Paper Invoices Research Articles

Research on Automatic Unattended Bill Collection, Paste and Verifiction Integrated Robot Equipment and Control Platform based on Deep Convolutional Neural Network

A new solution for fully automated and unmanned ticket pasting verification based on deep convolutional neural networks is designed to address the issues of low efficiency, error-proneness, and wastage of manpower in the supplier service hall. The technology makes full use of machine vision and image processing, AI precise positioning correction algorithm and other methods to build an automatic unattended bill collection, paste and verification platform. Through the technologies of high-speed identification of invoice information, 3D vision-guidance planning, control of the path of robotic arm , detection of invoice pasting and repeating based on ultrasonic sensors, and tidal temporary storage of paper invoices, and so on, the automatic high-speed identification and inspection of bills in the supplier service hall are realized, and the efficiency and accuracy of bill processing in the supplier hall are improved. Experiments show that this research method reinforces ability of identification calibration and order correlation, and improves the efficiency of Invoice filing.

Paper Invoice Dilemma and Electronic Invoice Solution

This paper will start from the definition and purpose of paper invoice, analyze the shortcomings and problems in the use of paper invoice, and introduce the definition, advantages and purpose of electronic invoice, in order to solve the dilemma faced by the use of paper invoice. As a traditional form of bill, paper invoice plays an important role in commercial transactions, but there are some problems in its use. First of all, paper invoices are prone to damage, loss or tampering, increasing the risk and uncertainty of transactions. Secondly, the preservation and management of paper invoices requires a lot of time, space and labor costs, which brings no small burden to enterprises. In addition, because the paper invoice cannot realize real-time information sharing and tracking, resulting in the information process is not smooth and inefficient. In order to solve these problems of paper invoice, electronic invoice came into being. Electronic invoice is a new form of bill based on electronic data exchange and digital signature technology. It has the following advantages: First, electronic invoice does not need paper carrier, reduces the cost of use and management, and is not easy to be damaged, lost or tampered with, improving the reliability and security of transactions. Secondly, electronic invoices can realize real-time information sharing and tracking, which improves the efficiency and convenience of transactions. In addition, the electronic invoice can also be seamlessly connected with the enterprise's financial management system, to achieve automated accounting processing, reducing manual operations and errors. In short, there are a series of shortcomings and problems in the use of paper invoices, such as easy loss, difficult management, not easy to share information and so on. As a solution, electronic invoice has been more and more widely used and promoted by virtue of its advantages of eliminating paper carrier, improving transaction security and reliability, and realizing real-time information sharing and tracking. In the future, with the continuous development and improvement of technology, electronic invoices will become the mainstream form of business transactions, and promote the process of paper invoices to electronic transformation.

Empowering Efficiency: A Web-Based Inventory and Sales Information System for Drinking Water Distributors through Rapid Application Development

Micro, Small, and Medium Enterprises (MSMEs) are vital for a country's economy, fostering job creation and economic growth. This research focuses on MSME water distribution agents engaged in selling and distributing various brands and types of bottled drinking water. With a customer base exceeding a thousand and an average of 30 daily transactions, these agents encounter specific challenges in inventory and sales reporting. Presently, MSMEs rely on traditional methods, using books to record stock and sales reports, manually calculating transactions with calculators, and preparing handwritten paper invoices. These practices often result in writing errors, inaccuracies in product information, and pricing inconsistencies. Furthermore, the manual nature of these processes consumes significant time and effort on a daily basis. This study highlights the applicability of the Rapid Application Development (RAD) system design method in creating an efficient and time-sensitive solution. By leveraging RAD, the system design was swiftly accomplished with a limited team. The traceability matrix test validates the successful alignment of the designed information system with the needs of MSME agents in the drinking water distribution sector. The findings of this study provide compelling evidence that the RAD system design approach significantly enhances inventory and sales management practices for MSMEs involved in drinking water distribution. By implementing the developed information system, MSME agents can streamline their operations, eliminate manual errors, and improve overall efficiency, thereby fostering their growth and success in the market.

