Archival Information System Research Articles

Quantifying molecular bias in DNA data storage

DNA has recently emerged as an attractive medium for archival data storage. Recent work has demonstrated proof-of-principle prototype systems; however, very uneven (biased) sequencing coverage has been reported, which indicates inefficiencies in the storage process. Deviations from the average coverage in the sequence copy distribution can either cause wasteful provisioning in sequencing or excessive number of missing sequences. Here, we use millions of unique sequences from a DNA-based digital data archival system to study the oligonucleotide copy unevenness problem and show that the two paramount sources of bias are the synthesis and amplification (PCR) processes. Based on these findings, we develop a statistical model for each molecular process as well as the overall process. We further use our model to explore the trade-offs between synthesis bias, storage physical density, logical redundancy, and sequencing redundancy, providing insights for engineering efficient, robust DNA data storage systems.

DOCUMENT MANAGEMENT OF THE SOCIAL WELFARE OFFICE AND PROBLEMS

Document management organization in any company have to be able to store information, provide reports and information to controlling institutions, such as the State Revenue Service, the State Labour Inspectorate, judicial authorities, etc. In a private social services company especially important is information about the client, the services provided to him or her and what services one’s need. It is very important to observe the requirements of the Personal Data Protection Law when storing and using information. The goal of social care office document management is to create a comprehensive, organized, voluminous information system in the company, which is able to ensure the collection, storage and use of documents in accordance with the specifics of the company's activities. The electronic document management system is designed to store and manage electronic documents. In a private social care company document management database will be developed based on the Unified Archives Information System (VVAIS). The electronic document database will ensure the automation of the document flow, the transparency of the process and enable to simplify the document flow of the entire company for the head of the social care company.

WEB-BASED CLASSIFICATION INFORMATION SYSTEM FOR WEB-BASED AT PT. SINTECH BERKAH ABADI

ABSTRACT
 PT. Sintech Berkah Abadi is one of the providers of software solutions in the global market, providing business-based and high-tech solutions for customers throughout Indonesia. At present in terms of archiving data that is accessed is still using a manual system and not yet computerized, the process of searching for archives is quite time consuming and making reports still uses Microsoft Excel. This study aims to design a web-based archival classification information system to make it easier to manage file management properly. In this study using data collection methods namely observation, interviews and literature study. In the system analysis method used is the SWOT analysis, the design method used is Extreme Programming (XP). The results of the system design by using a web-based system can facilitate users in inputting data, storing data, searching for data, and making more accurate archive reports, so that archiving can run effectively and efficiently.
 Keywords: Filing Information System, Classification, Search

Perancangan Sistem Informasi Pengarsipan Dokumen pada Mahkamah Syar’iyah Kota Banda Aceh

At the Syar'iyah Court of Banda Aceh City, the archiving information system within the agency could be said to be inefficient because there were still many conventional filing information systems applied, namely storing in filing cabinets, and recording to books so that accuracy could still be said to be unfavorable. When viewed in terms of space, it requires an inventory of places for equipment such as filing cabinets, maps, shelves, and others. While in terms of time, the search for the arrangement of documents that are not neat. In terms of cost, the need for care and maintenance of archive storage. The formulation of the problems in this study can be formulated; Designing the Document Filing Information System at the Banda Aceh Syar'iyah Court, Is the Banda Aceh City Syar'iyah Court Filing Information System the information used will be faster and more accurate, and How to present the Syar'iyah Court Document Filing Information System. The method used in designing the NET Document Filing Information System at the Banda Aceh Syar'iyah Court is to use the waterfall method or the waterfall method. Data collection techniques using research methods by observation, interview, and literature study. The tools used are Microsoft Visual Basic .NET as an application in interface design and Microsoft Office Access as a DBMS. The test results of this application are the systems that are built already meet the needs, the input data process has met the needs and the resulting report has met the needs.Keywords:Information Systems, Filing, Documents, Visual Basic.NET

