One of the last steps of evidence-based design (EBD) is disseminating the new knowledge via numerous outlets and in-service presentations. Such presentations take place in hospitals, design firms, through posters or podium presentations at national conferences, and in articles in professional journals such as HERD. In this article we describe the methodology of writing for publication in a peer-reviewed, scholarly journal (for example, a submittal to HERD). We seek to assist aspiring and beginning authors in successfully disseminating their experience and knowledge through case studies of their projects, results of evidence-based design projects, and actual research projects with findings that help others to design better healthcare facilities. Although this article is not primarily directed at seasoned academic scholars or researchers in practice who have experience in writing scholarly pieces, some aspects of this article may remind such scholars of common problems that often delay publication. As such we intend to help you learn the process of systematically recording your thoughts, summarizing your projects, and disseminating the knowledge that you hold to others in the healthcare design field who can benefit from what you know and have experienced.To ensure a shared understanding, a few writing and editing terms need to be defined. The term manuscript refers to a paper that is not yet published; whereas an article denotes an already accepted or published paper. Peer review refers to a process of sending a manuscript out to three or four peers to read the manuscript and provide feedback to the author(s) for improvement and a recommendation of reject, revise, or accept to the editor. The author must address each peer reviewer's comment, making the recommended changes in the paper or providing rationale as to why they are not. Author queries, or AQs, are questions that the final copy editor needs the author to address before publication. Additional terms will be defined in the text of this article as appropriate.The Writing ProcessNone of us has time to write! Potential authors commonly cite lack of time as the primary reason they do not share their knowledge and expertise by writing articles for publication. Others say I have nothing to write about, and yet most of us have important stories to tell about our projects, our inter-professional relationships and planning projects, and the post-occupancy experiences of patients and healthcare providers in the built environment. Some potential authors might indicate that they don't know where to begin in writing an article or that they feel that they lack the skills for writing, including researching and reviewing the literature, or even the publishing process. Many cite fear of rejection as the reason for not even attempting to write an article.None of us has time to write an article, if by that we mean the time to sit down and get it all done in one sitting, or the ability to set aside several hours or days to accomplish the task. We hope this methodology article will provide the reader with some helpful tips to write articles in short sections that later can be pieced together into a complete article for consideration for publication.Basic FormatScholarly journals such as HERD use a peer-refereed process for reviewing all submitted manuscripts, and the panel of reviewers might reject one's work. Carefully and assiduously following the author guidelines for a journal, however, is the best way to ensure the greatest likelihood of a manuscript's acceptance. Editors often reject articles before they even get to the peer-review process because the author ignored the formatting guidelines which the journal publishes on its website. All journal editors take author guidelines seriously, and you must carefully adhere to the preferred style of referencing citations; creating separate files for tables, figures, and illustrations; page limits; and word counts. …
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