THE ROLE OF RECORDS MANAGEMENT AND ARCHIVES IN ACHIEVING STUDY PROGRAM ACCREDITATION

Abstract

Effective management of records and archives plays a crucial role in the successful accreditation of study programs. The purpose of this study was to examine the impact of efficient record management and orderly archive management on the availability of information to support the accreditation process of study programs, and to explore the factors that influence the achievement of success and the obstacles encountered during accreditation from an archival perspective. This research utilized a descriptive qualitative approach and data were gathered through observation, interviews, questionnaires, and documentation. The Bachelor of Management Study Program attained an A accreditation score, indicating a well-prepared process that encompassed the collection of physical evidence, the availability of documents/archives, the completion of accreditation forms, and the implementation of records and archives management. Leadership commitment, data completeness, and a competent accreditation team were identified as key success factors for accreditation. Nevertheless, some obstacles were encountered during the implementation of accreditation, such as poorly managed digital data, a lack of commitment to the importance of accreditation among some employees, insufficient support from work units and other stakeholders, and data that did not entirely align with the required data.