Perpetual Access Research Articles

JSTOR E-Book EBA

JSTOR’s Evidence-Based Acquisition (EBA) model is a cost-effective means of providing access to a substantial backlist of academic e-books. Libraries pay a participation fee that gives their users unlimited access to a multidisciplinary collection of thousands of e-books for a 1-year term. Near the end of each subscription year, librarians select titles for perpetual access, with 75% of their participation fees available to fund the acquisition of those books.

Exact Editions (Institutional)

Exact Editions provides access through a subscription to magazine collections and a small collection of books. The collection is focused, with more than 200 magazines and close to 500 books. Perpetual access is provided for many magazine titles. The price to subscribe varies per title and collection but is clearly listed for individuals, while institutions subscribe based on number of users or full-time enrollment (FTE), dependent on institution type. The interface could use improvement in its limiters in comparison to other academic databases. But individual item displays surpass similar products by providing a flipbook view and multiple views, including a table of content; regular, zoom, and tile views; and an explorer map containing subtopics within your main search. Exact Editions is best suited for institutions or individuals searching for latest information in their field or general interest. Exact Editions also benefits academics, the public, and government entities by providing latest content on various subjects.

Integrating preservation into librarian workflows

The core mission of libraries is to ensure perpetual access to the record of knowledge. As a review of the NASIG webinar (formerly North American Serials Interest Group), ‘Integrating Preservation into Librarian Workflows’, by Jill Emery and Sunshine Carter, this article examines working models constructed to sustain perpetual access for their institutional communities. In reflecting on these data-intensive practices, both presenters now recognize that previously impactful collection development business decisions were being made in the dark. Reviewing the webinar also reveals that this issue of preservation access has two critically distinct aspects, which should not be conflated as interchangeable. One is concerned with long-term preservation and the other addresses a library’s ability to provide post-cancellation access to its user community, given budgetary or physical space constraints. The following is an analysis of how effective the processes explored in the webinar are in addressing both post-cancellation access and long-term perpetual access goals. Based on a 2018 NASIG survey, results indicated that many organizations in scholarly communications lacked preservation policies. In June 2022, as a result of the survey, NASIG released the model digital preservation policy as a template to guide consequential and explicit decision-making by addressing issues including scope, roles, responsibilities, tools and techniques. These policy issues are important for librarians to understand before negotiating content licenses, in sustaining long-term discovery and access, and when developing collaborative access frameworks to address collection development and maintenance challenges.

Inclusive Access: A Multi-institutional Study of Academic Outcomes from A Statewide Community College Automatic Billing eTextbook Pilot

ABSTRACT In response to the high cost of textbooks and other course materials, Inclusive Access automatic billing programs allow the cost of a discounted eTextbook and/or courseware to be automatically added to a student’s tuition bill at the time of course registration. Touted for their ability to lower costs and provide students with access to materials on or before the first day of class, these automatic billing programs have become increasingly prolific across the higher education landscape. At the same time, research into many aspects of the program’s impact and efficacy remains lacking. This study examined academic outcomes from an Inclusive Access pilot launched fall 2019 by Tennessee’s largest system of public higher education. Results from across 13 community colleges and 141 courses spanning 41 course areas indicated no significant differences in either overall or population-specific academic outcomes between the Inclusive Access pilot semester and the two prior falls in which the courses were taught. The findings demonstrate that benefits accrued from relative cost-savings and/or Day One Access were insufficient to produce significant improvements in academic outcomes, with no significant differences in outcomes evidenced for nonwhite, federal Pell grant award recipients, and/or non-traditional students over the age of 25. These results suggest that measures beyond cost-savings and Day One access, such as hidden costs, the need for perpetual access, and the repercussions to student debt from deferring college expenses, should also be considered when evaluating ways to provide students with affordable course materials that enable high-quality, equitable learning experiences.

Flipping Subscription and Access Fees to Perpetuity

Seeking to maximize budgetary efficiency and safeguard important resources from future budget reductions, the UConn Library collaborated with vendors to buy out its subscription and access fees, flipping the model from leased to perpetual access. Striving for sustainable stewardship of its collections, the Library achieved $125,000 in cost savings—equivalent to approximately 2.5% of its collections budget and 10% of its budget line items. This column explains how we did it.

Exploring Perpetual Access

ABSTRACT When libraries transitioned their collection development from primarily print to greater reliance on e-resources, acquisition methods also shifted from a sales contract to a licensing business model. This shift effected the long-held perception that academic libraries support education and research through the preservation and provision of the scholarly record in perpetuity. Libraries can encourage copyright holders to participate in digital preservation initiatives, but to date few initiatives have seen a large uptake. Open Access publishing further amplifies this vulnerable situation. At risk is the assurance that digital scholarly content in all formats remains available to future users. This review of the digital preservation landscape examines a variety of case studies that shed light on the impact e-resource licensing strategies have on safeguarding perpetual access; the use of the unique rights libraries have under copyright law to preserve intellectual property; and the technological access complexities of digital preservation. Recognizing that practical, economic, and culturally responsive initiatives are limited by a library’s local capacity, the need to preserve e-resources has energized an increasing number of collaborative solutions. Using the Institute of Museum and Library Services’ concept that local efforts help build a National Digital Platform, this scan of diverse initiatives explores the evolving framework emerging in support of ensuring future access to digital scholarship.

