Records Management Research Articles

Impact of early access to land record information through digitization: Evidence from Alternate Dispute Resolution Data in Punjab, Pakistan

We leverage novel data extracted from weekly updated registers of Alternate Dispute Resolution (ADR) centres to examine the impact of early access to land record information through digitization on dispute resolution outcomes in the Punjab province of Pakistan. Employing a quasi-experimental design, we estimate the causal effect of early access to Punjab Land Record Management Information System (PLRMIS) on the registration and resolution process of land-related disputes. Our results reveal that ADR centres in districts with early treatment experience an average increase of approximately 50 cases compared to those in districts with late treatment. By utilizing generalized multi-level mixed effect and two-stage least square models, we find that early implementation of PLRMIS significantly increases successful mediation outcomes by 126 cases in the treatment region with no effect on mediation failure cases. These findings provide compelling evidence for the pivotal role of PLRMIS in facilitating effective alternate dispute resolution, indicating increased public utilization of the system. Our results underscore the effectiveness of digitization and e-governance systems in improving land administration, reducing information asymmetry, and expediting the dispute resolution process.

POLICE RECORD MANAGEMENT: IDENTIFICATION OF THE PROBLEMS ENCOUNTERED BY POLICE PERSONNEL IN THE FIRST CONGRESSIONAL DISTRICT OF ZAMBOANGA DEL NORTE

This paper primarily sought to determine the extent of effectiveness of police records management in the first congressional district of Zamboanga del Norte. This study employed a quantitative method which included descriptive-survey and descriptive-correlational. There were thirty (30) respondents in the study. Frequency count and per cent, weighted mean, Mann-Whitney U Test, Kruskal-Wallis H Test, and Spearman rank-order correlation were the statistical tools used in the study. The study revealed that the level of respondents' perception level on the attributes of records management, specifically in records creation, records retention and disposition, records storage and maintenance, records access and retrieval, and appropriate use of technology and records management programs is “very much effective" rating. However, the level of respondents' perception level on archival records is "much effective." Moreover, the problems encountered by police personnel in managing police records are not serious and the extent of the factors precipitating the police personnel problems encountered in managing police records is to the least extent. Furthermore, there was no relationship between police record management attributes and record management problems. It signifies that the police records officers' highly effective management of police records had nothing to do with their less severe management issues. In other words, police officers who claimed to be highly competent at handling police records did not necessarily have major issues doing so. Keywords: Police personnel records management, recordkeeping

Clinical Information System Using Extreme Programming Method

Clinic is a health service facility that organizes individual health services and provides basic and/or specialist medical services. If the clinic does not use a computerized system, it will hamper the patient handling process. Obstacles were found at the Rantauprapat Internal Clinic Clinic, including patient registration which was still done manually with patients having to fill out paper forms directly to the clinic, not having a queuing system for treatment, medical record management which was still manual by handwriting. This can take a lot of time in the data search process. The purpose of this application is to facilitate daily operational activities in clinics that run quickly and precisely, as well as medical data management to be more accurate (minimizing human error). The analysis method uses the Soft System Methodology (SSM), and the system development method uses Extreme Programming (XP). This website-based application uses the PHP programming language which is supported by the MySQL database. Based on blackbox testing, all features can run/100% valid. This information system helps the work process in the clinic to be faster, documenting structured medical records, reducing paper use, and facilitating activities in patient care.

