Mail Management Research Articles

PELATIHAN SISTEM MANAJEMEN ARSIP DI KANTOR DESA JAYA MULYA

Outgoing and incoming letters are active dynamic archives whose usage levels are still high. The birth of the e-Government concept makes it easier to administer government by utilizing technology. Dynamic archive management which is still manual causes many shortcomings such as damaged archives, lost archives, difficult to find etc. Therefore, a digital archive management system is needed so that dynamic archive management is more effective. Service activities related to archive management system training were carried out in Jayamulya Village, Serang Baru, Bekasi. The method used is by providing materials, training and practice in managing records of outgoing and incoming letters using an records management system. As a result of this service activity, village officials know, understand, practice and use the archive management system so that outgoing and incoming mail management is more effective. Although the archives management system still needs to be developed to make it easier and more effective in managing archives at the Jayamulya Village Office.

Analysis of the Management of Incoming Letters at the South Sulawesi Provincial Health Office

This study aims to find out the analysis of the management of incoming mail at the South Sulawesi Provincial Health Office. This research is qualitative, using data collection techniques through observation, interviews and documentation. The research informants were 3 employees of the South Sulawesi Provincial Health Office. The results of this study show that the management of incoming letters at the South Sulawesi Provincial Health Office is running "well". Judging from the aspect of receiving letters, namely receiving letters is done manually by paying attention to the purpose of the sender, sorting to distinguish between personal and official letters, checking that the letters are correct and not damaged, and ensuring that the letters are well received by the relevant fields. The aspect of directing incoming letters, namely directing incoming letters, is carried out by including a disposition sheet that records the instructions of the leadership After being received in the administration section, the letter is put into the agenda book and sent to the head of the agency. Original mail can be sent or distributed. In the case of recording incoming mail, incoming mail is recorded in a notebook and the officer uses an agenda stamp as proof that the letter has been recorded. The storage aspect includes storing incoming mail manually, i.e. it is physically stored in the mail. To do this, a folder is used to store the letter in the refrigerator. From the aspect of submission, the incoming letter is submitted to the relevant parties based on the disposition of the leadership by including two introductory sheets that must be paraphrased as a receipt.

Analisis Kepuasan Pengguna Aplikasi Manajemen Surat (AMS) di PT PLN (Persero) UP3 Palembang Menggunakan Metode End User Computing Satisfaction (EUCS)

The use of computer technology as an information technology tool for companies provides added value to the data processing process, the existence of information technology is also very useful for companies to facilitate performance in daily activities, especially as support in PLN official correspondence, both internal and external correspondence, starting from Service Notes, Letters, Special Form Letters and Legal Products. To keep up with technological advances, PT PLN (Persero) uses the Corporate Mail Management Application (AMS) to support business processes that provide an advantage for the company in achieving its goals. By using this application, PLN can manage letters automatically as well as manage electronic archives which benefits employees, thereby increasing the satisfaction of users of the application. User satisfaction with system performance is a benchmark for implementing information technology. This research uses the End User Computing Satisfaction (EUCS) method to determine user satisfaction of the Mail Management Application (AMS) at PT PLN (Persero) UP3 Palembang. The factors used in the EUCS method include Content, Format, Accuracy, Ease of Use, and Timeliness. Data collection was carried out by conducting a survey of 120 employees of PT PLN (Persero) UP3 Palembang, the results of which were analyzed using the IBM SPSS Version 25 application.

A STUDY ON MAIL MANAGEMENT OPTIMIZATION THROUGH THE SENAPATI APPLICATION IN ELECTION ORGANIZATIONS

Effective and efficient mail management is an important aspect for the General Election Commission of the Republic of Indonesia (KPU) in carrying out its duties. This study aims to understand the effectiveness and sustainability of incoming and outgoing mail management through the Senapati system at the Depok City General Election Commissions. This study uses a qualitative method with data collection techniques through in-depth interviews, observations, and document analysis. Testing the validity of data using the source triangulation method. This study shows that the Senapati application has proven effective in increasing the effectiveness of incoming and outgoing mail management at the Depok City General Election Commissions. This is evidenced by the reduced time to process letters, increased accuracy of letter data, and increased user satisfaction. However, the sustainability of the Senapati application management still needs to be improved. This study contributes to providing an understanding of the effectiveness and sustainability of incoming and outgoing mail management through the Senapati system at the Depok City General Election Commissions.