English

Electronic resources have become an important part of a library collection. The value and use of these resources have increased significantly, especially in the prevailing COVID-19pandemic period. The article discusses a study conducted to explore the status of e-resources in select university libraries of Haryana.This study is based on primary data collected using a self-designed questionnaire from three well-established, multi-disciplinary state universities of Haryana, namely Kurukshetra University (KUK), Maharshi Dayanand University (MDU), and Chaudhary Devi Lal University (CDLU).The study did find Vivekananda Library of MDU to be equipped with maximum hardware infrastructural facilities as compared to other two university libraries. All the three university libraries are automated and using LIBSYS software. E-ShodhSindhu is subscribed by all the university libraries. Libraries of KUK and MDU provide links of open access databases such as Directory of Open Access Repositories (DOAR), Directory of Open Access Books (DOAB), Directory of Open Access Journals (DOAJ) and National Digital Library of India (NDLI). MDU library and CDLU library are subscribing maximum e-book databases. E-journals are subscribed on perpetual access basis with archives by libraries of MDU and CDLU. The study further found that all university libraries take the feedback from their users regarding continuation or discontinuation of e-resources. Results of the study also reveal that only MDU library has permanent full-time librarian whereas other two university libraries are looked after by professor-in-charge of their universities, given the additional charge of librarian. The universities’ libraries of Haryana need to subscribe more e-resources and appoint full-time librarian so as to better serve their users in the post COVID-19, new normal situation.

Perceived knowledge of contract terms in library license agreements: A study of academic libraries in Hong Kong

In license agreements, library-related terms such as the provision of perpetual access, the definition of authorized users and permitted uses are things librarians commonly look at. Yet, do librarians know what other legal obligations they are actually signing up for? Many clauses may seem standard components to a business contract, but are devils in the details? To understand how librarians review license agreements and to identify knowledge gaps on non-library-specific contract terms in librarians' mental process, a survey was conducted with personnel in academic libraries in Hong Kong who had job responsibilities in licensing. The findings revealed that participants generally do not have an adequate understanding of the contract terms concerned. All institutions do not have regular access to legal advice. All participants did not have training in contracts or licensing. Based on this result, the author advocates more attention and training to be placed in business law, contract formation and licensing. Alternatively, established regular access to legal services would be essential to avoid potential disputes or liabilities.

Bloomsbury Medieval Studies

Bloomsbury Medieval Studies (BMS) is a good interdisciplinary resource that provides access to all of Bloomsbury Publishing’s offerings on Medieval Studies in one place. One strength of this product is the global view of the medieval period it takes, as opposed to the Eurocentric view of most of the other products currently on the market. The pricing is based on tiers and quite reasonable. The license terms and conditions are mainly in line with industry standards, although there are a few you will want to look at for possible negotiation. The user interface is clear and easy to use. This is a new product that currently has an update schedule of every six months. This makes the perpetual access model of dubious value, but an annual subscription could easily be worth the cost.

An EBA Plan for Primary Source Content: A New Model for Access and Ownership

ABSTRACT In 2018, the University of Arizona Libraries entered into a 5-year evidence-based acquisition agreement with ProQuest to provide access to over 250 primary source collections; otherwise fiscally prohibitive to acquire. The model ensures perpetual access to collections selected by the Libraries that meet the teaching and research needs of our faculty and students while providing our constituencies with broad access to primary source collections. This article covers the implementation and assessment of this model compared with other EBA and PDA models and new learnings with this particular EBA model.

Choice of device to view video lectures: an analysis of two independent cohorts of first-year university students

Video lectures and mobile learning devices have become prominent, but little is known about device choices for watching video lectures. The setting for this study, a university that provided perpetual access to personal computers and free tablet devices to all first-year students, provided a unique opportunity to study device choice in a setting where both tablets and personal computers were perpetually available. Weekly video lectures on a first-year module were made from October to April in two independent cohorts of students. YouTube analytics were used to record data on device usage for video lecture views. Tablets were initially used for almost 70% of views. However, tablet usage declined throughout the academic year, and tablets were overtaken by personal computers as the preferred device in the second half of the academic year. Findings suggest that an initial preference for using tablets to view video lectures lasts only a few months.