GIS-Based Interactive Technology in Demographic Record Management and Mapping Towards Sustainable Community

Management of demographic records plays a vital role in understanding and planning for the needs of community living. However, managing conventional records requires more time, cost, and energy without accurate assurance. As there are raising concerns in assessing community information for charity purposes, safety coordination, and crime prevention, especially during emergencies; integrating demographic data with spatial information is becoming significantly important. This paper aims to establish an accessible and visible digital platform of demographic information for respective sectors, namely, the KRT, Qariah group, NGOs, and representatives of CSR projects. The objective is to digitize interactive demographic record management and mapping through GIS-based technology. This study adopts a Geographical Information System (GIS) to digitize information using web GIS integrating with the Unmanned Aerial Vehicle (UAV) technology for data acquisition in the community sampling areas; Puncak Iskandar. The proposed system which leverages the power of spatial analysis and visualization, utilizes GIS technology to store, analyse, and visualize demographic records in a geographical context. It incorporates various demographic data sources, such as census data, health records, and administrative data in managing more efficient and effective data with lower cost, energy, time, and resources. Furthermore, the GIS-based system enables the identification of spatial disparities, inequalities, and interventions in demographic characteristics. Therefore, the integration of this system into community demographic management has provided a powerful platform for accessing and coordinating population dynamics, problem-solving, and sustainable development. The implementation in Puncak Iskandar enhances the accessibility, and visualization of demographic data, enabling policy-makers, researchers, and planners to make informed decisions based on a geographical perspective. The findings demonstrate the reliability of GIS-based demographic record management in a community living towards supporting evidence-based planning, resource allocation, and policy formulation for a wide range of applications, including urban planning, public health, and social services towards a sustainable future.

A Case Study on Records Management Practices of the Open University of Sri Lanka

Records management plays a significant role in universities in effectively delivering programmes for the students, carrying out research activities, and performing all the administrative functions of the University while ensuring the quality of those services and operations. The study was carried out at the Open University of Sri Lanka with the main objective of evaluating the current records management practices adopted by the Open University of Sri Lanka and suggesting potential improvements needed for enhancing the effectiveness of records management practices. The study used the life cycle model in discussing records management procedures adopted by the Open University of Sri Lanka in its service delivery. The qualitative research method was used, taking both primary and secondary data. The primary data were mainly collected through observations and personnel experiences, and secondary data were obtained from internal university records. The study documented the records management practices followed by the Open University of Sri Lanka in compliance with the records life cycle theory. The study detailed the records numbering system adopted by the Open University of Sri Lanka which is an essential process to retrieve records effectively for different institutional purposes. Lack of awareness and proper raining on records management practices among staff members, lack of adequate resources to support records management practices, inadequate documentation and accessibility to documents on records management policies, regulations of the university, and absence of online centralized records management practices are the main challenges faced by the university in performing records management practices. Based on the challenges, the study suggested several improvements needed to be initiated at the university level to ensure an effective records management process.

Record Management Practices and the Performance of Produce Dealers in Lira City

Purpose: The study aimed to determine the effect of record management practices on the performance of produce dealers in lira city, Uganda. Specifically, the examined record filling, record retention and record retrieval on performance of produce dealers.
 Methodology: The study adopted a cross-sectional study design, which employed a mixed methods approach of both quantitative and qualitative methods. The study population consisted of 195 respondents, which comprised of produce dealers in Lira City. Both the Simple random sampling technique and purposive sampling technique were used to select a sample of 103 participants. The researcher adopted Self-Administered Questionnaires to collect quantitative data and an interview guide to collect qualitative data. Both descriptive statistics (mean, and standard deviation), and inferential statistics (correlation and regression) were used to analyse numerical data. Content analysis was used to analyse qualitative data.
 Findings: The findings revealed a statistically significant positive relationship between record filling, record retrieval and performance while insignificant relationship was realised between record retention and performance. Further, it was revealed that record filling and record retrieval yields a significant effect on performance while record retention yields insignificant effect on performance.
 Unique contribution to theory, policy and practice: The study concluded that record management significantly affects performance of produce dealers in Lira City. It is encouraged that, for good performance of produce dealers, the authorities of Lira City should enhance that capacity of business people in record management by training them in record management. This study is very instrumental in unveiling the pertaining issues in the field of produce dealers, which has become a very lucrative business in Uganda in terms of how record keeping is a central aspect in their day-to-day operations.