Sistem Informasi Arsip Terpadu LPP TVRI Stasiun Kalimantan Selatan

The research discusses the development of an Information System for LPP TVRI StasiunKalimantan Selatan, which faces challenges such as paper shortages, stationery conservation,and direct mail delivery, leading to delays in mail validation when officials are on business trips.To address these issues, the development of an internal mail management system is consideredcrucial to enhance service efficiency at TVRI Stasiun Kalimantan Selatan. The objective of thisdevelopment is to build an Integrated Archive System for LPP TVRI Stasiun Kalimantan Selatan.The method used in the system development is the waterfall method. The results fromimplementing this system show that mail management has become more efficient. In conclusion,this system facilitates TVRI Stasiun Kalimantan Selatan in managing incoming and outgoing mail,thereby improving services more effectively and quickly..

Penerapan Teknologi Barcode dalam Sistem Manajemen Surat untuk Peningkatan Otentikasi dan Efisiensi Dokumen

This study aims to implement and evaluate a barcode-based mail management system at the Biro Administrasi Pembangunan Setda Aceh. The findings indicate that the application of barcode technology in mail management significantly enhances the efficiency and security of administrative processes. After implementation, the number of mails processed daily increased by 30%, while the error rate in archiving decreased from 5% to less than 1%. Additionally, the time required for document approval reduced from 48 hours to less than 24 hours, boosting overall productivity. User satisfaction surveys revealed that 85% of users felt the system helped them complete tasks faster, and 90% felt more secure due to improved authentication and tracking features. Some user suggestions included the need for additional training and enhancements to the user interface. These results provide guidance for other organizations looking to adopt similar technologies to improve their document management.

APLIKASI ARSIP SURAT MASUK DAN SURAT KELUAR PADA DINAS KOPERASI DAN UMKM PROVINSI JAMBI BERBASIS WEB

Mail management in an organization plays an important role in the administrative process. In this case, the correspondence management system is one of the influencing factors in the management of letters at the Dinas Koperasi dan UMKM Provinsi Jambi. So it is hoped that the process of managing letters, both incoming and outgoing letters, can be carried out more, better, faster and easier. With the incoming and outgoing letters application, it can reduce the use of quite a long time in archiving letters and disposition, reduce the use of paper, reduces the possibility of errors in recording, speeds up the process of searching for letters, makes it easier to control the disposition of letters, and is easy to use. The design of this application also makes it easier to communicate data between departments and create reports that are always up to date and can be seen based on monthly and annual reports. Design This incoming and outgoing mail application was created using tools such as PHPMyAdmin, MySQL as the database and Wamp as the offline server. The results of this research are the design of the application for incoming and outgoing letters at the Dinas Koperasi dan UMKM Provinsi Jambi, and it can be concluded that the design of this application provides a lot of convenience in the process of managing letters. This research was conducted to create an archiving application, which can manage incoming and outgoing mail effectively according to the flow determined by the Dinas Koperasi dan UMKM Provinsi Jambi. Filing of letters is carried out electronically, namely storing softcopy documents, and is equipped with reports of incoming and outgoing letters. The research methods used to solve various problems that occur are literature, observation, interviews, data and system analysis, system design, program creation, program testing, program implementation. What results from this research is to produce an application that can manage incoming and outgoing mail according to the specified flow, and can solve current problems

Urgensi Manajemen Persuratan Dalam Meningkatkan Kinerja Guru Di Sekolah Mis Cendikia Insani Al-Washliyah