SISTEM INFORMASI ARSIP DI BADAN PUSAT STATISTIK PROVINSI SUMATERA BARAT BERBASIS MOBILE

Activities in both government and private agencies require data and information, one of which is archived. Archive is an important factor that supports the smooth running of activities in the agency. The archive information system is created efficiently and effectively with a mobile application based that aims to help users manage archives. In making this information system, Android Studio assistance software is used as a software maker program and Corel Draw as an application design maker. The method used in this application is the waterfall method. The waterfall method is a sequential design process that is often used in software development, the process continues to flow downward like a waterfall through several stages namely system requirements analysis, system design, coding and finally testing. From these problems and methods produced an archive information system that aims to facilitate its users in managing records.Keywords: Information system, Archive, Android Studio, Waterfall

FAIR digital objects in environmental and life sciences should comprise workflow operation design data and method information for repeatability of study setups and reproducibility of results.

Repeatability of study setups and reproducibility of research results by underlying data are major requirements in science. Until now, abstract models for describing the structural logic of studies in environmental sciences are lacking and tools for data management are insufficient. Mandatory for repeatability and reproducibility is the use of sophisticated data management solutions going beyond data file sharing. Particularly, it implies maintenance of coherent data along workflows. Design data concern elements from elementary domains of operations being transformation, measurement and transaction. Operation design elements and method information are specified for each consecutive workflow segment from field to laboratory campaigns. The strict linkage of operation design element values, operation values and objects is essential. For enabling coherence of corresponding objects along consecutive workflow segments, the assignment of unique identifiers and the specification of their relations are mandatory. The abstract model presented here addresses these aspects, and the software DiversityDescriptions (DWB-DD) facilitates the management of thusly connected digital data objects and structures. DWB-DD allows for an individual specification of operation design elements and their linking to objects. Two workflow design use cases, one for DNA barcoding and another for cultivation of fungal isolates, are given. To publish those structured data, standard schema mapping and XML-provision of digital objects are essential. Schemas useful for this mapping include the Ecological Markup Language, the Schema for Meta-omics Data of Collection Objects and the Standard for Structured Descriptive Data. Data pipelines with DWB-DD include the mapping and conversion between schemas and functions for data publishing and archiving according to the Open Archival Information System standard. The setting allows for repeatability of study setups, reproducibility of study results and for supporting work groups to structure and maintain their data from the beginning of a study. The theory of ‘FAIR++’ digital objects is introduced.

CROWDSOURCING: ARSIP, MEMORI KOLEKTIF, DAN ERA DIGITAL

Since 2012, National Archives of Indonesia has been developing National Archival Information System (SIKN) and National Archival Information Network (JIKN). Both platform provide easier access to archival records and in turn connect the local archives as their hubs. Crowdsourcing enriches the networks and increasing societal participation. This research had been conducted from January to April 2019 by using qualitative methods through interviews. This article argues that crowdsourcing is very helpful for adding archival collection.

Auditoria de repositórios arquivísticos digitais confiáveis

Este estudo discute a implementação de repositórios arquivísticos em conformidade com o Sistema Aberto para Arquivamento de Informação e a necessidade de auditá-los para avaliar sua confiabilidade. Para tanto, realiza-se um levantamento bibliográfico de materiais previamente publicados, com seleção de: livros que abordam as perspectivas da Arquivística na era digital e o desafio da custódia documental confiável; publicações técnicas como as normas International Organization for Standardization e padrões de auditoria; e artigos científicos recuperados pela ferramenta de pesquisa Google Scholar, com busca temática relacionada à preservação de documentos arquivísticos digitais, repositórios digitais confiáveis, auditoria de informação e auditoria arquivística. O repositório arquivístico é o prisma da discussão, já a comparação entre os padrões de auditoria torna-se a categoria norteadora, logo, obtém-se um artigo de revisão assistemática. Dessa forma, são analisados os padrões de auditoria: Trustworthy Repository Audit & Certification: Criteria and Checklist, Catalogue of Criteria for Trusted Digital Repositories da Network of Expertise in long-term STORage, Digital Repository Audit Method Based on Risk Assessment e Audit and Certification of Trustworthy Digital Repositories. Por fim, o comparativo entre os padrões demonstra que o Audit and Certification of Trustworthy Digital Repositories é o mais indicado para auditar os repositórios arquivísticos digitais.

