Integrated Library Management System Research Articles

Integrated Library Management System

Traditional library management systems often suffer from a lack of automation, resulting in inefficient processes and limited user engagement, with cataloguing, book transactions, and user interactions remaining manual. This hindrance hampers the seamless functioning of libraries in an era dominated by digital innovation, ultimately leading to a diminished library experience for both librarians and patrons. The aim of this project is to revolutionize library management by designing and implementing an efficient and user-friendly Integrated Library Management System (ILMS). The focus lies in addressing the shortcomings of existing systems through the incorporation of modern technologies, fostering automation, and enhancing user engagement. The primary objective is to elevate user engagement through a virtual bookshelf, seamless integration with E-book platforms, and improved accessibility features in the ILMS. By providing users with a more immersive and personalized experience, the ILMS aims to bridge the gap between traditional library services and the expectations of users in the digital age.

Demystifying the Transformation of Bibliographic Data: Excel to MARC Decrypted

This article explores the process of conversion of Excel data to MARC format, a major step in data migration which enhances the accuracy and accessibility of management of library collections. The study explains the intricacies of data curation within Excel, emphasizing the optimal structuring of information for subsequent MARC conversion. It provides an accessible introduction to MARC tags and subfield codes, essential for accurate cataloguing. The article guides readers through the steps of curating the bibliographic data in Excel and converting the curated data, mapping it to MARC tags, etc. It also delves into the crucial process of uploading MARC records into Koha, an open-source Integrated Library Management System, Furthermore, the article discovers advanced features of the MARC editor, including finding and replacing functions and deduplication, enabling global adjustments and improved data management.

Status and problem of Integrated Library Management system among Engineering college Libraries in TamilNadu with Special Reference to Kancheepuram district

Libraries are becoming more and more dependent on information and communication technology (ICT), especially with regard to automation and technological know-how. The prevailing paper is displays the reputation and troubles of Library automation in aided university Libraries affiliated with Anna College In Kancheepuram district. The check was changed to unquestionably state that the Kancheepuram district' 87.50% of libraries are automated. And basic problems that are currently not automated include a lack of staff, a lack of infrastructure, a lack of funding, and the absence of human education in libraries. A status view of the software packages that libraries and modules use is also provided by this. The availability, applicability, and issues encountered during the process of implementing and using library automation software applications are the study's specific areas of focus.

Development of an Integrated Library Management System (ILMS)

Abstract— This document presents the design and development of an integrated library management system based on the needs assessment conducted in response to technology, infrastructure, existing condition, facilities, technology readiness of human resources, automation sufficiency level, and support of technical staff among ninety-eight (98) respondents using the descriptive developmental method. Developing a system based on research is crucial in ensuring the accuracy and reliability of the system. This approach addresses specific problems or challenges by incorporating evidence-based practices and the latest advancements in the field. The findings include the need to mentor the respondents on how to use technology and the influence of others as a factor in using technology. There is a difficulty encountered in navigating schools’ virtual libraries, unavailability of materials, and visiting it is not enticing anymore since information is available from the internet. The rarity of introducing new technology and the absence of 3D printers are common pain points. However, improvements on the library website, email/chat with a librarian, online research guides, online book reservations, and book delivery service were noticed. Research gaps and recommendations from the selected Library Management System were also employed as additional input in the development of the system. A deeper understanding of the Internet of Things, Artificial Intelligence, Big Data, Robotics, and Embedded Systems through training, webinars, and workshops are necessary for the librarian. These technologies could be applied in library operations and transactions. Procurement of the latest equipment which includes 3D printers and the development of integrated library systems are steps to take to improve the library's services and operation. By combining the results of assessments and incorporating new knowledge derived from research gaps and recommendations, provided a stronger foundation for the system. It also provides validation and grounding in scientific principles, ensuring that the system is well-informed and effective in its implementation. Ultimately, developing a system based on research leads to more informed and effective solutions to pain points and challenges.