The urgency of correspondence management in improving teacher performance at the Mis Cendikia Insani Al Washliyah School is an important aspect that must be considered by school management. Effective mail management includes managing incoming and outgoing mail, as well as systematic well-organized document storage. With good correspondence management, important information can be conveyed in a timely and accurate manner, which ultimately supports improved teacher performance. In this context, efficient correspondence management allows teachers to focus on their main tasks, such as lesson planning, teaching implementation, and student evaluation, without being distracted by administrative problems. The use of information technology in correspondence management can also speed up the communication process and reduce the risk of errors or loss of important documents. This research highlights the importance of training and developing correspondence management skills for administrative staff and teachers at the Mis Cendikia Insani Al Washliyah School. With proper training, teachers and staff can better understand and implement an effective correspondence management system. Apart from that, this research also emphasizes the need for support from school management in providing adequate resources and infrastructure to support this system. Thus, improving correspondence management is expected to create a more organized and conducive work environment, which in turn will have a positive impact on teacher performance. Teachers who have easy and fast access to the necessary information and documents can focus more on professional development and improving the quality of teaching. Therefore, good correspondence management is not only an administrative necessity, but also a key factor in achieving higher educational goals at the Mis Cendikia Insani Al Washliyah School.

Tantangan dan Solusi Manajemen Persuratan di Era Digital

In the digital era, mail management faces significant challenges related to data security, operational efficiency and technological adaptation. The transformation from manual to digital systems demands fundamental changes in the way organizations manage incoming and outgoing mail information. Key challenges include the risk of data leaks, cyber threats, the need for reliable technology infrastructure, and resistance to change among staff. In addition, difficulties in integrating the various digital platforms used by organizations often hinder process automation and efficiency.

Penerapan Standar Pengelolaan Surat dalam Meningkatkan Efektivitas Manajemen Persuratan

The research in this journal article aims to determine the application of letter management standards in increasing the effectiveness of letter management. Therefore, it is necessary to manage letters well and correctly so that the letters can be well organized and the process of returning letters can be carried out effectively and efficiently. It is hoped that effective mail management can be carried out by the relevant staff in managing mail, both for incoming and outgoing mail. So, in researching this journal article, it can be seen that the application of letter management standards in increasing management effectiveness, that the management of incoming mail is divided into six stages which are important to know, namely: receiving letters, sorting letters, directing letters, recording letters, distributing letters and storing letters. Meanwhile, for managing outgoing letters, there are also six stages which include: creating a letter concept, typing, editing, affixing a letter address, folding and enclosing the letter and distributing the letter. The implementation of management has gone quite well, and currently the system is being transferred to an electronic system.

Pengelolaan Surat Berbasis Elektronik Pada Lembaga Pendidikan

An increasingly advanced, modern and sophisticated era is developing because of human needs and problems that encourage creativity and innovation. Good management of correspondence in government agencies is very important because good management of correspondence will help communicate information and communication to agencies which is a determining factor in development policies and strategies. The aim of this research is to develop an effective and efficient electronic mail management system in educational institutions, as well as determine its impact on the mail management process and service quality in educational institutions. The research studied is qualitative research using the literature review method. Literature review by utilizing information from secondary data from various published research articles. This secondary data was used as review material for a number of articles, originating from international and national scale articles. The results of this research are that the electronic letter management system includes the activities of creating, recording and organizing letters which are stored on hardware and then organized using software and controlled by the user or brainware. Implementing an electronic mail management system in educational institutions also requires training so that employees can be skilled in using it. Management of electronic incoming mail at educational institutions, namely receiving, sorting, recording, distributing and storing. Management of electronic outgoing mail, namely the concept of letters, typing, signing, recording, sending and storing letters.

MANAJEMEN TATA USAHA DALAM MENINGKATKAN PELAYANAN ADMINISTRASI DI SMAI PUJER BONDOWOSO

Abstract: This study aims to determine the concept of mail management and archive management at SMAI Pujer Bondowoso. The method used by researchers is a descriptive qualitative method. Data collection techniques are observation, interviews and documentation. While data management and data analysis techniques are data collection, data reduction, data presentation and conclusions. The results of the study showed that the management of correspondence at SMAI Pujer Bondowoso was quite good starting from; first, preparing human resources (HR); secondly, the receipt of incoming mail centrally; and third, outgoing mail management using expedition books. Meanwhile, archive management by sorting personnel data and then digitizing all school documents so that archives are better and more organized.

