Manuscript Processing Research Articles

MANAJEMEN PERANCANGAN ELEKTRONIC FILLING SYSTEM (E-FILLING) UNTUK PENDATAAN KEPENDUDUKAN MENGGUNAKAN METODE ALFRED

Kelurahan is one of the government agencies which is the spearhead in administrative services to the wider community, the Kaliwungu subdistrict is an administrative part of the Kaliwungu sub-district, Semarang Regency which is located at Jl. Raya Ampel –Simo KM 8, in the service and processing of population administration data in the Kaliwungu village, they still use the conventional method, namely the data is still stored separately in books, this of course has weaknesses such as when looking for data records, difficulties in making reports population that cannot be obtained immediately and the process of data collection and storage of population archive data that is still stored and recorded manually.
 This research was conducted using the Research & Development Method through the system design stages which were validated by experts and product prototypes that were field tested by involving users. Making a prototype of an electronic filing system (e-filing) system application using the ALFRED method approach to analyze the system, the software used using Microsoft Visual Basic 6.0 as a design medium and as a programming language, and a SQL Server database as a storage medium. The final result of this research is a product prototype of a filing system using an electronic filing system (e-filing) which has been declared to be functioning properly so that it can produce useful information for the archiving process up to the stage of making reports, which can be done quickly and accurately in accordance with established procedures. already exist, making it easier to re-access archives and provide public services with accurate and integrated information

Arranging and Describing Archives and Manuscripts. Archival Fundamentals Series III, Vol. 2. By Dennis Meissner. [Review

Dennis Meissner's Arranging and Describing Archives and Manuscripts is the fourth manual on the topic to be published by the Society of American Archivists since 1977. A longer volume than its Archival Fundamentals Series II predecessor, Meissner's Arranging and Describing Archives and Manuscripts is organized to proceed from basic definitions to the principles of arrangement and description, and then to the practice of each. A chapter on nontextual formats (i.e., photographs, sound and moving image recordings, and digital records) affirms that arranging and describing such materials occurs within the same basic framework as those for traditional paper records. A brief final chapter offers speculation about future change, and a recapitulatory conclusion and six appendices round out the manual. Meissner's clear treatment of fundamental ideas provides a basis for the reader to understand the work of arrangement and description. Throughout, the author offers both concise and practical advice. Among other things, the manual offers lucid descriptions of concepts and practices such as levels of arrangement, multilevel description, and practical and physical requirements for archival processing, as well as a concise guide to arranging and describing born-digital records. Arranging and Describing Archives and Manuscripts successfully fulfills its author's stated goal of providing "a very practical manual" that situates its pragmatic guidance within archival theory (p. 1).

Reuniting Archaeology and Archives through the Smithsonian Institution’s Ralph S. and Rose L. Solecki Papers and Artifacts Project

The Smithsonian Institution’s National Museum of Natural History recently conducted a two-year project to process and connect the archives and artifacts of archaeologists Ralph and Rose Solecki, most famous for their work at the sites of Shanidar Cave and Zawi Chemi Shanidar in northern Iraq. Through a collaboration between the archivally-focused National Anthropological Archives and the object-focused Department of Anthropology collections management group, the Ralph S. and Rose L. Solecki Papers and Artifacts Project sought to set an example for archaeological collections and archives stewardship by preserving the association between archaeological specimens and archival records through an integrative methodology of archival processing and specimen cataloging to increase their value to future researchers. Further, the project provides a case study intended to contribute to interdisciplinary conversations about the enduring legacy of archaeologists and their collections within archives and museums through collaborative collections and archives management.

Towards a COST MOBILISE Guideline for Long Term Preservation and Archiving of Data Constructs from Scientific Collections Facilities

