Archival Information System Research Articles

Penerapan Metode Scrum untuk Sistem Informasi Arsip Surat di Kantor Kecamatan Umbu Ratu Nggay Barat

The implementation of an effective and efficient information system is very important in managing letter archives in government offices. This study aims to design and implement a letter archive information system using the Scrum method at the Umbu Ratu Nggay Barat District Office. Scrum was chosen as a software development framework because of its adaptive and iterative nature, allowing the team to accommodate changing needs quickly. Through this approach, system development is carried out in several sprints, which ensures that the development process runs in a structured manner with a clear division of tasks. The results of this study indicate that the implementation of the Scrum method can increase efficiency in the letter archive management process and accelerate the response to changes in system needs. With this letter archive information system, the sub-district office can manage letter documents in a more organized, easily accessible, and secure manner. This study is expected to be the basis for further development to improve the quality of administrative services in government institutions.

Unveiling BIM Core: Enhancing Long-Term Usability of Digital Building Documentation with an Advanced Representation Information Repository

The long-term usability of digital building documentation is essential for the maintenance and optimization of infrastructure portfolios. It supports the preservation of building-specific knowledge and the cultural heritage hidden within. However, having to do this throughout the entire lifecycle of a building—or even indefinitely—remains a major challenge. This is especially true for organizations responsible for large collections of digital building documents and datasets, such as public administrations or archives. In this article, we first describe the challenges and requirements associated with preservation tasks and then introduce the concept of representation information within Building Information Modeling (BIM) and all types of related data and documents. This type of information is important to give meaning to the stored bit sequences for a particular community. We then design a repository for representation information and propose some 23 so-called BIM Core content elements. Finally, we focus on BIM and the construction sector and explain how the proposed repository can be used to implement the two concepts introduced in the ISO reference model Open Archival Information System (OAIS), namely the representation information and the context information, as well as the concept of significant properties, which has not yet been explicitly modeled in OAIS.

Web-Based Archiving Information System At The Ministry of Public Works and Housing Province of Jambi

This research was conducted at the Jambi Province Public Works and Public Housing Office (PUPR). This research is entitled "Design of a Website-Based Archiving Information System at the Jambi Province Public Works and Public Housing Office (PUPR)". The purpose of this research is to document the process of designing an information system that functions to provide information to the PUPR Office of Jambi Province. This research was conducted qualitatively by conducting interviews and observations with the PUPR Office of Jambi Province to complete the research. The document filing system of the Jambi Province PUPR Office was designed using the prototype method. As a result of the analysis and observations made, it can be concluded that one effective way to facilitate the work of employees in finding documents is to build a web-based archiving information system. This system is expected to produce information quickly, precisely, and accurately without reducing the value of the information itself.

PROCESSAMENTO TÉCNICO DOS ACERVOS AUDIOVISUAIS NO ARQUIVO NACIONAL

It analyzes the technical processing of these audiovisual documents at the National Archives, the main archival institution in Brazil. The general objective was to prepare an archival diagnosis on the technical processing of audiovisual archival documents at the National Archives, with three specific objectives: to conceptually discuss audiovisual documents and their insertion in the universe of archives; problematize the technical processing of audiovisual documents in archives; identify the profile of the National Archives’ audiovisual collection and its forms of entry; and map the stage of organization, level of description and digitization of the National Archives' audiovisual collection. The research contributes to improving technical treatment practices for audiovisual documents at the National Archives, providing a detailed diagnosis of the current situation. The methodology used involved the collection and analysis of documents, as well as the exploration of the National Archives Information System (SIAN) and research instruments developed by the institution's technical team. The results indicate the importance of a comprehensive and critical study on the treatment of audiovisual documents in the archival context, suggesting the need for innovative approaches to the access and preservation of audiovisual documents in archival institutions.