Model Rapid Application Development (RAD) Untuk Perancangan Sistem Informasi Pengelolaan Surat (SIPERA) Pada Kelurahan

Every government institution must have its own method of managing correspondence, either through a computerized system or still using a manual approach. In the context of managing incoming mail and outgoing mail in some institutions, there is the use of a manual approach that sometimes creates obstacles and constraints. One of the problems that often arises is the difficulty in finding data due to the excessive accumulation of letter archives. A similar situation is also encountered at the Muarasari Village Office, South Bogor Subdistrict, Bogor City, where the manual method used makes the process of searching for letters complicated and time-consuming. In order to overcome these problems, this research aims to design a computer-based incoming and outgoing mail management system to improve efficiency and effectiveness in managing these letters. In an effort to design a mail management system, the research approach involved interviews, observations, and using the Rapid Application Development (RAD) methodology, which emphasizes software development with relatively short time and the ability to adapt to changes. Through the implementation of this computerized mail management system, it is expected that the challenges in managing incoming and outgoing mail at the Muarasari Village Office can be overcome. Thus, this system is expected to increase efficiency and effectiveness in the management of letters, help improve the search process, and support overall improvement in the management of incoming and outgoing letters.

Creating Of Electronic Filing System Based Microsoft Access at PT Mitra Rajawali Banjaran

PT. Mitra Rajawali Banjaran (PT.MRB) is one of the subsidiaries of PT. Rajawali Nusantara Indonesia (Persero). PT.MRB is a medical equipment factory that produces various products such as condoms, syringes, gloves, and other medical devices. The company's current mail management activities still use manual methods, using handwritten agenda books as a tool for recording letters, which has some limitations in its usage. In an effort to overcome the problems that arise from manual mail management, an electronic mail management system is developed using Microsoft Access. This project aims to create an electronic archive system that can save time in recording and retrieving archives. The system development method used is the waterfall method, starting with data collection through literature study, observation, and interviews. The result of this project is a letter management application based on Microsoft Access. Based on testing and interviews with users, it was found that this system is quite effective in meeting the company's needs, including assisting in the process of archiving correspondence and searching for letters. The trial was conducted using 116 archived data for incoming and outgoing letters. 115 out of the 116 archived data were successfully found, resulting in an archival inaccuracy rate of 0.8%. This indicates that 0.8% of the evaluated archives had inaccuracies or errors in archive management. The lower the archival inaccuracy rate, the higher the accuracy and quality of archive management.

PENINGKATAN KINERJA ADMINISTRATIF: Evaluasi Keberhasilan Aplikasi e-SINAR dalam Penataan Manajemen Persuratan BKKBN Provinsi Sulawesi Tenggara

This research aims to determine the effectiveness of implementing the e-sinar application in managing correspondence management at the Representative Office of the National Population and Family Planning Agency for Southeast Sulawesi Province using qualitative descriptive methods. Informants were selected purposively. Data collection techniques through in-depth interviews and documentation. The results showed that the application of the E-Sinar Application in managing correspondence at the Representative Office of the National Population and Family Planning Agency (BKKBN) of Southeast Sulawesi Province as a whole was not fully effective as seen from the fact that there are still factors that hinder the effective application of e-sinar to manage correspondence using the system, but with the application of e-sinar to manage correspondence it becomes easier for employees in terms of performance in the form of the amount of work produced by employees and the time it takes to manage correspondence using e-sinar is much faster, accurate and relevant. Then with the application of e-sinar employees can more easily find archived letters when needed again, this makes employee performance and organizational performance more measurable. The inhibiting factors in running the e-sinar application are work culture factors that are still accustomed to the conventional mail management process and internet facilities and networks.

SISTEM INFORMASI MANAJEMEN SURAT BERBASIS WEB MENGGUNAKAN METODE EXTREME PROGRAMMING PADA KOREM 044/GAPO PALEMBANG

This study discusses a web-based mail management information system using the Extreme Programming method at Korem 044/Gapo Palembang. The system development method used in this study is the Extreme Programming (XP) methodology. There are four stages contained in the XP methodology, namely Planning, Design, Coding, and Testing. Observations, interviews, and literature studies are the techniques used to collect data in this study. The system design tool used in this study is the Unified Modeling Language (UML). Visual Studio Code and XAMPP are the main software for creating web programs. The testing method used in this research is the blackbox testing method. This research succeeded in producing a web-based mail management information system that was created using the Extreme Programming method for expensive use in the Infolahta Korem 044/Gapo Palembang.

