Background The Advisory Committee on Immunization Practices recommends all healthcare personnel receive an annual influenza vaccination. There are multiple challenges in achieving this goal. During flu season 2017-18, a fixed-internal location was utilized for administration of employee influenza vaccination. This point-of-distribution (POD) event lasted 12 hours; 250 vaccinations were administered. Flu season 2018-19, a fixed-internal POD was conducted for 10 hours; 90 vaccinations were administered. Staff feedback noted time constraints and inconvenience in leaving unit/work area. We organized and executed a fixed-external Drive-Thru Employee Flu POD in fall 2019. Methods A 90-minute drive-thru Flu POD was accomplished from 7am-8:30am at the main employee Veterans Affairs (VA) Medical Center entrance. VA-Police directed traffic into two lanes; flu shot lane and non-flu shot lane which was determined at the checkpoint. Employees were directed to drive to one of ten tables staffed with 19 nurses and received vaccine while remaining in their vehicle. Necessary forms were collected for tracking. Employee safety was of paramount concern; weather, rain date, traffic control, location were all predetermined. Coordination with services included: VA-Police, Emergency Management, VA-Fire Department, Public Affairs, Logistics, Nursing, Pharmacy, Environmental Management, and Information Technology for advertising/promoting this event. Results On September 18, 2019, 290 employees received the flu vaccine over a 90-minute interval. Drive-thru flu POD yielded a rate of 322 doses per 100 minutes compared to only 15 administered per 100 minutes during flu POD 2018-19. This thoroughly planned event was convenient, safe, quick and efficient with no unintended consequences. The overall experience was welcomed as positive and “lots of fun.” Conclusions Our drive-thru POD event significantly improved time/vaccine ratio for employee flu vaccine administration. Our effective project management resulted in a well-organized, streamlined process and higher employee satisfaction. This innovative strategy can be utilized as an emergency-response vaccination/treatment plan for possible future emerging public infectious threats. The Advisory Committee on Immunization Practices recommends all healthcare personnel receive an annual influenza vaccination. There are multiple challenges in achieving this goal. During flu season 2017-18, a fixed-internal location was utilized for administration of employee influenza vaccination. This point-of-distribution (POD) event lasted 12 hours; 250 vaccinations were administered. Flu season 2018-19, a fixed-internal POD was conducted for 10 hours; 90 vaccinations were administered. Staff feedback noted time constraints and inconvenience in leaving unit/work area. We organized and executed a fixed-external Drive-Thru Employee Flu POD in fall 2019. A 90-minute drive-thru Flu POD was accomplished from 7am-8:30am at the main employee Veterans Affairs (VA) Medical Center entrance. VA-Police directed traffic into two lanes; flu shot lane and non-flu shot lane which was determined at the checkpoint. Employees were directed to drive to one of ten tables staffed with 19 nurses and received vaccine while remaining in their vehicle. Necessary forms were collected for tracking. Employee safety was of paramount concern; weather, rain date, traffic control, location were all predetermined. Coordination with services included: VA-Police, Emergency Management, VA-Fire Department, Public Affairs, Logistics, Nursing, Pharmacy, Environmental Management, and Information Technology for advertising/promoting this event. On September 18, 2019, 290 employees received the flu vaccine over a 90-minute interval. Drive-thru flu POD yielded a rate of 322 doses per 100 minutes compared to only 15 administered per 100 minutes during flu POD 2018-19. This thoroughly planned event was convenient, safe, quick and efficient with no unintended consequences. The overall experience was welcomed as positive and “lots of fun.” Our drive-thru POD event significantly improved time/vaccine ratio for employee flu vaccine administration. Our effective project management resulted in a well-organized, streamlined process and higher employee satisfaction. This innovative strategy can be utilized as an emergency-response vaccination/treatment plan for possible future emerging public infectious threats.
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