Understanding end-users’ perspectives on koha usage in selected university libraries of Dhaka, Bangladesh

Purpose: The research aims to figure out the present state of Koha usage and application in Bangladesh. Methodology: The Survey method was employed with the help of a structured questionnaire. A total of 60 (Sixty) respondents were randomly selected who were getting services through Koha from the libraries. We gathered data from the participants of BRAC University Library; BUET Central Library; Eastern University Library; EWU Library; IUB Library; DIU Library; SAU Library; and Green University of Bangladesh Library. Collected data were analyzed using SPSS (20.0 version) and general statistics. Findings: Findings indicated that most of the respondents (65%) reported Koha was easy to use, while 35% of them had a negative impression. The study explored that users expressed their highest satisfaction level with the statement ‘notifications of new arrival materials (M=3.88), Self-renewal’ (M=3.83), while the lowest M=3.40 with the statement ‘understanding user interface’’ regarding day-to-day usage of Koha. Research limitations: The study covered the perspectives of students as users only for some selected university libraries of Dhaka City. It would be better to include the university libraries of other cities in Bangladesh as well as the perspectives of faculty users. Practical implications: The results will be helpful to the university libraries of Bangladesh which are planning to adopt Koha in near future. Originality/value: This is original research that empirically assesses the use and application of Koha at selected university libraries. Keywords: Koha, university libraries, user's perceptions, Dhaka city, integrated library management system.

Translation strategies of Koha for multilingual interface management

PurposeThe automation of libraries has made a significant difference in the quality of service. All libraries seek to improve the quality of their services, and the library seems to be a frequent target for modernization efforts throughout the globe. Local dialects need specific translations to use library management software. A variety of languages are available to create open-source techniques. The integrated library management system Koha is gaining traction. The Koha software has been translated and made accessible to a worldwide audience in many languages.Design/methodology/approachThis experiment was based on a controlled setting and a realistic observation of the Koha translation process. A sample of a population is selected to study and draw conclusions about the entire population.FindingsResults are based on a statistical report made available on the Koha translation site for the gathering of sample data, which is based on sample data that has been collected and brought to light. This analysis demonstrates how to translate Koha software on a pootle server step by step using sting data inputs on different po files accessible in translation databases.Originality/valueThe authors of this paper explain the procedure of translating Koha software and provide a global overview of Koha software translation into different languages throughout the world. Therefore, it can be expected that the importance of Koha software will increase tremendously for the people of different languages through the method of translation.

A leap into the future – migrating to FOLIO: A cataloguer’s perspective

The aim of this paper is to share the journey of the Durban University of Technology (DUT) Library experience as one of the first African libraries to adopt an open-source integrated library management system. It is hoped that other libraries may benefit from this migration experience. The main aim of an Integrated Library System (ILS) is to improve productivity for both users and librarians. The migration from the old library management system to the new system encountered many challenges which included limited time, data corruption and quality issues. The cataloguing section is usually the main focus area that deals with the bulk of the migration data corruption issues. This paper highlights and focuses on a cataloguer’s perception of the new ILS Future of Libraries is Open (FOLIO) and the way the cataloguers adjusted to the new system. Evidence of the migration process was obtained from reports and active participation in the implementation process.

Implementation of rfid in university library: An advanced research at Maharshi Dayanand University, Rohtak

RFID is a cutting-edge integrated library management system that enables the instantaneous detection and recognition of library materials. RFID applications vary from book monitoring and stock management to security in general and completely automated book classifying at the moment. Shortly, RFID systems will play an important role in data collection, recognition, and analysis required for specific library operations. An RFID-enabled automated library might be a “self-service station” that involves reducing the amount of interference from staff members. Efforts are being made to implement self-service “check-in” and “checkout” to prevent long delays in the delivery of library collection and to improve operational efficiency. Considering the significance of library security, this paper focuses on the use of Radio frequency identification (RFID) in libraries, including its elements, advantages, and the role of the librarian. The researcher collected the data of 50 users from Maharshi Dayanand University library, Rohtak, to find out the status of RFID implementation and the satisfaction level of users with the system. Most of the users are satisfied with the component and its benefits of it.

