Records to Be Destroyed In Records Retention Activities at Perum Bulog

BULOG Public Company (Perum BULOG) is a State-Owned Enterprise which operates in the food logistics sector and is responsible for the supply and distribution of basic commodities in Indonesia. In carrying out its activities, Perum BULOG produces various important documents and records such as agreements, accommodation, insurance, moving costs and logistics orders. Therefore, efficient records management is a must. One of the key elements in records management is retentention and disposition by destroying records that are no longer needed for efficient records storage. Before carrying out destruction, the organization must create a list of records proposed for destruction so that the recordss to be destroyed can have news metadata recorded and become a reference for vital recordss for the destruction event. This article discusses the process of creating a list of records proposed for destruction which is carried out at Perum Bulog with the aim of ensuring that records are stored properly according to their retention period, as well as maintaining the quality of records management so that they can support the organization's tasks more effectively.

ANALISIS FAKTOR-FAKTOR KETIDAKSESUAIAN PELAKSANAAN SOP RETENSI DOKUMEN REKAM MEDIS DI RSU PKU MUHAMMADIYAH ROGOJAMPI TAHUN 2021

RSU PKU Muhammadiyah Rogojampi has retained medical record documents in 2021, but in its implementation there are still obstacles and it is not in accordance with the SOP. The purpose of this study was to determine the factors causing the non-compliance with the implementation of the SOP for the retention of medical record documents at PKU Muhammadiyah Rogojampi General Hospital. This type of research is descriptive with a qualitative approach. Data collection techniques in this study was by interviewing with officers who carried out retention of 7 people and observation techniques. Based on the results of the study, it was found that several causes of discrepancies in the implementation of the SOP for the retention of medical record documents at RSU PKU Muhammadiyah Rogojampi, in terms of the man factors, the number of staff is still lacking, most of the officers with educational backgrounds are not medical recorders, the tenure of the filing officer is less, and the staff is not have never attended training on retention. In terms of machine factors, the scanning process for medical record documents that have been assessed is not carried out, in terms of method factors, there is no policy and retention is not carried out in accordance with SOP, and in terms of material factors there is no special space and shelves for inactive medical record documents.
 Keywords: factors;SOP;medical record retention.

Record Management Practices and the Performance of Produce Dealers in Lira City

Purpose: The study aimed to determine the effect of record management practices on the performance of produce dealers in lira city, Uganda. Specifically, the examined record filling, record retention and record retrieval on performance of produce dealers.
 Methodology: The study adopted a cross-sectional study design, which employed a mixed methods approach of both quantitative and qualitative methods. The study population consisted of 195 respondents, which comprised of produce dealers in Lira City. Both the Simple random sampling technique and purposive sampling technique were used to select a sample of 103 participants. The researcher adopted Self-Administered Questionnaires to collect quantitative data and an interview guide to collect qualitative data. Both descriptive statistics (mean, and standard deviation), and inferential statistics (correlation and regression) were used to analyse numerical data. Content analysis was used to analyse qualitative data.
 Findings: The findings revealed a statistically significant positive relationship between record filling, record retrieval and performance while insignificant relationship was realised between record retention and performance. Further, it was revealed that record filling and record retrieval yields a significant effect on performance while record retention yields insignificant effect on performance.
 Unique contribution to theory, policy and practice: The study concluded that record management significantly affects performance of produce dealers in Lira City. It is encouraged that, for good performance of produce dealers, the authorities of Lira City should enhance that capacity of business people in record management by training them in record management. This study is very instrumental in unveiling the pertaining issues in the field of produce dealers, which has become a very lucrative business in Uganda in terms of how record keeping is a central aspect in their day-to-day operations.

Managing Records as an Information Governance Initiatives: Preliminary Study

Information is vital for organisations. Every administrative action conducted within the scope of the organisation should incorporate information. The qualitative method was linked with the exploratory case study technique. This strategy was chosen due to the study time required to evaluate the present circumstances of the Library and Record Municipal Office of Batam City. Based on the study, records management as the initiation of information governance in information institutions, namely the library and records office of Batam City, is still not running well. There are still implementation problems, such as procuring a record centre for in-active record management. Suppose the procurement of record centre facilities is held. In that case, problems such as in-active record management, media transfer and record retention entering the time of destruction will not occur.