The web-based Accounting Information System at KUD Giri Tani Bogor uses the Prototype Method

KUD Giri Tani Bogor is the largest dairy cooperative in Bogor. In carrying out financial records, it is done using Ms. Excel. The weakness of the financial recording process like this is when there are scattered paper invoices and late entries to Ms. Excel. If this happens, making financial statements are delayed and takes time in decision-making. Based on these problems, KUD Giri Tani needs system information to assist them in accelerating the financial recording process that is easily accessible and monitored by KUD management. SIGITA (Giri Tani Accounting Information System) is a business solution to overcome financial determination problems, such as generating profit and losses. SIGITA is a web-based information system that has several features, such as recording income from the sale of milk, dairy products, and animal feed, routine expenses, viewing and downloading income and expenditure data, see profit or loss, validating in each period, enter milk prices according to with milk quality, enter feedstock, view income, and expenditure journals. SIGITA was developed using the Prototype method. The design and writing of program code uses an OOP approach and uses CodeIgniter with a database using MySQL.

The Influence of E-Procurement on the Effectiveness of Micro-scale and Medium-sized Businesses in South Africa

Purpose: The goal of this survey was to look into how e-procurement affected the performance of small and medium-sized businesses in Cape Town, South Africa. 
 Methodology: The descriptive research approach was used. 3000 small and medium-sized businesses operating in Cape Town, South Africa, were the target population. 97 owners or managers of Small and Medium Sized Businesses made up the sample size. Owners and managers of Small and Medium Sized Businesses made up the observational unit. Using a stratified random selection approach, 97 respondents were chosen from the target demographic. 
 Findings: According to the study, e-tendering had no appreciable impact on the performance of small and medium enterprises in Cape Town, South Africa. However, the performance of small and medium enterprises in Cape Town is significantly impacted by e-sourcing. E-invoicing also has a big influence on Cape Town's small and medium enterprises' performance. Additionally, e-payment has a big impact on Cape Town, South Africa's Small and Medium Enterprises' performance. 
 Conclusion: E-tendering has a marginally beneficial impact on Cape Town SMEs' performance. However, the majority of SMEs do not have an online system for managing supplier contracts that simplifies the tendering procedure. 
 Recommendations: Small and medium-sized businesses should adopt and use e-tendering, according to the study's recommendations, to streamline the procurement process and reduce associated expenses. Additionally, small and medium-sized businesses should switch to electronic invoicing to save money on the costs of printing, storing, and shipping paper invoices. The report also suggests that all small and medium-sized businesses implement e-payment to boost productivity by increasing payment efficiency and lowering mistakes associated with cash transactions. Additionally, small and medium-sized businesses should use e-sourcing since it expands their access to a wide range of suppliers and speeds up the contract award process.

Digital Billing and AI-based Expense Tracking System

Abstract: Digital billing is the next big step towards sustainable devolvement and promotion of the idea of self-budgeting. As conventional printed paper invoices are prone to damage and being misplaced, an electronic solution would allow them to preserve and exchange invoices without manual intervention. This approach would ensure shorter payment delays, fewer errors and reduced printing costs. In this paper we present our idea of a unified web-based digital billing system for exchanging invoices between vendors and customers. Our application allows the users to manage all of their invoices at a single place and make use of our in-built machine learning model to predict trends in their sales and purchases

Establishing an electronic invoice management platform based on information system

In order to meet the needs of power supply enterprise marketing business to issue e-invoice, realize the online issuance and control of VAT e-invoice, a unified e-invoice management platform is established. Through the construction of e-invoice service application platform as a data transmission channel, and upgrading the VAT invoice system, the invoice data can be uploaded to the tax bureau system in real time, thus realizing the transformation of power supply enterprises from paper invoice to e-invoice. Electronic invoice is different from the previous paper invoice. It can transmit and save the contents of the invoice through digital media, which reduces the management cost of paper documents, facilitates the users to save and use the invoice, and improves the service level of power supply enterprises. The practice shows that the system runs reliably and achieves good application effect and economic benefit in 27 local power companies.