Perancangan Desain UI/UX Sistem Informasi Pengarsipan Surat Menggunakan Metode User Centered Design

Advances in technology have now spread to all aspects of life and profession. When archiving, it is appropriate to use a computerized system to make archiving and processing letters easier. However, there are still few who take advantage of current technological advances. One of them is the TEXMACO PURWASARI Vocational High School which still archives letters in paper form (hard copy). Manual archiving has weaknesses that pose many risks. By designing the UI/UX of an archival information system, it is hoped that it can solve existing problems. In designing the UI/UX, the user center design (UCD) method is applied, which is a method for analyzing the UI/UX design of an electronic archival information system. seen from the system user's side, so that the system design is designed according to the user's needs, the result of this research is an archival information system design plan which is equipped with a database plan that is tailored to the user's needs, then testing the system design that has been created using the system method usability scale (SUS).

Implementation of Knuth Morris Pratt Algorithm in Bengkulu Province MSME Association Data Search

The development of technology changes the way of view, the way of human interaction and how to utilize information technology for several needs. The application of the digital archiving information system at the Micro, Small and Medium Enterprises Association, abbreviated as MSMEs, is very helpful for micro, small and medium enterprises in recording information data for a long time that can be accessed by everyone quickly, anywhere and anytime as long as it is connected to the internet network. Data search is carried out using the Knuth Morris Pratt algorithm abbreviated as KMP in the process of searching data by matching patterns or word arrangements typed in search engines on the system. The Knuth Morris Pratt algorithm eliminates unnecessary comparison of patterns with text with precomputed tables that allow patterns to pass through as many positions as possible. The purpose of this study is the application of the Knuth Morris Pratt Algorithm in the Data Search Application of the MSME Association of Bengkulu Province. This research also produced a data search application for the MSME association of Bengkulu Province with a fast and reliable data search system with an accuracy rate of 100 percent. In the assessment of the System Usability Scale aspect, it received a score of 77 with a good predicate. This means that the Bengkulu MSME Association Data Search Application received a good response from the members of the association/users of the system. For the test results, OKTAVIA data search at the Pattern position [1,2,3,4,5,6,7] and string [9,10,11,12,13,14,15].

Web Based Archives Storage System at Perumda Air Minum Tirto Negoro Sragen

PERUMDA Tirto Negoro Drinking Water, Sragen Regency is one of the regional-owned business units engaged in the distribution of clean water for the community in Sragen. PERUMDA Tirto Negoro Drinking Water Sragen has many parts in its business process. This makes many important documents that must be stored and sometimes makes searching for a document a problem because you have to search first in the archive ledger that is recorded manually. Information systems in a government or private agency are needed in order to make the performance of an agency run well. Therefore, it is important to create a web-based system for archive storage so that the search is more effective and does not take too long. This web-based system application uses PHP programming methods and web-based codeIgniter as well as MySQL as database storage. The result of this design is a web-based archive information system that can manage input for recording letters, searching for letters, and storing archives digitally.

Web-Based Goods Delivery Data Archiving Information System (Case Study of Indah Kartasura Logistics Cargo)

Documents or data are very important and crucial information for a company. One of the important documents for a company is transaction data for a company engaged in a particular field. There needs to be a good filing system so that transaction data can be recorded and used if needed in the future. Indah Logistics Cargo is an agency engaged in the field of freight transportation services to all Regencies and Provinces in Indonesia. The agency already has software that is useful for printing transaction receipts, but there are problems in the customer service section when complaints from customers arise. This happened because there was no data in the software in the customer service section and had to check manually with the administration section. The menual process occurs because there are no access rights granted to the customer service department to view transaction data. The system causes the process to be slow and the customer to be uncomfortable. The purpose of this research is to create a web-based shipping data archiving information system. The author uses the SDLC (System Development Life Cycle) method in the system development process and the PHP programming language and uses the MySQL database. The system that the author designed can produce software that can help the customer service department of CV. Indah Cargo Kartasura in terms of archiving goods delivery transaction data so that the service process to customers is fast and provides a sense of comfort.