Subscription, Access and Licensing Issues of E-resources

E-resources are the heart of any academic institutes, colleges and universities to support teaching learning and research activities. The study deals with the procedure for subscription of e-resources including e-databases and software services (grammarly and turnitin) to provide easy access to the users. The study critically analyzes some issues and challenges like systematic download vs discontinuation of access, subscription charges vs utilization of e-resources, metadata management and integration with existing library catalogue etc. faced by the staff for managing the e-resources. Licensing issues, perpetual access and discontinuity of access due to non-subscription, engulfing small publishers by big one are concerns for librarians.

History of Feminism from Routledge Historical Resources

History of Feminism (HoF) was released in 2016 as the first resource in the Routledge Historical Resources series. The stated purpose of HoF is to present “the fascinating subject of feminism over the long nineteenth century (1776‐1928).” HoF brings together a wide range of primary and secondary resources, “including full books, selected chapters, and journal articles, as well as new thematic essays, and subject introductions on its structural themes.” The resource is available as a perpetual access, one-time purchase. Resources within History of Feminism will not be updated, though technical upgrades are a possibility. The complex materials HoF provides and its browsability and keyword searching make this a useful resource for advanced undergraduate students, scholars, and researchers. HoF will be most valuable for institutions that are not invested heavily in the Taylor & Francis monographs included in HoF.

An Ongoing Treasure Hunt: One Library’s Practical Experiences Documenting Post-Cancellation Perpetual Access

ABSTRACTAlbertsons Library embarked on a practical effort this past year to document post-cancellation perpetual access for those electronic journal titles that had been or were part of large package purchases. Documenting entitled content was challenging and hampered by limits to accounting records maintained at the library and university; a change in the library’s integrated library system (ILS); limited or incomplete access to third-party subscription agent order and payment records; and changes or the demise of consortia. Decisions were made to work with the known more recent electronic journal content purchased, and to work backwards from there. Procedures for creating standardized perpetual access documentation by title was devised for use in the ILS cataloging module as well as the library’s electronic resource management system. By creating a method for documenting perpetual access, institutions are able to support claims for access purchased by the library, even as content shifts from one publisher to another.

Digital Preservation Task Force Update

ABSTRACTShannon Regan Keller, Wendy Robertson, and Kim Steinle presented a session entitled “Digital Task Force Update” at the NASIG 33rd Annual Conference in Atlanta, Georgia, on June 9, 2018. The goal of the session was to provide an update on the work of the Task Force, consider its future plans and needs, and discuss the climate of the digital preservation initiative in general. Digital preservation refers to the efforts to ensure perpetual access of all scholarly resources, regardless of changes in technology, shifts in ownership of the resource, and original publication format. Keller, Robertson, and Steinle described the work being done by the Task Force and at their specific institutions to help attendees learn more about digital preservation and assess the status of their resources.

Electronic Information Resource Optimisation in Academic Libraries: A Comparative Study on Licensing Provision of Commercial Publisher

<p>Electronic information resources are increasingly become an important component of the collection-building activities of libraries. This paper attempts to understand how far the licenses of commercial publishers support resource optimisation in general and what other important issues that are usually ignored by publishers, knowingly or unknowingly, but are essential for better resource optimisation. Five international publishers namely Elsevier, EBSCO, Sage, Springer, and Taylor & Francis were identified and analysed their agreements that are available in public domain with some model agreements like Liblicense model and model license developed by John Cox Associate. Study indicates that core part of the negotiations still remain price, IP access, display, ILL/document supply, etc. while important issues like perpetual access, archiving, self-archiving, copy of individual articles and share the same for non-commercial use by authorised users were minor issues of the contract. Furthermore, most of the obligations of the publishers that are identified as core issues in Liblicense model are also absent in commercial publishers’ license. A greater awareness of this to library managers is essential. They must be acquainted with the clause of the license agreement of commercial publishers and must negotiate to that extent so that the access should be uninterrupted.</p>

