Abstract
The School of Institute of Information and Computer Studies is facing a problem in the submission of the documents every end of the academic year which are requirements of the Director of the IICS before signing the clearance of its faculty members. In order to fast-track the submission of the documents, an alternative solution to solve the current problem was developed, to be known as the “e-Document Archiving System with SMS Support”. Descriptive research design was used to determine whether the objectives of the study were achieved while Developmental research design was used for the developed of the software. The architectural design used in this system was n-tier architecture. Since the developed system will be deployed into local area network connecting office the IICS building, the concerned faculty where can upload and archived documents electronically. The Director could simple download and print documents in real time. A Short Message Service (SMS) Support, was also be used, as additional feature which would play a vital role as a communicating tool, that enables to send notification to concerned faculty members particularly, which required documents and deadline of submission. Based on the result and findings, uploading and downloading of required documents were accessible in real time. The usability of the feature of the developed system was operational and accessible with effectiveness and efficiency, and the performance was appropriate for the need of the users.
Highlights
Today the Institute of Information and Computer Studies produced and used large number of documents in several types
One of the practical and important used of computer in school is electronic archiving system to improve the management of documents submitted to the head of the academic unit
Descriptive research applied because it described the functionality of the study which will be evaluate based on its components and criteria in terms of Accuracy, Reliability, usability, efficiency and user friendliness
Summary
Today the Institute of Information and Computer Studies produced and used large number of documents in several types. Producing, sharing, copying and archiving documents are important issue. Most of the institutions and universities handle this task manually or semi-automated. It is face with many problems in practice since there is not an affective document management system. One of the practical and important used of computer in school is electronic archiving system to improve the management of documents submitted to the head of the academic unit. The Institute of Information and Computer Studies (IICS) is using manual-based in submission and archiving all required documents. Every The IICS faculty submit the required documents before and after the deadline and delay of submission occurs
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