Proposal to Create a System of Archival Materials for the Preservation of Historical Objects of St. Petersburg

The subject of the study is the interest of specialists in the study and analysis of cultural heritage sites of St. Petersburg. The object of the study is an information resource on this topic - the city archives and electronic resources of St. Petersburg. The purpose of the study is to substantiate the need to optimize access to complete and reliable information on the cultural heritage of St. Petersburg. This information is disassembled from a variety of unrelated sources, which complicates the work of specialists in terms of quick access to complete information on the object. Analysis of the studies showed the relevance of the issue in obtaining materials on cultural heritage objects, but the method of optimal access to them has not been developed. On the basis of the considered problems, a hypothesis was built and an empirical study was carried out in the form of a survey of specialists in the sphere of preservation of cultural heritage objects of St. Petersburg. The results of the study made it possible to identify the problem of obtaining information and suggest a way to solve it. A proposal has been formulated to optimize the work of specialists, in terms of access to reliable and complete data on the cultural heritage of St. Petersburg. To do this, it is necessary to systematize archival sources and information systems for each object of cultural heritage into a single database. The authors have designated sections and headings of a single information source. The practical value of the study lies in the development of a proposal for the prompt receipt of information necessary for the design and other studies of cultural heritage sites in St. Petersburg. Its structure and approach to implementation are disclosed. A potential audience of specialists working in the field of conservation, use, promotion and state protection of cultural heritage sites of St. Petersburg is indicated. The results of the study can draw the attention of specialized specialists to the identified issues and become the basis for creating a system of archival materials for the preservation of historical objects of St. Petersburg.

Archiwum w Domu Generalnym Zgromadzenia Zmartwychwstania Pana Naszego Jezusa Chrystusa w Rzymie

The Archives at the General House of the Congregation of the Resurrection of Our Lord Jesus Christ in Rome is the central historical archives of the congregation. Bogdan Jański should be considered its founder, as he instructed to gather his entire legacy in Rome in 1840. Since 1886 the documentation has been housed in the General House of the Resurrectionists in via San Sebastanello 11. The first works organizing the archival records were undertaken by Father Paweł Smolikowski, at the turn of the 20th century. The current state of the archives has been most influenced by Father John Iwicki, who has catalogued nearly 70,000 file records, dividing the collection into 11 series. Between 2017 and 2023, Father Paweł Szymanowski, the congregation’s archivist, succeeded in signing an agreement with the Head Office of the State Archives to digitize and restore the letters of Adam Mickiewicz and Cyprian Kamil Norwid. Moreover, the Integrated Archival Information System (Zintegrowany System Informacji Archiwalnej – ZoSIA) has been implemented in the archives, thanks to which the inventory descriptions of archival items and their scans are successively uploaded. While the Roman Resurrectionist Archives does not have a statute, since October 30th, 1996, it has been operating on the basis of regulations approved by Father Sutherland MacDonald CR, the General of the Congregation. The archives have an inventory of more than 80,000 records. It collects the documentation heritage generated by the congregation’s central institutions, Resurrectionist houses and the legacy of the clergy. The Resurrectionist Archives includes very precious documentary resources, which, by their sheer size and informational value, make this institution one of the most important outside Poland. Its significance is not limited only to the knowledge of the history of the Polish Church in exile in the 19th and 20th centuries, but also the life of Polish exiles. Particularly valuable are the materials concerning the activity of the Great Emigration, cultural and political life of Poles in exile in the era of national captivity.

It is a Matter of Perspectives

Digitalization and technological developments lead to increased expectations of instant access to archives and archival information. Concurrently, archival information systems and access tools are becoming more advanced, which opens new arenas for possible users and use in the archival domain. Research on the development of digital archives, finding aids, and archival interfaces, highlight the importance of reflecting the understanding of user needs, behaviors, expectations, and their use of technology. The current study, based on a systematic literature review with thematic analysis, addresses the multiple perspectives of users and their use in the archival context. The results show that a ‘user’ is a complex and heterogeneous conceptualization, pragmatically adapted depending on perspectives and contexts. Studies of users and use are strongly bound to their context and the current study further highlights the question of if and how users and use can be viewed outside of their contexts. Research points to a more individual perspective where different user studies and methods explore the user’s cognition and perception to paint a picture of what a user understands and how they use archival records.