Design and Development of a Web-Based Medical Record Retention Information System at Polyclinic X Jember Regency

Medical record retention activities that have been carried out at Polyclinic X Jember Regency have encountered obstacles in sorting files that are still manual, starting with the officer checking the month and year of the patient's last visit to the Polyclinic's SIM Clinic, then taking several medical records on the storage rack and recording the medical record number for sorting. There are quite a lot of files on the storage rack, making officers have to sort the files one by one. The type of research used R&D with the Waterfall system development method, namely Requirement Definition, System and Software Design, Implementation and Unit Testing, Integration and System Testing, also Operation and Maintenance. Data collection techniques using interviews and observations with 2 respondents, namely the head of polyclinic and medical records officers. This study aims to design and create a web-based medical record retention information system by minimizing errors in sorting medical record files and facilitating the performance of medical record officers in the filing section. The result of this research is a web-based medical record retention information system created using the PHP programming language.

Q&A: Retention of Records for Independent Medical Evaluations

Q&A: Retention of Records for Independent Medical Evaluations

Implementation of E Office Applications at Universitas Negeri Malang (UM)

E-office refers to activities in the workplace that utilize electronic equipment and internet networks. At UM, e- office refers to a website-based application that is in the Sistem Informasi Akademik (Siakad). This paper intends to discuss the implementation of e-office applications in UM, the obstacles and challenges of implementation, as well as strategies for maximizing. The research method used is descriptive qualitative. Obtained data through observation, interviews, and literature studies. The results are the e-office at UM has a main function and a secondary function. The main function of the e-office is to write letters and send mail. The secondary function is media filing management, where users can search for certain letters by typing certain words in the Search menu. The obstacle is there are still many academicians, especially students who do not know the existence, even the function of e-office. The solution is socialization and workshops on the use of e-office applications. Maximization that can be done to improve the application in terms of correspondence is a variation of sentence templates and types of letters. The next optimization in filing management is the addition of the feature of scanning a document using a laptop camera, web camera, or cellphone, so the users can easily enter digital files into the e-office database. The second feature to improve records management is setting a record retention schedule.

Improving Work Productivity of Medical Record Storage Officers in the Implementation of Medical Record Retention

Improving Work Productivity of Medical Record Storage Officers in the Implementation of Medical Record Retention

ColoRectalCADx: Expeditious Recognition of Colorectal Cancer with Integrated Convolutional Neural Networks and Visual Explanations Using Mixed Dataset Evidence.

Colorectal cancer typically affects the gastrointestinal tract within the human body. Colonoscopy is one of the most accurate methods of detecting cancer. The current system facilitates the identification of cancer by computer-assisted diagnosis (CADx) systems with a limited number of deep learning methods. It does not imply the depiction of mixed datasets for the functioning of the system. The proposed system, called ColoRectalCADx, is supported by deep learning (DL) models suitable for cancer research. The CADx system comprises five stages: convolutional neural networks (CNN), support vector machine (SVM), long short-term memory (LSTM), visual explanation such as gradient-weighted class activation mapping (Grad-CAM), and semantic segmentation phases. Here, the key components of the CADx system are equipped with 9 individual and 12 integrated CNNs, implying that the system consists mainly of investigational experiments with a total of 21 CNNs. In the subsequent phase, the CADx has a combination of CNNs of concatenated transfer learning functions associated with the machine SVM classification. Additional classification is applied to ensure effective transfer of results from CNN to LSTM. The system is mainly made up of a combination of CVC Clinic DB, Kvasir2, and Hyper Kvasir input as a mixed dataset. After CNN and LSTM, in advanced stage, malignancies are detected by using a better polyp recognition technique with Grad-CAM and semantic segmentation using U-Net. CADx results have been stored on Google Cloud for record retention. In these experiments, among all the CNNs, the individual CNN DenseNet-201 (87.1% training and 84.7% testing accuracies) and the integrated CNN ADaDR-22 (84.61% training and 82.17% testing accuracies) were the most efficient for cancer detection with the CNN+LSTM model. ColoRectalCADx accurately identifies cancer through individual CNN DesnseNet-201 and integrated CNN ADaDR-22. In Grad-CAM's visual explanations, CNN DenseNet-201 displays precise visualization of polyps, and CNN U-Net provides precise malignant polyps.