COST (European Cooperation in Science and Technology) is a funding organisation for research and innovation networks. One of the objectives of the COSTAction called “Mobilising Data, Policies and Experts in Scientific Collections“ (MOBILISE) is to work on documents for expert training with broad involvement of professionals from the participating European countries. The guideline presented here in its general concept will address principles, strategies and standards for long term preservation and archiving of data constructs (data packages, data products) as addressed by and under control of the scientific collections community. The document is being developed as part of the MOBILISE Action targeted towards primarily scientific staff at natural scientific collection facilities, as well as management bodies of collections like museums, herbaria and information technology personnel less familiar with data archiving principles and routines. The challenges of big data storage and (distributed, cloud-based) storage solutions as well as that of data mirroring, backing up, synchronisation and publication in productive data environments are well addressed by documents, guidelines and online platforms, e.g., in the DISSCo knowledge base (see Hardisty et al. (2020)) and as part of concepts of the European Open Science Cloud (EOSC). Archival processes and the resulting data constructs, however, are often left outside of the considerations. This is a large gap because archival issues are not only simple technical ones as addressed by the term “bit preservation” but also envisage a number of logical, functional, normative, administrative and semantic issues as addressed by the term “functional long-term archiving”. The main target digital object types addressed by this COST MOBILISE Guideline are data constructs called Digital or Digital Extended Specimens and data products with the persistent identifier assignment lying under the authority of scientific collections facilities. Such digital objects are specified according to the Digital Object Architecture (DOA , see Wittenburg et al. 2018) and similar abstract models introduced by Harjes et al. (2020) and Lannom et al. (2020). The scientific collection-specific types are defined following evolving concepts in the context of the Consortium of European Taxonomic Facilities (CETAF), the research infrastructure DiSSCo (Distributed System of Scientific Collections), and the Biodiversity Information Standards (TDWG). Archival processes are described following the OAIS (Open Archival Information System) reference model. The archived objects should be reusable in the sense of the FAIR (Findable, Accessible, Interoperable, and Reusable) guiding principles. Organisations like national (digital) archives, computing or professional (domain-specific) data centers as well as libraries might offer specific archiving services and act as partner organisations of scientific collections facilities. The guideline consists of key messages that have been defined. They address the collection community, especially the staff and leadership of taxonomic facilities. Aspects of several groups of stakeholders are discussed as well as cost models. The guideline does not recommend specific solutions for archiving software and workflows. Supplementary information is delivered via a wiki-based platform for the COST MOBILISE Archiving Working Group WG4.

Processing Mad Men: Media Studies, Legitimation, and Archival Description

Media scholars and historians are well aware of major gaps within the archival record, gaps that have fundamentally shaped the theories and methodologies of media studies as a discipline. However, much of the valuable media studies research that has been done to interrogate ideological work within “the archive” is actually research into the politics of one specific archival process: acquisition. This article focuses instead on the process of archival description. Comparing the rhetorical strategies present in the press surrounding the Harry Ransom Center’s (HRC) acquisition of Matthew Weiner’s Mad Men materials with the HRC finding aid’s description of the collection itself, this article demonstrates a historiographical imperative for media scholars to cultivate basic archival literacies drawn from the archival disciplines themselves. I argue that by better valuing the intellectual labor of archivists, media scholars will be wellpositioned to make use of the considerable archival record that does remain.

Detection DETEKSI DAN IDENTIFIKASI KAPANG PADA PROSES BIODETERIORASI ARSIP FOTO MEMORY OF THE WORLD (MOW) RESTORASI CANDI BOROBUDUR

ABSTRACT 
 This study aims to identify the genus of mold in the biodeterioration process of the photo archive of Memory of the World (MoW) restoration of Borobudur Temple and the potential for the enzymatic activity of these molds. The type of research method chosen is descriptive qualitative. Starting with survey sampling and sampling. Inoculation of fungi using the streak method on PDA medium. Mold identification based on macroscopic and microscopic observations of fungi. The results of characterization were then identified using the matching profile method using the mold identification reference book. The identification results resulted in six genera of contaminant molds in the biodeterioration of the MoW photo archive of the Borobudur Temple restoration. The genera identified included: Acremonium (69.66 %%), Penicillium (14.59%), Aspergillus (3.36%), Culvularia (2.24%) Fusarium (1.12%), and Pleurostomophora (1.12%) and some sterile mycelia. The types of biodeterioration in the photo collection include mold growth, discolored spots, peeling off layers, and damage to the substrate in the photo. Based on literature search, all mold genera found as the cause of biodeterioration has the potential to have proteinase, gelatinase, and cellulase enzymes.
 Keywords: Biodeterioration; Mold; Photograph; Memory of the World; Borobudur Temple

The Sustainable Development of Sports Culture via Digital Archives

This study engages in the process of digitizing information concerning interviews of veteran athletes and collections of historical relics, and then establishes metadata pertaining to the archival process. The fruits of this labor are to be demonstrated on the Historical Sport Relics Digital Museum website for public interests. The purpose of this work is to use digital archiving as a method to preserve the culture, heritage, and values of Taiwan’s sport history, as well as to develop value-added applications.