Implementation of KOHA Integrated Library Management System in Wollega University Main Library, Nekemte, Ethiopia

KOHA is widely used library automation software in the world and it has the provisions for all library operation. This paper appraised the implementation of Koha in Wollega University Library and went further to enumerate and discuss the challenges faced in the implementation of Koha and provided solutions to some of the challenges faced. This paper aims to elaborate the method of installation of koha, steps towards data migration from Excel to KOHA and upgrading process of KOHA version from 17.05 to 19.05.05. This is a descriptive paper of a case study conducted at Wollega University, Nekemte. The paper identifies several issues concerning data migration within a local scenario and elaborates how koha software installed and customised for university needs. The lesson learnt and the experience gained would stand to implement a similar kind of system at various places.
 Keywords: Library Automation, KOHA, Data Migration, Koha Customization

Cataloging Children’s Materials: Issues and Solutions

Library catalogs remain challenging for children to use, especially because children have difficulty with multi-step processes, have less semantic and technical knowledge, and often search differently from adults. Child-friendly catalogs should have clear, simple protocols and visual guides that are standardized yet include flexible options for differentiated manipulation. Materials should be described accurately and in ways that connect meaningfully to children. More fundamentally, cataloging children’s materials needs to be done in light of children as potential users and limitations of the integrated library management system itself. Getting children’s feedback in the process can optimize the results.

Gate register tool with koha library automation software

The article presents an attempt to integrate gate registerwith open-source software Koha Integrated Library Management System. Using this option, the patron's library card will be scanned by the system during entry and exit at the library gate, and this information will be storedin the new table which we have added to the Koha database. Using this tool various reports can be generated for various library management purposes. In the final phase, we have developed a patch for Koha which has enabled the users of the library to update their profile in Koha without library staff help. This tiny addition to Koha has enabled it toward crowdsourcing mode. The above two tools are tested in the real-time environment and positive feedback has been reeived from library staff and users.

Implementation of KOHA Integrated Library Management System in Wollega University Main Library, Nekemte

KOHA is widely used library automation software in the world and it has the provisions for all library operation. This paper appraised the implementation of Koha in Wollega University Library and went further to enumerate and discuss the challenges faced in the implementation of Koha and provided solutions to some of the challenges faced. This paper aims to elaborate the method of installation of koha, steps towards data migration from Excel to KOHA and upgrading process of KOHA version from 17.05 to 19.05.05. This is a descriptive paper of a case study conducted at Wollega University, Nekemte. The paper identifies several issues concerning data migration within a local scenario and elaborates how koha software installed and customised for university needs. The lesson learnt and the experience gained would stand to implement a similar kind of system at various places. Keywords: Library automation, KOHA, Data migration, Koha Customisation DOI: 10.7176/IKM/10-3-02 Publication date: April 30 th 2020

Resolving multiple copies problem in unique-titles from biblio-records available through KOHA library management system

Purpose Advancements in open source, free integrated library management system (LMS) for cataloging, circulation, flexible reporting and automated library services especially in academic communities has gained extreme importance. The purpose of this study is to provide solution to a distinct problem about automatic generation of multiple copies for unique titles leading to title mismatch and duplication in biblio-records related to university collection of books. The aim of this paper is to provide solution to generate the unique titles report in any large size university library using KOHA, without loss of accession history or empirical data. This paper also demonstrates the smooth transition from one library software to KOHA. Design/methodology/approach The case university is considered here as a giant entity having huge collection of reading material, along with multiple institutes affiliations. The study demonstrates a step-by-step trial-and-error method involving several iterations detecting root cause, implementing corrective actions and finally resolving the problem of data redundancy and duplication of records. Currently, KOHA’s user manual does not provide any solution to this problem. The authors believe that this paper will enable various practitioners of KOHA-LMS toward understanding and appreciating the quality of library information/records being managed in delivering quality services to all its users and stakeholders. The methodology used in this work is KOHA’s open access platform, and the existing LMS, for generating unique titles report. The Microsoft’s Excel format, pivot table approach, Libsuite software, SQL queries for KOHA, databases, cloud-based system platform, etc. approaches are used to successfully achieve the unique title report of print books in the university library. Findings This paper provides the solution about how to generate a complete and correct unique title report for all print books of the university. The preventive measures related to generation of unique titles when influx of new books or adding new institute(s) under the university are required. Research limitations/implications The focus of the work discussed here is limited to generating correct report of unique titles using KOHA related to only print books of a university having multiple institutes affiliated to it. Practical implications This paper gives a constructive solution for generation of the unique titles report using KOHA, practically useful for any university or to the institute who wish to use KOHA, one of the open source software used worldwide for libraries. Originality/value This paper fulfills an identified need to study how to generate unique titles report related to print books of the university library. To the best of the authors’ knowledge, there exists no such case study from available knowledge base/literature on the topic of interest and particularly focusing on the multiple copies data redundancy problem of KOHA-LMS.