Database Design Sistem Informasi Arsip Digital Di SKPI SP. 4 Desa Rarai Kabupaten Sintang

In Indonesia, village government is a form of governance where the people is directly involved. There are undoubtedly many administrative procedures involved in running a government, and they must be archived. in order for preserved documents to be utilised again when needed. As a result, a system of information that can store village administrative papers is required. In cases where the information system being developed calls for a database, the research will handle database design to ensure that the database constructed for the information system is compliant with the SKPI SP village government's business process requirements. 4. Rarai Village, Regency of Sintang. There are three phases involved in database design: conceptual, logical, and physical. Creation of a database for the town's digital archive information system using a database design process to make it more functional, efficient, and compliant with business procedures used by the local administration.

Implementasi Dan Rancang Bangun Sistem Informasi Arsip Dan Tracking Inspeksi Pada BPOM Pekanbaru

At present, BPOM Pekanbaru, in the field of inspection, still uses manual methods for archiving and tracking. Therefore, employees need a long time to do archives because they are still inputted into the Microsoft Excel application. Besides that, to know the status of the submission letter, employees have to go back and forth asking and checking documents from related parties to see whether it has been followed up or not. The purpose of this research is intended for employees who have access rights to make it easier to do archives. For employee tracking activities, it is enough to check the status of the system regarding the progress of the letter and whether it has been followed up or not. The method used is a waterfall; this method is suitable for archiving and tracking problems in the inspection division because it starts from the stages of problem analysis, system design, building the system, and testing the system that has been built. The results of this study are in the form of an archive and tracking information system in the inspection division so that employees can be facilitated in archiving and monitoring documents that have been submitted.

PERANCANGAN SISTEM INFORMASI PENGARSIPAN SURAT PT.PERKEBUNAN NUSANTARA VII BAGIAN KANTOR KOMODITI TEH 2

Information systems are connected components that work together to collect, process, store and disseminate information to support decision making, coordination, control and to provide an overview of activities within the company, especially in archiving mail data. Archives are documentation of activities or events packaged in various forms made and received by institutions. In a company, data archives are one of the important points that are very influential. PT Perkebunan Nusantara VIII, especially the Tea Commodity Office 2 which is in charge of controlling plantations in West Java, should have a modern and structured letter data archiving information system, but in fact the data is not organized and can even be accessed by anyone. A letter archive information system application is needed so that it can help overcome obstacles in managing documents properly and limiting access rights. The application design is made object oriented using UML (Unified Modeling Language) using the Waterfall method because this method can develop software that allows system development to be carried out in a structured and systematic manner.

Hepatic Iron Deposition Quantification in Patients with β-Thalassemia Using Magnetic Resonance Imaging

Background: Detection and quantification of liver iron overload are significant to initiate treatment and monitoring of iron overload. This study aimed to quantify liver iron deposits in β-thalassemia major patients using MRI T2* and its correlation with age and heart iron deposition. Methods and Results: This retrospective study included 54 records of patients between 5-16 years of age with hepatic iron deposition due to β-thalassemia major. Data were collected from MRI reports in Picture Archiving and Communication Systems-Radiology Information System (PACS-RIS) and serum ferritin (SF) test results obtained from Hospital Information Systems and written into a dedicated datasheet. The information was recorded on a data collection sheet. The datasheet included all the required data, demographic data, lab results, T2* mapping for iron deposition in the liver and heart, and liver measurements. All subjects had high SF (from 1120 to 9850 ng/ml) with an average of 4317.93±2779.9 ng/ml. Age and SF correlated positively (r=0.368, P=0.0006). A negative correlation was observed between SF and liver T2* (r= -0578, P=0.000) (Table 3), whereas between liver T2* and heart T2* correlation had a positive direction (r= 0.329, P=0.015) Conclusion: MRI provides accurate, non-invasive, valid, and repeatable techniques, which are more acceptable to patients for assessing iron load. Furthermore, MRI T2* methods measure iron overload within the target organ precisely.