SOME ASPECTS OF THE ARCHIVAL INDUSTRY OF KAZAKHSTAN

The twentieth century turned out to be the most eventful for the history of archiving, and for the history of Kazakhstan as a whole. This has profoundly affected all aspects of the state, political, social, economic and cultural life. Wars, revolutions, changes in the political system, the restoration and collapse of the USSR - this is how the twentieth century began and ended. This article is an attempt to understand the course and certain feature of the long-term archival process in Kazakhstan. The entire history of archives of the Soviet period is closely intertwined with the history of the political system of the state. The history of archives is related to the monopoly rule of one-party ideology, with administrative pressure in the spiritual sphere of man, including pressure over archives. A new milestone in the development of archiving took place after the collapse of the USSR, so the archive system became independent. Independent Kazakhstan has carried out a number of reforms to democratize archival activities. As a result of these changes, a new archive management system was formed. Archives become part of the country's cultural heritage. The article focuses on identifying the leading trends in the formation of archives and key problems in the domestic archival science. Less attention is paid to the history of individual archives, since in general this is fully reflected in monographs, textbooks and numerous articles of Kazakhstani authors.

Deferral and the Dream

Deferral and the Dream

Coproducing digital archives with 2SLGBTQ+ Atlantic Canadian youth amidst the COVID-19 pandemic

PurposeThe authors explore the coproduction of a digital archive with 50 2SLGBTQ+ youth across Atlantic Canada during the COVID-19 pandemic in order to catalyze broader public participation in understanding 2SLGBTQ+ youth-led activism in this place and time through art production.Design/methodology/approachThrough a mail-based participatory visual research project and an examination of collage, zines and DIY facemasks, the authors highlight how the production, sharing and archiving of youth-produced art adds to methodological discussions of exhibiting and digital archiving with 2SLGBTQ+ youth as a form of activist intervention.FindingsIn reflexively examining the cocuration of art through social media and project website, the authors argue that coproducing digital archives is an important part of knowledge mobilization. Also, the authors consider how the work has been interacted with by a broader public, so far in an exclusively celebratory manner and note the benefits and challenges of this type of engagement to the youth and to the understandings of 2SLGBTQ+ youth archives.Originality/valueThe authors suggest that these modes of engaging in participatory visual research at a distance offer original contributions in relation to how participation can be understood in a digital and mail-based project. The authors see participant control of how to share works within digital archives as a contribution to the understanding of people's capacity to negotiate and take ownership of these spaces. These strategies are participant-centered and suggest ways that archiving can be made more accessible, especially when working with communities who are socially marginalized or otherwise excluded from the archival process.

Archival Management in Kazakhstan: Yesterday and Today

The twentieth century turned out to be the most eventful for the history of archiving, and for the history of Kazakhstan as a whole. This has profoundly affected all aspects of the state, political, social, economic and cultural life. Wars, revolutions, changes in the political system, the restoration and collapse of the USSR - this is how the twentieth century began and ended. This article is an attempt to understand the course and certain feature of the long-term archival process in Kazakhstan. The entire history of archives of the Soviet period is closely intertwined with the history of the political system of the state. The history of archives is related to the monopoly rule of one-party ideology, with administrative pressure in the spiritual sphere of man, including pressure over archives. A new milestone in the development of archiving took place after the collapse of the USSR, so the archive system became independent. Independent Kazakhstan has carried out a number of reforms to democratize archival activities. As a result of these changes, a new archive management system was formed. Archives become part of the country’s cultural heritage. The article focuses on identifying the leading trends in the formation of archives and key problems in the domestic archival science. Less attention is paid to the history of individual archives, since in general this is fully reflected in monographs, textbooks and numerous articles of Kazakhstani authors.

The Ethical and Practical Challenges of Archiving Refugee Accounts: Reflections from Two Research Projects in the UK

Since the 2015 ‘refugee crisis’, the lens of researchers has been increasingly focused upon asylum seekers and refugees around the world. Nevertheless, working in the field of refugee studies poses several methodological and data challenges. For example, there is a relative paucity of detailed statistical data on refugee stocks, which has led to researchers favouring the collection of personal, qualitative stories from refugee populations. Although this produces a substantial volume of rich narratives, these can be geographically and temporally specific. The collection of qualitative data is also expensive, time consuming, and labour intensive. Therefore, alongside the increasing institutional and mandatory demands to deposit qualitative material in open access repositories, there is growing recognition of the value of archiving refugee accounts. There are also significant challenges in archiving refugee interview transcripts to enhance broader knowledge. In this paper, we discuss the process of archiving refugee accounts to highlight the practical and ethical challenges of depositing sensitive material. Specifically, we draw upon the archival process that was required upon completion of two Research Council funded projects in the UK. This involved the preparation and depositing of interview transcripts from over 100 refugees. Key challenges that arose included the need to uphold interviewees’ confidentiality, the process of anonymisation, and determining the level of access to grant future users. Subsequent issues have involved responding to data requests, permitting selective release of data, and stipulating conditions for release. We then reflect more widely upon the tensions we encountered between procedural and micro-ethics, namely the difference between decisions based upon rules rather than judgement. In doing so, we consider key processes and highlight best practice to be adopted in the future archival of refugee stories.