What’s Missing Matters: Examining Missing Data Problems in Sexual Assault Kit Data

ABSTRACT Hundreds of thousands of sexual assault kits (SAKs) remain unsubmitted nationwide despite their potential usefulness in the successful prosecution of alleged perpetrators. Literature explores the probative value of SAK evidence in sexual assault cases. SAK evidence is processed along a three-link criminal justice chain of custody involving (1) health-care professionals who enter data into a forensic medical report (FMR) and then transfer both to (2) law enforcement and finally to (3) crime laboratories. FMRs are transferred along one or more record management systems (RMS) and may or may not be updated by receiving agencies as new evidence is collected. Consequently, researchers who have examined SAK data nationwide have consistently encountered problems with extensive missing, unreliable, and inconsistent data entry associated with varying survivor, assault, and case characteristics. The current study examines the relationship between missing data on these characteristics and SAK submission status among 371 unsubmitted and 371 submitted SAKs in Los Angeles (1982–2010) to examine these “missingness” problems. Results reveal a significant relationship between missing SAK data and kit submission status. We argue that the “missingness matters” as it may hinder effective case processing, the capacity of scholars to conduct rigorous/valid research, and most importantly, disadvantage just outcomes for survivors.

Secure And Efficient Access Control Over Blockchain PHR Cloud Storage System

A novel architecture of blockchain-based secured electronic health record (EHR) management system is presented in this paper. Electronic health data record-keeping in cloud-based storage systems always pose a threat to information security. Intruders can delete EHR of patients, giving benefits to insurance companies or hiding medical malpractices. A secured EHR management system is required that would essentially solve such issues. The blockchain is an emerging technology that can be adapted to develop a secured and an efficient data management system. Storing and sharing health records through electronic systems pose security risks. However, establishing a new blockchain based system replacing the existing system is expensive. In our proposed architecture, we introduced an integration mechanism, named as the blockchain handshaker, between the existing cloud based EHR management system and public blockchain network to develop a secured health record management system. A blockchain-based protocol that secures health records, addressing all of the main security and complementary properties defined in current regulations. A prototype to provide evidence on the feasibility of the proposed concept is presented in this paper. The performance assessments demonstrate the efficiency of our proposed solution in terms of computation, communication, and storage.

TATA KELOLA REKAM MEDIS BERBASIS ELEKTRONIK DALAM MONITORING PASIEN HEMODIALISA DI RSUD AL-IHSAN

This study aims to analyze the implementation of electronic-based medical record management using the waterfall method in monitoring hemodialysis patients at AL-IHSAN Hospital. The results of our research show that there are still manual hemodialysis patient services, namely dialysis scheduling services for hemodialysis patients, that have previously been scheduled by specialist doctors. What is currently being done is that management is still manual, so it requires time and accuracy to schedule when patients will be scheduled for dialysis. The research method that we use in our current scientific work is qualitative with a descriptive approach using the waterfall software design process. Then distributing questionnaires and interviews. This approach allows stakeholders to clearly understand system requirements and execute each development phase sequentially. Electronic-based medical record management results in increased efficiency in the process of monitoring hemodialysis patients, especially routine scheduling of patients who are already integrated with the system. Information that is well documented and available centrally reduces the need to search physical records or fill out forms manually. This saves medical staff time and effort, allowing them to focus on patient care.

TATA KELOLA REKAM MEDIS BERBASIS TEKNOLOGI INFORMASI UNTUK LAPORAN INDEKS PENYAKIT POLI JANTUNG DI RSUD AL - IHSAN

At this time, technology is generally used to help the completion of work to be easier, faster and more accurate. One of the uses of technology in medical record management is an important part of success in implementing good corporate governance which aims to ensure that health service organizations are responsible for continuously improving the quality of their services and guaranteeing the provision of services with high standards by creating an environment where excellent service. Utilization of visual basic information technology in medical management which is intended to facilitate officers in the process of collecting data related to heart disease up to the process of analyzing and reporting. The research method used is a quantitative method with a descriptive approach. With data collection techniques in the form of observation, interviews and literature and using the waterfall system development method. The purpose of this study is that with this disease index data system, it is hoped that it will make it easier to make reports and can speed up the process of making disease index reports every month for reporting to the hospital management department.