Medical Record Storage System Based on Accreditation Criteria 3.8.4 in Public Health Centers

The Sawit Boyolali Community Health Center was accredited in 2017. Retention of medical record documents has been carried out in the last three years, namely 2020, 2021 and 2022. The obstacle in implementing retention is that there are no standard operating procedures regarding retention, storage systems and identification of medical records. This type of research is descriptive qualitative with a cross sectional research design. The research variable consists of three assessment elements on criteria 3.8.4. Collecting research data using interviews, observation and documentation. Processing, analysis and presentation of data is done descriptively. The results of the study are: the decree of the head of the public health center becomes the basis for the policy of implementing medical record retention without standard operating procedures, namely the decree of the head of the community health center Sawit Boyolali number 440 of 2017 concerning the storage of medical records. The implementation of medical record identification is regulated through standard operating procedures number 005/SOP/VII/UKP/2017 regarding patient registration. Medical record coding provides a medical record number code of eight digits, the first two digits are the village/kelurahan code, the second two digits are the medical record number, and the third two digits are the family card code/family status. The medical record storage system is centralized, that is, outpatient and inpatient medical records are stored in one folder/folder. Documentation of the results of examinations, treatment, actions, and other services that have been provided to patients by doctors, dentists and or health workers made immediately and after the patient receives services. The conclusions of the research based on accreditation criteria 3.8.4 are: (1) there is a retention policy in the form of a decree from the head of the public health center without standard operating procedures. Patient identification in medical records is regulated in standard operating procedures regarding patient registration. Medical record coding uses eight digits with a centralized storage system. Recording and documentation of medical records is carried out by the doctor in charge of the patient.

Retraction of: Hyaluronic Acid and Thrombin Upregulate MT1-MMP Through PI3K and Rac-1 Signaling and Prime the Homing-Related Responses of Cord Blood Hematopoietic Stem/Progenitor Cells (doi: 10.1089/scd.2010.0118).

Stem Cells and DevelopmentVol. 31, No. 13-14 RetractionOpen AccessRetraction of: Hyaluronic Acid and Thrombin Upregulate MT1-MMP Through PI3K and Rac-1 Signaling and Prime the Homing-Related Responses of Cord Blood Hematopoietic Stem/Progenitor Cells (doi: 10.1089/scd.2010.0118)Published Online:6 Jul 2022https://doi.org/10.1089/scd.2010.0118.retractAboutSectionsPDF/EPUB Permissions & CitationsPermissionsDownload CitationsTrack CitationsAdd to favorites Back To Publication ShareShare onFacebookTwitterLinked InRedditEmail The Editor-in-Chief of Stem Cells and Development officially retracts the article entitled, “Hyaluronic Acid and Thrombin Upregulate MT1-MMP Through PI3K and Rac-1 Signaling and Prime the Homing-Related Responses of Cord Blood Hematopoietic Stem/Progenitor Cells,” by Neeta Shirvaikar, Leah A. Marquez-Curtis, Mariusz Z. Ratajczak, and Anna Janowska-Wieczorek (Stem Cells Dev 2011;20(1):19–30; doi: 10.1089/scd.2010.0118) due to suspected duplicated images in Figures 2 and 3C.1An independent examination utilizing image-checking software was employed which confirmed multiple suspected duplications within the images.Since the paper was published in 2011, the Editor experienced significant difficulties in locating and contacting the authors at their current institutions for an explanation. Contact was made in late December 2021 with the lead author, Dr. Neeta Shirvaikar, who responded with the following: “We carried out our investigation and tried to retrieve electronic (images and densitometric analyses) and physical (original gels and laboratory notebooks) records. Unfortunately due to storage space limitations and in accordance with institutional (University of Alberta and Canadian Blood Services) research record retention policies, all records are now discarded/destroyed. University of Alberta research record retention policies policy requires storage of records for five years, whereas Canadian Blood Services policy requires storage of records for seven years. The publication in question was published in January 2011 which was eleven years ago hence no records are now existent. Nevertheless, we have tried to explain the questions raised by you by closely looking at the very detailed data that was published.”Dr. Shirvaikar postulated the possible reasons for the identified problems, but the Editor-in-Chief of the journal did not find them to be plausible. Continued efforts made by the Editor to ascertain a more candid response were not fruitful so the determination was made to fully retract the article.Reference1. Bik EM. PubPeer. https://pubpeer.com/publications/D44A03002998A1695F35969762F572?utm_source=Firefox&utm_medium=BrowserExtension&utm_campaign=Firefox Google ScholarFiguresReferencesRelatedDetails Volume 31Issue 13-14Jul 2022 InformationCopyright 2022, Mary Ann Liebert, Inc., publishersTo cite this article:Retraction of: Hyaluronic Acid and Thrombin Upregulate MT1-MMP Through PI3K and Rac-1 Signaling and Prime the Homing-Related Responses of Cord Blood Hematopoietic Stem/Progenitor Cells (doi: 10.1089/scd.2010.0118).Stem Cells and Development.Jul 2022.395-395.http://doi.org/10.1089/scd.2010.0118.retractcreative commons licensePublished in Volume: 31 Issue 13-14: July 6, 2022Online Ahead of Print:May 13, 2022PDF download