Ed Ruscha, Streets of Los Angeles project: developing collaborations to support digital art history

For the past four years, the team working on the “Ed Ruscha, Streets of Los Angeles” project at the Getty Research Institute has worked to establish a framework for leveraging the benefits of collaboration and conversation between groups of people who work in different areas of expertise and communities of practice. Facilitating sustained conversations among art historians, art librarians, and technical specialists has proved a successful framework of mutual consultation between Getty staff and external collaborators. These conversations helped external collaborators better understand the kinds of metadata generated through the archival process and how it might be useful for investigating their particular research questions. In turn, Getty staff gained a better understanding of the kinds of metadata helpful to researchers, which helped determine our own priorities for this work. Moreover, new avenues of inquiry emerging from this collaborative project have outlined a path for articulating best practices in digital art history projects to come.

Modeling the process of personal digital archiving through ubiquitous and desktop devices: A systematic review

The purpose of this study is to explore Personal Digital Archiving, and its practices, reasons, and challenges in desktop and in ubiquitous environment such as desktop computers, laptops, mobile phones or smartphones, tablets, and cloud services. Moreover, it is also aimed to develop a model of Personal Digital Archiving process for desktop and ubiquitous devices. This study used Preferred Reporting Items for the Systematic Review and Meta-Analysis guidelines for searching and devising, and inclusion and exclusion criteria. The Search was conducted from selected repositories, databases, and core journals, potentially containing studies related with Personal Digital Archiving. Consequently, 21 studies were included through identification, screening, eligibility, and inclusion of studies process. It was found that people used multiple devices such as mobile phones or smartphones along with other devices. It was established that people had also used cloud services with different devices including computers and smartphones or tablets for Personal Digital Archiving. Five major categories of individuals’ Personal Digital Archiving practices, that is, backup, replication or duplication, reorganizing and updating, cleaning or removing, and migration of information were found. Moreover, emotional motives, technological causes, alternative access, easy retrieval, and task completion were the reasons to adopt Personal Digital Archiving. On the basis of findings of selected studies, researchers developed a four steps model of Personal Digital Archiving process, consisting of initiation, identification, action, and evaluation constructs. Personal Digital Archiving challenges were also identified such as the individuals had to face through the use of desktop and ubiquitous devices including technical, fragmented and overloaded information, lack of training and expertise, and psychological and miscellaneous challenges. Personal Digital Archiving process model is based on the extracted data from studies published worldwide, and it is useful for both desktop and ubiquitous devices with reference to Personal Information Management context. The findings of the study will be helpful for software designers and android application developers to design and develop users’ centered Personal Information Management software.

The Politics of Being an Archival Donor

Traditional archival praxis oftentimes depicts the archival donor as an observer and recipient of services or benefits. One that can either comply with the rules and expectations set forth by the archivist and archival institution when donating their materials or walk away from the process and opportunity. Despite the historic role of donor contributions in the form of archival donations, donors and their needs remain overlooked in much of the archival literature. Instead, current archival paradigms tend to focus more on the archival materials more so than the people behind them. But what if donors and archivists could reimagine their relationship and the ethical obligations associated with this bond?
 This article applies Michelle Caswell and Marika Cifor’s archival theory of radical empathy combined with the theoretical framework of political consciousness as set forth by Black feminism. Using these frameworks, the research study uses a mixed method approach that includes a literature review of relationships in the archival field and a qualitative conventional content analysis of collected interview data from the donor case study of living music artist donors. As archivists seek to improve collection development and acquisition practices more attention must be placed on the care, affirmation, and wellbeing of the archival donor. Through collaboration with donors, archivists can strengthen archival practices by centering people and not just the things. By combining an ethics of care which introduces “a web of mutual affective responsibility” alongside the construction of a donor political consciousness, this article shows how donor participation contributes and strengthen archival practices that center people and not just things. The article and findings offer a distinct pathway to better understand the challenges, limitations, and possibilities of donor relationships and the benefits of donors recognizing the importance of active participation and understanding of their role in the archival process.
 Pre-print first published online 02/26/2021

The Museum and the Killing Jar

Within the Animal Crossing series, players have always had the ability to collect insects and then donate them to a museum where they can then be permanently exhibited. This paper makes the argument that this collecting and exhibiting of game objects works to reflect many of the ways that videogames have begun to take up an increasingly prominent place within real world institutional exhibitions, archives, and collections. Through a conjoined lens that is equally informed by games preservation, etymology, and art history this essay works to unpack the intricacies of how the museum and collecting function with the Animal Crossing series. This examination of Animal Crossing will then be applied more broadly to two museums (the MoMA and the V&A) exhibition case studies, making the comparative argument that overtly taxonomic methods of display and archiving can work to deaden videogames’ inherently mutable vitality. By speculatively thinking of videogames as things akin to the bugs of Animal Crossing, to be kept alive throughout the archival process rather than dead objects to be preserved, a new, more productive lens of videogame curation can be gleaned.