Implementation and integration of radio-frequency identification system: a practical approach

Purpose The purpose of this paper is to explain how the author had carried out the implementation of the radio-frequency identification (RFID) system at Central Library, Fakiragram College and to explain to the library professional on how to integrate RFID with Koha integrated library management system (ILMS) in their respective library without taking IT/technical experts assistance. This paper will encourage library professionals to implement RFID technology for the library security and embrace open source software in their institutions. Design/methodology/approach The paper describes the author’s practical experiences regarding implementation of the RFID system and integration of middleware RFID software with library management software. Findings From the present study, it was found that the library staff are having a positive attitude toward embracing RFID technology in their library. The present implementation of RFID technology in the studies area gives a clear picture about integrating a third-party software/tool like RFID to the existing systems and how the new system has helped the library to provide better service to their users Research limitations/implications There were some teething problems at the start between the Koha ILMS SIP2 software and the RFID system. The main issue faced while integration was with setting up the hostname, integrating the instance (i.e. database) and with setting up the port. Practical implications This paper will help librarians to implement RFID technology in a practical way to their libraries. The author implemented Koha ILMS with RFID system at the Central Library, Fakiragram College within 1 month and the author migrated data from common communication format (CCF) format to MARC 21 formats. CCF is basically used in SOUL 2.0 developed by INFLIBNET. Originality/value This study discusses issues and possible solutions in the process of implementing RFID applications for two innovative applications in library services. This will influence library professionals to learn Koha ILMS and RFID technology implement it in their libraries.

Data Migration from Libsys to Koha ILS: An Experimental Study

Library automation is one of the primary activities of all kinds of libraries. In this paper, we are focusing on academic library system. For library automation, academic libraries are using some Integrated Library Management System (ILMS) software that may be proprietary or open source. The question of data migration emerges when library administrators think of moving from an existing ILMS to a new ILMS. This paper aims to present a systematic approach for data migration from existing ILMS (Libsys) to a new ILMS (Koha) and it has been successfully experimented at Tezpur University library system. The study found that both bibliographical data and patron data in the new system (Koha) are identical with existing system (Libsys).

OpenBiblio: a free and open source integrated library management system that answers small libraries’ automation needs

Abstract Purpose -This paper sought to assess the suitability of Openbilio as a free and open source integrated library management system that answers small libraries' automation needs considering the fact that many free and open source integrated library management systems exit that require more skills and resources which these libraries do not have. Methodology -The study was a qualitative technical paper on OpenBiblio. Qualitative data through documents analysis on OpenBiblio was collected and analyzed in light of its strengths and weaknesses. Secondly, the author used his personal experience of working with OpenBiblio to evaluate its suitability for use among small libraries. Findings- The findings show that OpenBiblio is suitable for small libraries because it is easy to install and configure as compared to Koha, Evergreen and other integrated library management systems which require immense technical knowledge of Linux, MYSQL, HTML and CSS. Further, it has also been observed that OpenBiblio can run on a small computer with at least 512Mb of RAM and can run on both Windows and Linux. The study also discovered that OpenBiblio has four modules (Cataloguing, Circulation, OPAC, and Patron management that represent the core functions of small libraries; thus it computerizes the main functions of the library. OpenBiblio was also found to comply with main library standards such as Z39.50 and MARC 21. The paper however discovered that OpenBiblio has limited documentation on the Internet that makes it difficult for new beginners to install and configure it. Originality/value - Very few scholarly papers exist on OpenBiblio as automation software suited small libraries. Many treatises exist only on giant free and open source library management systems such as Koha, ABCD and Evergreen. This paper therefore provides information for small libraries that wish to automate their operations using OpenBiblio. Implications to small libraries- Small libraries should consider adopting and use OpenBiblio to automate their operations as it is easy to install and use . Keywords : OpenBiblio, Free and Open Source Software, Integrated Library Management System and Library Paper type : Technical paper

