THE TRANSITION OF REGISTRY SYSTEM IN THE DEVELOPED COUNTRIES

Abstract

The registry is a record system that helps government departments to link between content, context and the structure of records in improving information management (record keeping system). In the government of Malaysia, there are examples of a poor registry system which affects the availability of records as evidence and information. To illustrate, Malaysia lost Batu Puteh Island to Singapore in 2008 because there were insufficient records found as evidence in court. The hydrological disasters affected one of the states in Kelantan, Malaysia; including state government department on 2014 has affected the loss of government records. This paper shares the literature for the transition of the registry system in the government sector specifically developed countries. The transition is a process of change happened in the registry system. This paper seeks to identify the transition process of the registry system as one of the predominant record keeping systems in the developed countries. The registry system is an audit trail for better record tracking. The implementation of the registry has improved the efficiency of record keeping in the government sector. This paper aims to discuss the management of registry in the government sector by understanding the nature and functions in implementing the registry. The paper looks at the problems presented by the registry system focusing in the government sector. It considers a definition of registry, and discusses the essentials of registry system. However, research work needs to be carried out to formulate the best practices in managing and implementing the registry. The most important thing is to ensure that the registry helps the government sector from record loss and consistent throughout every government agencies. To cover registry system in a comprehensive method, it is not only focusing on nature and functions, but the filing classification also needs to be concentrated. Filing classification is the main tools to ensure the accurate process of searching and retrieving the file in the registry. This conceptual paper could potentially contributes to the preparation of implementing the registry system in the government sector.