ClusTi: Clustering Method for Table Structure Recognition in Scanned Images

OCR (Optical Character Recognition) for scanned paper invoices is very challenging due to the variability of 19 invoice layouts, different information fields, large data tables, and low scanning quality. In this case, table structure recognition is a critical task in which all rows, columns, and cells must be accurately positioned and extracted. Existing methods such as DeepDeSRT only dealt with high-quality born-digital images (e.g., PDF) with low noise and apparent table structure. This paper proposes an efficient method called CluSTi (Clustering method for recognition of the Structure of Tables in invoice scanned Images). The contributions of CluSTi are three-fold. Firstly, it removes heavy noises in the table images using a clustering algorithm. Secondly, it extracts all text boxes using state-of-the-art text recognition. Thirdly, based on the horizontal and vertical clustering algorithm with optimized parameters, CluSTi groups the text boxes into their correct rows and columns, respectively. The method was evaluated on three datasets: i) 397 public scanned images; ii) 193 PDF document images from ICDAR 2013 competition dataset; and iii) 281 PDF document images from ICDAR 2019’s numeric tables. The evaluation results showed that CluSTi achieved an F1-score of 87.5%, 98.5%, and 94.5%, respectively. Our method also outperformed DeepDeSRT with an F1-score of 91.44% on only 34 images from the ICDAR 2013 competition dataset. To the best of our knowledge, CluSTi is the first method to tackle the table structure recognition problem on scanned images.

Supply Chain Management Supported by E-Invoicing

E-invoice refers to the usage of the internet system to provide different payment processes. The advantages of e-invoicing have been recognized by many organizations. Therefore, enterprises are trying to replace paper invoices with electronic documents. Automated business processes are the future of the modern economy, and implementation of e-invoicing into a supply chain management leads to broader automation projects (e.g., evaluated receipts, supply chain finance). In this paper, the authors explore differences between enterprises in European countries according to the usage of e-invoicing by the enterprises different by size (small, medium, and large). Data were collected from the Eurostat database regarding usage of e-invoicing by enterprises for the year 2018. Variables used in the analysis are (1) enterprises sending e-invoices suitable for automated processing, (2) enterprises sending e-invoices not suitable for automated processing, (3) enterprises sending paper invoices. First, collected data were analyzed using descriptive statistics. Second, cluster analysis was conducted to compare small, medium, and large enterprises regarding their behavior related to e-supply chain management using e-invoices.

PROCESS ANALYSIS OF IMPLEMENTING STRUCTURED ELECTRONIC INVOICE AT THE POZNAŃ CITY HALL AS AN EXAMPLE OF PROCESS ELECTRONISATION AT PUBLIC ADMINISTRATION UNITS

Provisions of Directive 2014/55/EU of the European Parliament and of the Council of 16 April 2014 on electronic invoicing in public procurement provide for an obligation for public procurement sector units to be able to receive structured electronic invoices. The article presents assumptions and results of studies carried out at the Poznań City Hall which consisted in a comparative process analysis of the current state (AS IS) of receiving traditional paper invoices and the postulated process (TO BE) of receiving structured electronic invoices.

