Procurement Planning Practices and Organizational Performance at Rwanda Public Procurement Authority in Kigali Rwanda

Abstract

The purpose of this research project was to analyze the extent which procurement planning affects an organization performance at Rwanda Public Procurement Authority. In conducting this research, three objectives were laid out to determine the effect of procurement plan’s needs assessment on the improvement of service delivery and quality of RPPA, to analyze the impact of procurement plan’s schedules and cost estimation on cost savings of RPPA, to find out the role of types of contract identification on price’s competitiveness of RPPA, and to assess the relationship between procurement planning and organization performance at Rwanda Public Procurement Authority. To achieve these objectives, literature was reviewed on the subject matter, and then data was collected from 34employees of RPPA and they were chosen by using universal sampling technique. Questionnaire, interview and documentation were used as tools of data collection. Findings indicated that “RPPA uses monitoring and evaluating plan procedures for tracking progress and developing lessons to be used in subsequent phases” responded at very highest mean and the responses were homogeneous (mean= 4.68, SD=0.475), and item 1 indicates that “RPPA always defines the requirements and ascertaining the context of the tasks to be performed” responded at very highest mean and the responses were homogeneous (mean= 4.29, SD=0.579), moreover item 2 reveals that “RPPA determines specifications and details of the activity components and ascribing costs to them” responded at very highest mean and the responses were homogeneous (mean= 4.50, SD=0.508). In addition, “Procurement plan’s schedules and cost estimation in RPPA targets operational efficiencies across the end-to-end procurement and contracting process” responded at very highest mean and the responses were homogeneous (mean= 4.71, SD = .486), and item 1 indicates that “RPPA gains greater cost control by setting standards for each type of cost incurred and then highlighting exceptions” responded at very highest mean and the responses were homogeneous (mean= 4.65, SD = .463), moreover item 3 reveals that “RPPA always estimates costs for the procurement processes and their financial plan” responded at very highest mean and the responses were homogeneous (mean= 4.56, SD = .478); “Procurement plan’s schedules and cost estimation in RPPA targets operational efficiencies across the end-to-end procurement and contracting process” responded at very highest mean and the responses were homogeneous (mean= 4.71, SD = .486), and item 1 indicates that “RPPA gains greater cost control by setting standards for each type of cost incurred and then highlighting exceptions” responded at very highest mean and the responses were homogeneous (mean= 4.65, SD = .463), moreover item 3 reveals that “RPPA always estimates costs for the procurement processes and their financial plan” responded at very highest mean and the responses were homogeneous (mean= 4.56, SD = .478). Therefore, inline of findings researcher recommended that RPPA should focus on proper procurement planning to make sure there is link between the procurement plan and budget to prevent buying items which are outside the procurement plan.