Teorijski i praktični aspekti upravljanja relacijama u suvremenoj arhivskoj teoriji i praksi

Arhivski stručnjaci u svojem radu definiraju i koriste se mnoštvom relacija na različite načine. U konkretnim situacijama različito ih razumiju i različito primjenjuju. Od usvajanja prvoga međunarodnog arhivskog standarda ISAD(G), pojam relacije sustavno je ugrađen u opis arhivskih entiteta i zato ga svi koji se bave opisom moraju razumjeti u skladu sa svrhom standarda. U prilogu su predstavljeni teorijski okviri uporabe relacija u različitim kontekstima, koji se temelje na arhivskim standardima. Relacije su kvantitativno definirane, prije svega među krovnim arhivskim entitetima. Sve veća složenost upravljanja krovnim arhivskim entitetima zahtijeva razmjerno veći intelektualni napor arhivskih stručnjaka u odnosu na nestandardizirana rješenja u opisu arhivskih entiteta. U tom će kontekstu biti potrebno razmišljati o rješenjima koje poznajemo pod nazivom umjetna inteligencija.

Building an Accessible, Integrated Earth Observing and Information System: The International Satellite Cloud Climatology Project as a Pathfinder

AbstractThe current heterogeneity of the existing global collection of measuring assets, satellite and surface based, is a major obstacle to creating a truly integrated, globally uniform information system. Many surveys of Earth science needs over the last 40+ years mention research-to-operations (R2O) actions that are needed to develop such a system but focus mainly on making and collecting measurements with little discussion of the processing system and the integrated team of talented scientists needed to turn raw observations into usable information or the archival system needed to make reliable information readily and widely accessible. We discuss an example of addressing the problems in producing globally uniform information from such observations: the creation in 1982–83 of the data collection, processing, and archival system for the International Satellite Cloud Climatology Project (ISCCP). ISCCP was originally built in a research environment for climate studies, but has now transitioned to a fully operational environment to extend the length of the data record for climate research. Transforming multiple satellite observations into a uniform, global set of physical information about clouds that is readily accessible was and is challenging for several reasons. In this short commentary, we reflect on the experiences and lessons learned in building the ISCCP observation–processing–archival system to address these challenges and discuss the ISCCP R2O process to serve as a pathfinder for building a global observing and information system.

Issues in creating digital archives. (Experience of building VAK documentary e-archive)

The author reveals and analyses the problems of digital archive building. She summarizes the experience of VAK (Higher Attestation Commission) documentary e-archive. Building and development of VAK archival information system is discussed; the problems of each stage are specified. The author discusses the processes of archival materials analysis and systematization. The processes of archival documents verification, digitization of archival materials, information system development, storage of digitized materials are examined. The analysis goal is to summarize complicated problems of the project implementation and to design viable approaches to be used in similar projects. The ways to populate digital archives are identified; efficient procedure for building digital archives is proposed.

Persepsi Pegawai Unit Kearsipan SKPD terhadap Aplikasi Sistem Informasi Kearsipan Daerah (SIKEDA) dan Jaringan Informasi Kearsipan Daerah (JIKEDA) di Pemerintahan Kota Bukittinggi