The clash between domestic and Western traditions: Japanese understanding of the archival principles

ABSTRACT Japanese archivists believe that they have incorporated the theory and practice of the West and that one of the most successful results is the method of Phased Archival Processing (PAP), invented for arrangement and description. The first phase of PAP records the existing order or chaos of archival materials. However, it is believed to be indispensable only in Japan. This article argues that this phenomenon occurs because the Japanese understanding of the principles of respect for provenance and the original order is different from that in the West. It traces the history of the development of Japanese archival science and sets it in the Western context.

БИБЛИОТЕКА А. А. ЗИМИНА В ЦЕНТРАЛЬНОМ ГОСУДАРСТВЕННОМ АРХИВЕ МОСКОВСКОЙ ОБЛАСТИ: ИСТОРИЯ ФОРМИРОВАНИЯ И ОБЗОР СОСТАВНЫХ ЧАСТЕЙ

The article briefly shows the formation history and provides an overview of the library of A.A. Zimin, who was the famous scientist, one of the largest experts in the history of Russia in the Middle Ages. The library has been received recently by the Central State Archives of the Moscow Region. The library has been collected by A.A. Zimin for several decades eventually reflecting a wide range of his scientific interests, as well as hobbies. It accumulates the works of many prominent Russian historians, contains a unique collection of Russian chronicles and other documentary publications, which are valuable sources for studying various aspects of the history of Russia. There is a large number of works devoted to the most famous monument of Russian literature – “The Word about Igor’s Regiment”, in the study of the origin of which A.A. Zimin has been engaged for a long time formulating his point of view on this problem. There are also many publications of a bibliographic nature, works on source studies, historical geography, faleristics, diplomatics, and other auxiliary historical disciplines. Among the books related to the scientist’s personal hobbies, there are many works on the history of domestic and foreign cinema. The inscriptions on the books and the ex-librises are of considerable interest. Upon completion of the archival processing of the received collection, the researchers, when they turn to it, will be able to find answers to many questions that interest them.

A COMPUTER SYSTEM FOR ACQUISITION AND ANALYSIS OF MEASUREMENT DATA FOR A SKEW ROLLING MILL IN MANUFACTURING STEEL BALLS

The article presents the concept and capabilities of a computer system for analysing measurement data for a skew rolling mill used to produce steel balls. The computer system for data acquisition and analysis consists of cooperating systems designed to perform control and measurement tasks during the operation of a skew rolling mill. Their main task is to collect and record data related to the measured physical parameters of the batch rolling process. This system registers the current and analyses the radial forces and torque acting on the rolled element by the rolling tool. The process of data acquisition, analysis and archiving is carried out by means of an NI USB 6009 measuring card together with the attached systems of transducers and force and torque sensors and a computer with an installed application. The measurement application was developed in the LabVIEW environment. The application algorithm is based on the state machine architecture and enables the configuration of measurement elements and technical parameters, checking the functioning of the control and measurement system and the acquisition and archiving of measurement data.

Beyond evidence: the use of archives in transitional justice

ABSTRACT Currently there is little systematic knowledge about the underlying processes of record creation, archive production and preservation or the usage of archives within transitional justice (TJ). In this introduction to the special issue on the use of archives in TJ, we identify four main areas in which gaps exist: methodological particularities in researching archives in TJ contexts; a deficit in our knowledge on the role of the archivist in the archival processes; an insufficient understanding of the relationship between human rights documentation, archives and justice endeavours which is oftentimes seen as per se furthering accountability; lastly and as a result, an insufficient conceptualisation of archives which are often regarded as storage of (objective) information and in TJ accordingly perceived as uncontested ‘evidence’. We conclude that human rights documentation and archives need to be studied in the contexts of both their creation and their use to understand their effects on TJ. Only if we deconstruct the inherent power dynamics, representations and voices, can we (a) reassemble them in a new transitional order that better supports the aims of TJ; and (b) acknowledge not only the emancipatory but also the limiting and marginalising powers that archives have during transition processes and beyond.