TATA KELOLA REKAM MEDIS ELEKTRONIK BERBASIS TEKNOLOGI INFORMASI DALAM PELAPORAN PASIEN IGD DENGAN METODE AGILE

This system functions to record daily, monthly, and yearly censuses without changing the performance of the computer used because the data is stored using cloud storage. The purpose of this study was to determine the governance of information technology-based electronic medical records in reporting emergency department patients using the Agile method. The recording of daily, monthly, and yearly censuses in the emergency room at Hermina Arcamanik Hospital in Bandung is not optimal due to frequent problems with the local area network (LAN); computers often hang or freeze, and the system has not been updated. Currently, the recording of daily, monthly, and yearly sensors still uses the Visual Basic program, which has the concern that it requires a very large amount of memory during the installation process. Management of information technology-based electronic medical records in reporting emergency department patients using agile methods The agile method used in the development of this program is feature-driven development (FDD). The system that has been made is tested using the black-box testing method. This program only focuses on completing a certain program and produces medical record management for reporting emergency department patients based on information technology in order to speed up the work process and minimize the occurrence of device errors.

TATA KELOLA REKAM MEDIS BERBASIS TEKNOLOGI INFORMASI DALAM PENANGANAN KERAHASIAAN DAN KEAMANAN DATA PASIEN DENGAN METODE KRIPTOGRAFI

Confidentiality and security of patient data in hospitals is very important and data protection is mandatory. In this study, a problem was found, namely that there was no guarantee of protecting the security and confidentiality of patient data which allowed the data to leak. This study aims to design an information technology-based medical record governance system to maintain the confidentiality and security of patient data. The research technique uses a qualitative methodology with a descriptive approach and collects data through observation, interviews and literature studies. While the waterfall method is used to develop the system through the stages of needs analysis, design, implementation and testing. The system design was carried out using Microsoft Visual Studio 2010 which was implemented using the AES (Advanced Encryption Standard) Rijndael cryptography algorithm. The results of the research that has been done are obtained that the existence of information technology-based medical record governance in handling the confidentiality and security of patient data using AES cryptography can increase the confidentiality and security of patient data in medical record management.

Patient Adherence Following Knee Surgery: Evidence-Based Practices to Equip Patients for Success.

Patient adherence with postoperative wound care, activity restrictions, rehabilitation, medication, and follow-up protocols is paramount to achieving optimal outcomes following knee surgery. However, the ability to adhere to prescribed postoperative protocols is dependent on multiple factors both in and out of the patient's control. The goals of this review article are (1) to outline key factors contributing to patient nonadherence with treatment protocols following knee surgery and (2) to synthesize current management strategies and tools for optimizing patient adherence in order to facilitate efficient and effective implementation by orthopaedic health care teams. Patient adherence is commonly impacted by both modifiable and nonmodifiable factors, including health literacy, social determinants of health, patient fear/stigma associated with nonadherence, surgical indication (elective vs. traumatic), and distrust of physicians or the health care system. In addition, health care team factors, such as poor communication strategies or failure to follow internal protocols, and health system factors, such as prior authorization delays, staffing shortages, or complex record management systems, impact patient's ability to be adherent. Because the majority of factors found to impact patient adherence are nonmodifiable, it is paramount that health care teams adjust to better equip patients for success. For health care teams to successfully optimize patient adherence, focus should be paid to education strategies, individualized protocols that consider patient enablers and barriers to adherence, and consistent communication methodologies for both team and patient-facing communication.