Oxford Scholarship Online

Reviewed by: Oxford Scholarship Online Stephen Henry Oxford Scholarship Online. [New York, New York]: Oxford University Press, (2008–). http://www.oxfordscholarship.com/ (Accessed 10 October 2017). [Requires a Web browser and an Internet connection. Subscription and perpetual access purchases are available] Oxford Scholarship Online (OSO) provides full-text access to "over 13,000 outstanding academic books from Oxford University Press" (http://oxfordscholarship.com/page/about-oso/about, accessed 4 October 2017). The books are organized into twenty categories, including music. Oxford updates the collection three times a year. Institutions may subscribe to all of OSO or to individual subject areas or they may make outright purchases of individual titles, complete subject modules, or updates within subject modules. Content Oxford Scholarship Online presents scholarly monographs only. Specifically excluded are Oxford publications meant for general audiences, books in the Handbooks series (which are included in a separate resource, Oxford Handbooks Online), tertiary reference sources (some of which are included in Oxford Music Online), and Richard Taruskin's The Oxford History of Western Music (an entity onto itself, available separately from Oxford at http://www.oxfordwesternmusic.com). In addition, OSO is not to be confused with Oxford Bibliographies Online, which features online bibliographies on various topics. Oxford Scholarship Online exists as a subset of Oxford's umbrella interface University Press Scholarship Online. Through University Press Scholarship Online, subscribers may add titles published by a growing number of "partner presses." Publishers with notable offerings in music include University of California Press (102 titles), University of Chicago Press (41 titles), University Press of Mississippi (38 titles), and Yale University Press (31 titles). University Press Scholarship Online and Oxford Scholarship Online users may elect to search within OSO, within any single partner press, or across all partner presses simultaneously. This review will focus on the content available through Oxford Scholarship Online, but comments on the interface and usability apply equally to University Press Scholar ship Online. There are currently 509 titles in OSO's music subject category. The OSO music component was released in 2008; most titles date from that time or later, although Oxford has added several pre-2008 titles over time with the earliest being Martin Williams's Jazz Changes (1993). While not every scholarly monograph on music released since 2008 is represented in the resource, I found few conspicuous absences. As a way of assessing whether Oxford had included the most important music titles, I looked for the presence of books that had won major awards from the American Musico logical Society (AMS), the Society for Ethnomusicology (SEM), and the Society for Music Theory (SMT) since 2008. All four of the Oxford publications that have won AMS's Otto Kinkeldey Award since 2008 are available in OSO. [End Page 480] In addition, Oxford has included Jane A. Bernstein's, 1998 work Music Printing in Renaissance Venice: The Scotto Press (1539–1572). Furthermore, two Oxford titles currently nominated for the 2017 Otto Kinkeldey Award—Kofi V. Agawu's The African Imagination in Music and Michael Marissen's Bach & God (both 2016)—are also included. Award winning Oxford books in the field of ethnomusicology are similarly well represented, albeit not comprehensively. Four of the five Oxford titles published since 2008 that have won the SEM's Alan Merriam Prize are in OSO, the exception being Carol Silverman's Romani Routes: Cultural Politics and Balkan Music in Diaspora (2012). I was unable to determine why Silverman's book had been excluded, but it is an obvious candidate for inclusion. Unfortunately, the field of music theory does not fare as well. The Society for Music Theory has awarded its Wallace Berry Award to four Oxford books since 2008 and only one of them is in OSO: Elizabeth Hellmuth Margulis's On Repeat: How Music Plays the Mind (2013). Absent from the collection are Giorgio Sanguinetti's The Art of Partimento: History, Theory, and Practice (2012); Janet Schmalfeldt's In the Process of Becoming: Analytic and Philosophical Perspectives on Form in Early Nineteenth-Century Music (2011); and Danuta Mirka's Metric Manipulations in Haydn and Mozart: Chamber Music for Strings, 1787–1791 (2009). It is not clear whether these titles have been excluded for content or for licensing...

Managing Perpetual Access

ABSTRACTLibraries are committed to long-term access to the scholarly record in published journals. The transition from print to online format has presented numerous challenges for libraries. While many publishers provide some form of post-cancellation or perpetual access to subscribed journals, libraries sometimes find it difficult to ensure that access is available to users. Language regarding perpetual access can be vague in the license agreements libraries sign with publishers. Even when perpetual access is available, libraries may lack the staff, tools, or workflows needed to review and confirm access. Examples of how libraries have addressed these challenges are provided.

The introduction of infinite durability to an information good and the decision to buy or rent: evidence from the film industry

ABSTRACTHome entertainment markets have seen dramatic declines in revenues over the last 10 years due to the digital revolution, making new adaptation strategies of crucial importance to maintaining existing profitability. Recently, the film industry has worked with related firms to develop a standardized ecosystem for the sale and access to digital versions of their films. This system, known as UltraViolet, embodies infinite durability; the perpetual access to a purchased film across computing platforms and time. The author makes use of exogenous variation in the implementation of this system to study the effect the introduction of this new feature has had on the decision to buy or rent. His findings show that the inclusion of infinite durability creates enough value to spur increased purchasing behavior. Also, the inclusion of infinite durability creates a high degree of substitutability amongst products that include it in purchase markets. Lastly, the author found evidence that the lack of inclusion of infinite durability will spur consumers to rent rather than buy.

Perpetual Access Information in Serials Holdings Records

Many librarians find it difficult to compile information about perpetual access to their e-journals because it may be scattered across numerous license agreements. Rather than creating and maintaining a database for perpetual access information that is separate from the order records and holdings information found in integrated library systems (ILS), the University of Memphis is using Innovative Interfaces’ Sierra ILS. By leveraging fixed and variable-length fields to record perpetual access information, we can perform queries and generate reports that are helpful in making collection development and preservation decisions.