AbstractIn this paper we discuss the SKPD Filing Unit Employee Perception of the Regional Archival Information System Application (SIKEDA) and the Regional Archival Information Network (JIKEDA) in the City Government of Bukittinggi. The purpose of this study is to determine the competence and optimal shield of SKPD employees in inputting files to the SIKEDA application.This type of research is descriptive research with a qualitative approach. The location of this study was carried out in 5 SKPD Institutions in Bukittinggi, namely: (1) the Library and Archives Office of Bukittinggi City, (2) the Education and Culture Office of the City of Bukittinggi, (3) the Youth and Sports Pariwasata Service of the City of Bukittinggi, (4) the Health Service City of Bukittinggi, (5) Social Service of the city of Bukittinggi. The object of the study was SKPD employees in five government agencies in the city of Bukittinggi. Writing this paper aims to describe (1) To describe the optimization of the use of SIKEDA and JIKEDA applications by Admin node SIKEDA in supporting records management in the city administration of the City of Bukittinggi; (2) To describe the competencies possessed by HR in SKPD in utilizing information technology in the application of SIKEDA and JIKEDA applications in the City Government of Bukittinggi.Data was collected by observation and direct interviews with SKPD employees in the Bukittinggi city government and literature studies in the application of electronic records in the government of the City of Bukittinggi.Based on the discussion, it can be concluded that the First Employee in the SKPD in the City Government of Bukittinggi is still not optimal in inputting the archive to the sikeda Second application.iKeywords: optimization, competence, electronic archives.

File Format Migration as Digital Preservation Strategy – A Report on Practical Experiences

The Open Archive Information System reference model is a first solution for handling the big number of digital documents. With startext SORI we created a ready-to-use software, based on the OAIS model. So files get prepared for the future, but like every model, there are still aspects to improve.

Digital Preservation and Presentation of Institution Photo Archives: the Anhui University Memory Project Experience

Institution photo archives are important digital resource with a large proportion of old photos, which makes them of great value in aspects of history and culture. Based on OAIS (Open Archival Information System) Model, the Anhui University Memory Project (AMP) designed and realized a Long-term Preservation Process, which included a series of standard procedures for lifecycle management. Then digital resource repository and digital memory site were developed according to demands of Anhui University for constructing and presenting memory. This paper aims to introduce the architecture and achievements of AMP, as well as the design and implementation of long-term preservation process and two distinctive ways of resource organization and memory presentation.

Are We Coming Together? The Archival Descriptive Landscape and the Roles of Archivist and Cataloger

Traditionally, archival description remained distinct from bibliographic description due to differences in material format, usage, and professional traditions. However, archival descriptive standards and practice have undergone numerous changes in recent years. This evolution is in part due to the advent of MARC and its adoption by the academic archives community. How much influence has the use of MARC and overall bibliographic description had on academic archival description as well as on the collaboration between traditional catalogers and archivists? To address this question, this article presents the findings of a landscape survey of the Association of Research Libraries members' descriptive practices surrounding MARC records, linked and embedded metadata, and authority records. Survey responses indicate that archival descriptive work remains concentrated in the archival domain, with archivists creating description as one component of job responsibilities at most institutions. Descriptive work—including MARC record creation—has not been passed off to cataloging colleagues despite their longer professional experience with the standard even though the OPAC is the most commonly cited archival information system available to respondents. Decisions about appropriate levels of description, standards to be employed, workflows, and other factors related to archival description do not appear to rely on external buy-in or approval in most repositories, and descriptive practices employ a mix of standards from both the archival and bibliographic traditions. These and other findings provide a baseline understanding of current archival descriptive practices and workflows, enhancing our ability to improve archival description and therefore findability and access to archival materials.

Microservices in Audiovisual Archives

This document describes and examines strategies for designing lightweight microservice environments for the processing of digital, file-based, audiovisual data within an archive. The document presumes an overview understanding of the Reference Model for an Open Archival Information System (OAIS). The document also makes references to programming archival routines in command languages, but seeks to provide examples in pseudo-code rather than favoring any particular computer language. Since the document intends to focus on archival routines for audiovisual content, an introduction to ffmpeg can be helpful.
 Additionally, this document does not intend to purport to be a standard for the design of audiovisual microservices but seeks to contribute to and build upon the work and dialogue of many audiovisual archives that has been exploring and successfully implementing microservices in audiovisual archives; see in particularly the compiled, collaborative documentation at https://github.com/amiaopensource/open-workflows.