Smart - Contract Privacy Preservation Mechanism

Sensitive records stored in the cloud such as healthcare records, private conversation and credit card information are targets of hackers and privacy abuse. Current information and record management systems have difficulties achieving privacy protection of such sensitive records in a secure, transparent, decentralized and trustless environment. The Blockchain technology is a nascent and a promising technology that facilitates data sharing and access in a secure, decentralized and trustless environment. The technology enables the use of smart contracts that can be leveraged to complement existing traditional systems to achieve security objectives that were never possible before. In this paper, we propose a framework based on Blockchain technology to enable privacy-preservation in a secured, decentralized, transparent and trustless environment. We name our framework SmartCoAuth. It is based on Ethereum Smart Contract functions as the secure, decentralized, transparent authentication and authorization mechanism in the framework. It also enables tamper-proof auditing of access to the protected records. We analysed how SmartCoAuth could be integrated into a cloud application to provide reliable privacy-preservation among stakeholders of healthcare records stored in the cloud. The proposed framework provides a satisfactory level of data utility and privacy preservation.

Selection of essential records from a repository program to inform future generations: insights from a study for the Konrad repository

Abstract. During the NEA initiative Preservation of Records, Knowledge and Memories (RK&M) Across Generations, a systemic approach was developed to establish a diverse RK&M preservation strategy that integrates multiple and complementary methods with varying characteristics (NEA, 2019a). One of these methods concerns the preservation of a so-called Set of Essential Records (SER) (NEA, 2019b). The SER is proposed as a collection of the most important records for waste disposal selected for permanent preservation during the repository lifetime. The goals are (i) to provide members of future generations, primarily professionals, with knowledge of radioactive waste management (RWM), the contextual information that helps them to understand the repository system and its implementation process on a deeper technological and societal level, and (ii) to reduce the number of records deemed for preservation to a manageable set and thereby rationalize required resources. On a generic abstract basis, a procedure for how to identify and select the essential records from the vast number of records produced during a repository program has been proposed (NEA, 2019b). However, the actual approach for how to implement the SER has not yet been defined. The current project tests how this abstract procedure can be implemented by applying it to the records of a “real” repository (currently under construction), i.e., the Konrad mine for the disposal of low- and intermediate-level radioactive waste in Germany, anchoring it in an existing research and technical context. This helps to check which tools can contribute to the procedure and to evaluate how far the process can be automatized. Special challenges arise from the fact that the license application for construction and operation of the repository was submitted in 1989, and many key records are already more than 30 years old. During the course of this study, 77 016 records, including 4866 full reports, were accessible in the Konrad record management system. Different approaches and tools have been applied to test an efficient record-selection procedure, which reduced the SER to about 150 records. The applied methods and current status of the study will be presented.

Electronic Health Record Management System using RFID: Improving Efficiency and Accuracy in Healthcare

This research presents the development and implementation of an Electronic Health Record Management System (EHRMS) using Radio Frequency Identification (RFID) technology. The study discusses the limitations of traditional paper-based health record systems and highlights the benefits of integrating RFID technology in healthcare settings. The EHRMS streamlines patient identification and data capture processes, enhances data accuracy, and improves overall healthcare delivery. Real-time synchronization ensures up-to-date and easily accessible patient records, empowering healthcare providers to make informed decisions and provide timely interventions. The paper concludes with the potential impact of the RFID-based EHRMS in transforming healthcare record management and improving patient outcomes.