Rancang Bangun Sistem Informasi Manajemen Arsip Kerja Sama Pada PT. Kelola Teknologi Informasi

Currently, in the globalization era, sophisticated technology, and one of them is a website-based information system used as information management tools using the internet. Hence by using web-based information system, not only simplifies and speeds up the work but also saves time and cost. The one example of the problem that the authors take is the design of the cooperation archive management information system at PT. Kelola Teknologi Informasi which is still manual, that the company staff organizes archives and documentation in computer folders and recapitulates in the number processing application (Excel). This study was conducted to build a website-based archive management information system. The system development Model used is Waterfall. The tests carried out are website performance and security tests. Performance testing results show that the website performs the desired functions with fast response times. While the results of website security testing using Quttera found that there was no malicious content detected and declared clean. With this information system makes it easier for archive and documentation systems to be accessed online by anyone and anywhere who has access.

PERANCANGAN SISTEM INFORMASI PENGARSIPAN SURAT MASUK DAN SURAT KELUAR PADA BIDANG JEMBATAN DINAS PUBMTR

Abstract : This research was conducted at the Public Works Department on the bridge midwife. This right was back grounded by the existence of a running system and found several shortcomings that occurred, especially in the archiving of the writing structure in the agenda book and the storage of hardcopy files so that this causes difficulties in conducting searches because they have to open one by one in the recording of the agenda book and there can also be loss or damage to the letter stored in hardcopy form. In accordance with the description and existing problems, the author tried to design an archiving information system using the programming languages Xampp, Phpmyadmin, Sublime text and UML (Use case, Activity and Class Diagram) as the database. As for what resulted from this study, the information system for archiving incoming and outgoing letters in the Bridge Sector at the Public Works Office of Bina Marga and Spatial Planning of South Sumatra Province.

Digitization of Archives at Café Ganesha Mocktail Bandung

This research aims to develop a digital filing system at the Ganesha Mocktail café in Bandung, West Java. This is intended to improve the existing archive storage system at the Ganesha Mocktail café so that the documents that are owned are stored properly. This type of research and development uses a Research and Development (RnD) design developed using the SDLC (System Development Life Cycle) model. The research stages start from system planning, system analysis, system design/development, to system implementation. This research produces a digital archive information system application for Café Ganesha Mocktail based on Microsoft Office Access. Through this application, Café Ganesha Mocktail can store files safely and easily find the documents needed.

Penerapan Sistem Informasi Berbasis Web Untuk Pengelolaan dan Pengarsipan Dokumen

The web-based document archiving information system is an information system that is useful for managing archive storage where the information system created will assist in the process of storing and managing documents. Dr. Hazairin in order to improve the quality of the document archiving process, a web-based document archiving information system was designed, in order to avoid damage and also reduce the storage space for archives and the process of searching for archives can be done anywhere. The document archiving information system was created using the codeinether framework while the method stages carried out in this research process started from field studies, literature studies, interviews, system design and software where at this stage the database design system was used using MySQL, then system implementation and testing and the final stage is system integration and testing. After system integration and testing, the system can be applied to universities where access rights to the system will be divided into 7 parts, namely rectorate access requirements, faculty access requirements, institutional access requirements, bureau access requirements, study program access requirements, unit access requirements, and access requirements super admin

National archival platform system design using the microservice-based service computing system engineering framework

Archives play a vital function concerning the dynamics of people and nations as an instrument to treasure information in diverse domains of politics, society, economics, culture, science, and technology. The acceleration of digital transformation triggers the implementation of a smart government that supports better public services. The smart government encourages a national archival system to facilitate archive producers and users. The four electronic-based government system (SPBE) factors in the archival sector and open archival information system (OAIS) as a data preservation standard are the benchmarks in developing this study's national archival platform system. An improved service computing system engineering (SCSE) framework adapted to the microservice architecture is used to aid the design of the national archival platform system. The proposed design met the four-factor service design validation of coupling, cohesion, complexity, and reusability. Also, the prototype suggests what resources are needed to put the design into action by passing the performance test of availability measurement.