The determinants of effective inter-organization information sharing in the health capital planning process.

This qualitative study examines the determinants of effective inter-organization information sharing in the Health Capital Planning process (the process), primarily in the final stage of the process which focuses on the review of final expenses and release of a holdback. Using thematic analysis and building off a scoping review that was conducted in preparation for this study, we provide a framework for effective information sharing during the process. We interviewed 17 leaders from the Government of Ontario and hospitals across the province. The results of the interviews indicate that the most essential determinants of effective inter-organization information sharing in the process: organizational characteristics; reducing complex bureaucracies; preserving human resources and expertise; clear and standardized information; reducing policy changes; networks; negotiation abilities; information technology; training; record retention; and early planning. This study confirmed the need for effective intra-organization and interpersonal information sharing to achieve successful inter-organization information sharing.

Keterlambatan Pelaksanaan Retensi Dokumen Rekam Medis di Rumah Sakit: Literature Review

Retention of medical record documents in hospitals must be implemented to limit the number of documents that have been stored on storage shelves for five (five) years, so that they do not accumulate between active and inactive medical record documents. However, several variables contributed to the delay in the implementation of the medical record retention policy. The purpose of this study was to determine procedures, Standard Operating Procedures (SOP), and other factors that contributed to delays in retention of medical records in hospitals. The study was conducted with a literature review of searches on Google Scholar and Garuda. The literature data were analyzed according to the inclusion and exclusion criteria, namely through cross-sectional research methodologies, descriptive surveys, qualitative studies, and journals published between 2017 and 2021. Of all the journals that have been obtained, the procedure for implementing the retention of medical record documents in hospitals is still not implemented properly. The SOP that has been set does not fully explain the procedure for implementing the retention of medical record documents because there are no certain procedures. The delay in the implementation of retention of medical record documents in hospitals is due to differences in the characteristics of archiving officers, supporting facilities and infrastructure, and schedules for storing medical record documents. SOP is important to be made as a guideline to reduce officer errors, and there are several components that cause delays in the implementation of retention of medical record documents in hospitals.

RANCANG BANGUN SISTEM INFORMASI RETENSI REKAM MEDIS DI RSIA X

This study aimed to design and create an outpatient medical record retention information system at The X Hospital. The results of research conducted, found several problems faced by the health center. It’s hard to find active and inactive medical record data, so the medical record data that are retained or inactive is unknown. The research method used is a qualitative approach that is supported by data collection techniques, using observation, interviews, and library research. The development method used is the waterfall method assisted by the design of Data Flow Diagrams. This system is based on a desktop that uses Microsoft Visual Studio 2010 as a programming language and uses the Microsoft Office Access 2013 database. Based on the problems above, the writer tries to give some suggestions, including (1) the Need development of information systems technology that the author will design. (2) Integration of health information systems to obtain efficient and effective performance.