Blockchain-based Electronic Health Record Management System

The Blockchain-based Electronic Health Record (B-EHR) system represents a significant advancement in healthcare data management. Concerns over data confidentiality and security have become increasingly critical in the healthcare sector, given the need for immediate data accessibility. Traditional centralized systems face accessibility issues, necessitating a transformative solution, and blockchain technology emerges as a promising candidate. This research introduces a patient-controlled, blockchain-based system that efficiently manages and safeguards individuals' health-related data. By harnessing the Ethereum network and utilizing tools such as Ganache, Solidity, and web3.js, this system takes a systematic approach to overcome the limitations of centralized systems. Smart contracts, the basis of blockchain technology, serve as the backbone for storing and processing patients' data in a decentralized manner. Transactions are conducted securely through these smart contracts, ensuring patient privacy and data security. Notably, any modifications to transactions can be verified and propagated across the entire distributed network, enhancing data integrity. Complementing this system is a cryptocurrency wallet like MetaMask, providing a centrally controlled repository where records can be swiftly accessed and secured by authorized individuals, including doctors and patients. This integration significantly improves data accessibility and security within the healthcare domain. Ultimately, this research aims to leverage blockchain technology for simultaneous data retrieval, enhancing efficiency, credibility, and accessibility. It offers a robust framework for securely storing data with tailored access permissions and facilitates the safe transfer of patient medical records. In essence, it introduces a swift and secure health record system and an innovative protocol, promoting greater transparency and ownership of sensitive data in the healthcare sector through blockchain integration.

Activating Personal Counter-Archives: The Case of the Amir Hassanpour Fonds

ABSTRACT In this article, through a historical and theoretical reflection on the Amir Hassanpour Fonds, held at the University of Toronto, the author investigates the role of personal and community archives in counter-archiving in the Middle East, especially in Iran. He expands on his experience working on appraising, describing, and arranging the Amir Hassanpour Fonds at the University of Toronto Archives and Records Management Services (UTARMS) to argue that archiving a diasporic and revolutionary counter-archive calls for more than a procedural and habitual institutional practice. To activate such a counter-archive, there should be, first, close attention paid to the memory institutions against which the counter-archive has been developed. Such close attention calls for an investigation into the larger political structures in which the memory institutions are embedded. Second, the counter-archive should be understood in the broader modes and methods of cultural and memory resistance in that specific political structure, engaging analytically and theoretically with the creator's counter-archiving praxis, in this case Amir Hassanpour's Marxist internationalist revolutionary approach. The article ends with a brief discussion of the various ways UTARMS attempted to enliven this specific fonds.

Effects of Electronic Records Management Best Practices and Records Professionals in Malaysia

Records management operation is vital as it can protect the organization and also helps in achieving its goal. Proper record keeping is critical to ensuring the administration's successful and productive record management. A wide range of records management difficulties and problems in dealing with electronic records, requires a qualified records manager in an organization to implement records management best practices, including how records are kept and maintained. This paper suggests a qualitative study on records managers to find a solution to the problems mentioned. The findings can benefit organizations dealing with electronic records, thus contributing to the body of knowledge.

인공지능 통제수단으로서 주요국 규제 입법의 동향과 시사점

Major countries have establsihed the legislative regulatations to control the risks of AI. Starting from concretizing the risks associated with AI, various control measure are applied to AI with higher risks. For businesses involved in the development, application, deployment, use of AI, the main focus of the control measures is on the data management, quality control of AI systems and services, risk management, record management, personal information protection. For users of high-risk AI systems, the focus is on ensuring the right to request explanations and receive appropriate compensation for damages. These measures are being put in place to overcome the issues that traditional regulatory systems were unable to address due to AI's autonomy, unpredictability, and uncertainty. In contrast, South Korea seems to be more concerned with the legal framework for industrial promotion and technological development, and for securing national competitiveness, rather than risk control. The rapid development of AI technology, especially with the emergence of generative AI such as ChatGPT, is leading to abrupt and significant changes. Therefore, the possibility of AI risks appearing in an increasingly uncertain and unpredictable state is high. In such a situation, maximizing the utility of AI technology and minimizing its risks to enjoy its benefits is an important task for our society. This paper has reviewed and comparatively analyzed how major countries control the risks of AI. By identifying the legislative trends in major countries, By identifying the legislative trends in major countries, we have drawn insights and proposed appropriate design directions and control measures for the introduction of AI regulations in South Korea.