Integrated library management systems

Purpose – The purpose of this paper is to analyze the various features and functions of Koha, Libsys, NewGenLib and Virtua with the help of specially designed evaluation checklist and rank them based on features/functions of integrated library management system (ILMS). Design/methodology/approach – The evaluation approach taken in this paper is similar to that of Singh and Sanaman (2012) and Madhusudhan and Shalini (2014) with minor modifications, comprising 306 features/functions and categorized as ten broad categories. Findings – The paper explores different features of open source (OS) and commercial ILMS, which reveals that Virtua got the highest total score of 218 (77.86 per cent), followed by Koha ILMS with 204 score (72.86 per cent). Interestingly, NewGenLib got the lowest total score, that is, 163 (58.21 per cent). ILMS under study are lagging behind in exploiting the full potential of the Web 2.0 features, including cloud computing features, and needs to be addressed in their future development. Practical implications – It is hoped that both the OS and commercial software will attend to the lacunae and soon develop fully functional Web 2.0/3.0 and cloud-based technologies. Originality/value – The findings of this paper will not only guide the librarians in the selection of a good ILMS, which can cater to the needs of their libraries, but also abreast the knowledge of evaluation of ILMS for the students of Library and Information Science. And the findings will help the ILMS vendors to know the limitations of their ILMS, so that they can overcome the limitations faced by users and improve their products.

Perceptions of Commercial Integrated Library Management System (ILMS) Users on Open Source Packages with a Special Reference to Libsys Software

Advent of Information and Communication Technology has highly influenced the entire spectrum of libraries worldwide. As an effective solution to automate the activities and services of libraries, Integrated Library Management System is increasingly gaining momentum in Indian libraries for the last few decades. Among them, popularity of Open Source Integrated Library Management System (OSILMS) is increasing as a cost effective solution to automate the library due to its provisions in self-customizing to meet the local requirements. However, it is true that majority of the Indian libraries are still continuing with their legacy commercial systems, though they have awareness of advantages of OSILMS. In this context, this research study observes the major issues associated with the adoption of OSILMS in Indian libraries and examines the attitude of library professionals using LibSys software towards the adoption of OSILMS. The present paper also investigates the major concerns why LibSys software is being used as a commercial automation system when OSILMS are available for free and the study also analyzes the satisfaction level of LibSys users with the functional modules of the software. Majority of LibSys users support the adoption of OSILMS though they are satisfied with their software being used, however lack of technical knowledge, support and shortage of skilled staff required to install and maintain the software are found to be the major issues associated with the adoption of OSILMS in Indian libraries.

English

Automation efforts in libraries have moved from standalone database systems to cloud-based systems, traversing generations of library management system (LMS) and integrated library management system (ILS) in between. This paper attempts to traverse this transition with emphasis on present-day technological state-of-affairs in the libraries. The traditional terminologies vis-a-vis the cloud associated architecture has been touched upon. The paper introduces library specific tenant- based software services over the cloud architecture and also the associated maturity model. Apart from ILS, other facets of library automation have been talked upon with examples from libraries providing such aggregation or dissemination services. The paper lays special emphasis on library service platforms in use in India. An internet search was done to locate the cloud- based library software in use and thereafter a listing of major vendors and providers promoting these software were made. Questionnaires were sent to such vendors and exploratory study was conducted to overcome the non-respondent bias and the usage statistics extracted. Koha was found to be the most common open source in use over the cloud through a paid support from three of the eleven vendors in India. Only two clouds- enabled proprietary software are available at present, e-Granthalaya and Cybrarian TM with former having the support from Government and hence has more installations. A detailed analysis on suitability of an ILS for a library indicated that single-tenant SaaS model suits large libraries while small group of homogeneous libraries can do with multi-tenet SaaS model. Still, library SaaS is in its infancy in India. http://dx.doi.org/10.14429/djlit.35.6.8895

La automatización de los servicios bibliotecarios de la Biblioteca Nacional de España: antecedentes, situación actual y perspectivas de futuro

The aim of this article is to describe the activities undertaken by the Service of Bibliographic Data Bases and the Service of Bibliographic Projects, both in charge of the management, configuration and maintenance of the integrated library management system of the National Library of Spain. Enhancements to adapt a commercial software to library specifics needs are listed. Future prospects of the ILS and its capacity of adequacy to the profound changes in traditional systems of information requests and library services, due to technological revolution, are analyzed, as well as the difficulties of balancing local and remote users of the web services, the latter in constant growth.