Implementasi Surat Menyurat di Dinas Pertanian Tanaman Pangan dan Holtikultura

The implementation of correspondence at the Food Crops and Horticulture Agriculture Office is very important to ensure smooth communication between the office and other parties, both internal and external. Correspondence is used for various purposes, such as notifications, requests, submissions, and so on. In the implementation of correspondence at the Food Crops and Horticulture Agriculture Office, there are several things that need to be considered. First, the letter format must be adjusted to the applicable standards and can facilitate the archiving process. Second, the use of clear and easy-to-understand language so that the message can be conveyed properly. In addition, letter security must also be considered. Letters containing confidential or important information must be kept confidential and must not be misused. Therefore, procedures for sending, storing, and deleting letters must be well organized and carried out in accordance with applicable regulations. In practice, the implementation of correspondence at the Food Crops and Horticulture Agriculture Office can utilize information technology, such as the use of email or a mail management information system to speed up and facilitate the correspondence process. However, the use of technology must be accompanied by adequate security so as not to cause harm to the agency. By implementing correspondence properly, the Food Crops and Horticulture Agriculture Office can improve work efficiency and effectiveness and strengthen relationships with other parties, so as to achieve the goals that have been set.

Application Qualification and Mailing Coordination by Using Sisumaker

This study aims to describe the qualification of the Sisumaker as a mailing management application at the Ministry of Law and Human Rights of the Republic of Indonesia and explore how coordination is performed in mailing management within The Sisumaker application. It is qualitative research using the case study method. Therefore, research data were obtained through interviews and observations. Purposive sampling was used to select the informants. Data analysis was done through data reduction, presentation, and conclusion drawing. In this study, the author uses coordination theory as the basis for the research theory. The results show that the Sisumaker application has fulfilled several features needed in a records management application: integrated, web publishing, simple but feature-rich, and portable. Mail management has the same stages as records management: creation and storage, distribution and use, maintenance, and disposition. Coordination of mail management in the Sisumaker application is present at every stage of mail management and involves several components, namely goals, activities, actors, and interdependence. All components complement each other in every stage of records management within the application.

Sistem Informasi Manajemen Surat Masuk Dan Keluar (SIM-SMK) Responsif Berbasis Web Menggunakan Metode Design Thinking

The web-based Entry and Exit Management Information System (SIM-SMK) has become a critical foundation in dealing with the complexity of mail management in the modern business environment. The research introduced a web-based responsive SIM-SMK, developed using the Waterfall software development methodology. The Waterfall method was chosen because of its ability to provide a structured structure and clear stages in system development. The system is designed to improve efficiency, accuracy, and speed in inbound and outbound mail management. Key features include automatic mail reception, real-time mail status tracking, and easily accessible digital archives. Simulation and testing are carried out at every stage of development to ensure system reliability and compliance with user requirements. This web-based SIM-SMK implementation demonstrates high responsiveness in responding to user requests, enabling access from a variety of devices and platforms. With integration of the latest technology, such as a user-friendly interface, cloud-based management, and encrypted data security, this SIM-SMK meets security and information availability standards.

Design and Build an Information System for Management of Incoming and Outgoing Mail Archives Based on a Website at the Bandung Subdivre Logistics Affairs Agency (BULOG)

The design of information for managing incoming and outgoing mail archives is made to solve problems that occur in the Agency for Logistics Affairs (BULOG) Subdivre Bandung in terms of managing mail archives, namely manual mail archives management, causing data loss. This research was made based on a method approach in collecting the information data needed in order to make a description of the situation, event. While the system development method used is the RUP (Rational Unified Process) model with OOAD (Object Oriented Analysis and Design) where the development tool is in the form of UML (Unified Modeling Language). The purpose of the research and from the interviews that have been carried out, the solution to overcome the above problems is to create a website-based mail archive system that can be accessed anytime and anywhere.