THE INFLUENCE OF ELECTRONIC INVOICE ON TAX COLLECTION AND TAX REFORM IN CHINA

Popularization and application of electronic invoice are closely related to the development of global e-commerce and the advent of the digital economy era. The article explores the use of electronic invoice in European Union and China’s Taiwan region and China. The research perspectives of electronic invoices in China and other countries are diverse. These studies have certain forward-looking and systematic character, and put forward a lot of suggestions and measures for the application and management of electronic invoice. Most of the related research ignore the interdependence of the relevant theory and practical promotion of electronic invoice, and the impact of electronic invoices on tax collection and tax reform. The analysis of the influence of electronic invoices on tax collection demonstrated that electronic invoice helps to strengthen the taxation in the field of e-commerce; saving costs and boosting environmental protection; improves the efficiency of tax collection and management, and speeds up informatization of government management. Although the promotion and application of electronic invoice in China has achieved some success, there are still some problems, such as the lack of in-depth understanding of electronic invoice, there are problems of reimbursement in the process of printing of electronic invoice, there is a gap between the application of electronic invoice and the current management model of electronic invoice which is a copy of the traditional model of paper invoice. These questions are worth a further discussion and analysis Highlights 1. The promotion of electronic invoice is an important measure to implement “Internet plus Taxation” 2. Electronic invoice will lay a solid foundation for the China’s digital economy tax reform 3. In short term, the development of electronic invoice results in a double-track system which shows that China’s electronic invoice and paper invoices coexist 4. In the long run, the development of electronic invoice forced China’s tax reform and leads to the reconstruction of the current paper invoice system of China For citation Zhang Bin, Wang Shuhua. The Influence of Electronic Invoice on Tax Collection and Tax Reform in China. Journal of Tax Reform , 2017, vol. 3, no. 3, pp. 158–169. DOI: http://dx.doi.org/10.15826/jtr.2017.3.3.037 Article info Received October 20, 2017 ; accepted November 22, 2017

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Logistics lean integration strategies: case study of Samsung Electronics LCD inbound logistics

The electronics industry is a key industry in South Korea. To improve efficiency and maintain a competitive edge in fast-paced technological age it is critical to synchronize production supply with market demand. This paper focuses on the strategies which make the “just in time” production system within the electronic supply chain. The presented case study of Samsung Electronics Thin Film Transistor-Liquid Crystal Display (TFT-LCD) Inbound Logistics provides a solid example of process integration in the areas of: packaging, transportation and information sharing. The problems faced by Samsung Electronics in the early 2000’s were a direct result of an imbalance between increased traffic/demand and existing production capacity. The most detrimental of these problems caused delays in supply, shortage of space in the hub center and the bottlenecking of supply transportation. This paper demonstrates how Samsung Electronics reexamined and systematically streamlined their existing processes and how they successfully integrated “lean thinking” strategies to all areas of TFT-LCD production. As a result of the integration of these strategies, Samsung Electronics began using a line-to-line packing system which focused on packing items in a group using a standardized, returnable packing system. Additionally, they opted to replace their paper invoice system for an improved transportation system through which a data could reflect flows of information and materials in real time. The integration of these strategies gave Samsung Electronics a new approach to TFT-LCD Inbound Logistics which allowed them to overcome their dilemmas and resulted in successful outcomes, decreased lead times, higher quality products and an reduction in total costs.

Logistics lean integration strategies: case study of Samsung Electronics LCD inbound logistics

The electronics industry is a key industry in South Korea. To improve efficiency and maintain a competitive edge in fast-paced technological age it is critical to synchronize production supply with market demand. This paper focuses on the strategies which make the “just in time” production system within the electronic supply chain. The presented case study of Samsung Electronics Thin Film Transistor-Liquid Crystal Display (TFT-LCD) Inbound Logistics provides a solid example of process integration in the areas of: packaging, transportation and information sharing. The problems faced by Samsung Electronics in the early 2000‘s were a direct result of an imbalance between increased traffic/demand and existing production capacity. The most detrimental of these problems caused delays in supply, shortage of space in the hub center and the bottlenecking of supply transportation. This paper demonstrates how Samsung Electronics reexamined and systematically streamlined their existing processes and how they successfully integrated “lean thinking” strategies to all areas of TFT-LCD production. As a result of the integration of these strategies, Samsung Electronics began using a line-to-line packing system which focused on packing items in a group using a standardized, returnable packing system. Additionally, they opted to replace their paper invoice system for an improved transportation system through which a data could reflect flows of information and materials in real time. The integration of these strategies gave Samsung Electronics a new approach to TFT-LCD Inbound Logistics which allowed them to overcome their dilemmas and resulted in successful outcomes, decreased lead times, higher quality products and an reduction in total costs.