The Integrated Archival Information System “ZoSIA” and Its Implications for Archival Descriptive and Reference Practices in the Polish State Archives

ABSTRACTThe Integrated Archival Information System, ZoSIA, was created by the National Digital Archives in Warsaw as a unified platform for archival description and access, based on such international standards. The system is being developed (along with an information technology [IT] infrastructure) since 2007 and nowadays is the main archival data management tool used by the Polish Archives. The ZoSIA provides both a way to record descriptive information about archival holdings and a means to view, search, and browse that information. It used also as a tool for creating finding aids. The introduction of the ZoSIA affected archival practice, as well as reference services. The change was accelerated by the technology development and the appearance of electronic records. In 2016, the Central Committee for Archival Methodology made a conscious effort to adjust the process of establishing intellectual control over records through to the usage of Integrated Archival Information System.

Long-Term Reusability of Biodiversity and Collection Data using a National Federated Data Infrastructure

GFBio “German Federation for Biological Data” is a data infrastructure and network set up by several research institutions in Germany. It fosters archiving and long-term reusability of research data and provides open and free access via a joint web portal at www.gfbio.org. As part of the working procedures data are semantically enriched and provided via a visualization and analysis tool. The main aim of the infrastructure is to make research data from the biological domain reusable and accessible on the long run following FAIR principles. In order to achieve this, several workflows and best practices have been established. The archiving of biodiversity and collection research data follows the reference model (ISO 14721) for an Open Archival Information System (OAIS). The challenges for making data reusable is on the one hand the heterogeneity of this data, on the other hand the often implicit but differing semantics making data integration a hard and difficult process. The use of data management plans is one approach we run to face and solve the challenges. Data management plans contain recipes about the research data, the tools used to acquire data, the content- and exchange formats, the metadata required to describe the data, and finally the costs and resources needed by data providers to deliver structured “Submission Information Packages” (SIPs) in the sense of OAIS. The archiving of a data package as “Archival Information Package” (AIP) is not sufficient to make it reusable in the future. Changes in the semantic meaning over time (content obsolescence), changes in the formats (format obsolescence), and changes in the technology of storage media (hardware obsolescence) are the major factors to be considered here. According to the FAIR principles and to our understanding data is best preserved if it is visible and available for use. The biodiversity and collection data centers involved in GFBio therefore have a curation layer (cf. management aka OAIS) in the archiving pipeline assembling their in-house management systems for sample and observation data and their asset management systems for all kinds of multimedia. This layer allows a continuous quality control and review of the incoming information packages. Thus, data providers can continuously maintain their data if wished for. The data are stored as AIPs sensu OAIS at the specialized data centers and are accessed by GFBio's core system. Dissemination Information Packages (DIPs) can be generated continuously at every time from the data and disseminated using content standards for data and metadata, like EML, ABCD and MIxS. Data are available via the GFBio website and in parallel using other web portals from the biological domain, e.g. INSDC and GBIF. The GFBio data centers now strive for certification of their archiving processes using the Core Trust Seal and for the certification of the FAIRness of single data records. Established data flows and documentation on best practices are available under: www.gfbio.org/data-centers.

Standardization and certification save us from the frustrations of the Greek drama

Standardization and certification save us from the frustrations of the Greek drama

METHODS OF LINEAR AND HIERARCHICAL SEQUENCES IN ARCHIVES

There are more and more data collected and captured in the archival repositories and in the archival information systems and organized in different ways. Therefore, legitimate archival professional dilemmas and related discussions arise about ensuring their integrity. To solve this problem it is necessary to check the suitability of existing methods or develop and establish new methods of managing data in the archives.The paper presents two archival methods for managing the archival data consistency and integrity on the base of linear and hierarchical sequences and the method of cardinality of sets of sequences. In archival professional procedures all three methods are already used in various forms.In some areas, their use is systematic, in other sporadic. They are often carried out by inertia and with the limited archival practical experience. The main intention of that paper is to present and theoretically ground these methods with intention of better and systematical implementation in everyday archival professional procedures.