Exploring the Health Information Management System of Kuwait: Lessons and Opportunities

After studying the professional practices related to the management of medical records in Kuwaiti hospitals, it became utterly evident that there is inadequate understanding about maintaining the health information of patients. This dire situation is further compounded by the absence of official regulations established by the Ministry of Health for hospitals to effectively assess and manage medical records. Through this study, the researchers aimed to assess the medical records system in multiple healthcare settings in Kuwait, comprising government, private, and oil sectors. The study was carried out from May 2019 to July 2020 and used a self-developed, pilot-tested questionnaire measuring various aspects of the medical records management system. A total of 98 participants responded to the survey. The study results revealed that 43% of hospitals were using paper-based medical records, as compared to 53% that used both paper-based and electronic media. Moreover, 40% of hospitals in Kuwait did not adhere to the Ministry of Health policies regarding medical records disposition; instead, they developed their own hospital-based disposition policy. Moreover, the study findings showed that there were clear discrepancies in record retention policies among the participating hospitals, and the duration of record retention varied from 2 years, 5 years, 10 years, and more than 20 years across hospitals in Kuwait. In conclusion, national policies and guidelines need to be established to monitor the medical record systems in Kuwaiti hospitals to further enable better patient care and improve healthcare facilities. Furthermore, it has become indispensable to develop and maintain electronic health records as they constitute an integral part of modern healthcare.

Analysis for Nuclear Cyber Security Incorporated with Industrial Research and Development (R&D) for Commercialized Nuclear Power Plants (NPPs)

The multidisciplinary analysis for the training with research and development (R&D) regarding nuclear terrorism is studied. The cyber terror attack on nuclear power plants (NPPs) has provoked necessities of the education importance. The system dynamics (SD) is applied to this work, which was created in MIT around 1950s to promote the corporations of managers to enhance their understandings in industrial and political processes and the SD is nowadays being used throughout the public and private sector for policy analysis and design. SD simulations are shown as Records Retention, New R&D, New Education, Change Control, and Security Program Review. In these simulations, the continuous increasing values are shown in Records Retention. The New R&D and New Education are randomly generated values between 0.0 and 1.0. After the summations with these values, Change Control and Security Program Review are obtained. The effect of simulation is highest in the 10th month. Otherwise, it is minimized in 19th month. The higher values mean in the situation much more secure for the cyber terror in the nuclear industry. Internationally agreed training center could be established for the prevention and preparations for the potential terror cases. Regarding the other kinds of energy facility, the oil and coal powered plants have many susceptible situations. For example, the power line control system could be attacked by the networking computer system. Considering the common characteristics of the cyber terror on industry, the international attacking is possibly done due to the networking of the internet systems. The education program will be constructed and modified reflecting the situations of each nation.

PERANCANGAN SISTEM INFORMASI RETENSI REKAM MEDIS PASIEN RAWAT INAP DI RUMAH SAKIT BHAYANGKARA KOTA BENGKULU

This study aims to find out the design of the medical record retention information system of inpatients at Rumah Sakit Bhayangkara Kota Bengkulu. Data collection techniques are done by means of observation and interview, while the method of software development using is the waterfall model method. The design of a medical record retention information system refers to the processing of data retention until the creation of a report. System design methods use Flowmap, DFD (Data Flow Diagram) and ERD (Entity Relation Diagram) and are implemented with microsoft visual programming language Basic.Net using Visual Studio 2010 software and Microsoft Access as DBMS (Database Management System). Based on the results of the analysis that has been done on the medical record retention system implemented at Kebonjati Hospital can be concluded as follows: (1) The medical record retention system that runs today still uses a manual system so that the implementation of retention is less effective and efficient. (2) Not optimal medical record retention information system because in the selection of inactivated files, officers must see one by one the last date of treatment on the active medical record rack, then if the patient file is categorized as inactive, then the file is separated, inputted and stored in an inactivated room.
 Keywords : Information Systems, Retention, Visual Basic.Net, Hospitalization, Visual Studio 2010