On the technique of drafting administrative and legal documents

Abstract

The article is devoted to the study of the key aspects of administrative and legal document drafting techniques, since the creation of administrative and legal documents is an integral part of the activities of state bodies and institutions, and the quality of document execution, legal effectiveness, and content of the document depend on the document drafting technique. The author examines the technique of creating administrative and legal documents, their structure, style, and rules for using terminology and official language.
 Attention is focused on a detailed description of the structure of administrative and legal documents and the requirements for each part of the document.
 The peculiarities of formulating headings to the text of the document; construction of the preamble and its components; design of the main and final parts of the document; style of writing administrative and legal documents are considered.
 The author analyzes the use of terminology in administrative and legal documents; the terms should be defined accurately and unambiguously, meet the requirements of current legislation and leave no room for interpretation.
 The author offers recommendations for eliminating errors in the drafting of administrative and legal documents: the use of the official language (language terms, means and phrases) when writing the text of the document, which directly affect the conciseness and understanding of the text of the document, the correct use of terms and phrases, makes it possible to avoid stylistic and grammatical errors in the drafting of administrative and legal documents. Compliance with the standards of document execution will ensure that the content of the document is understood and has legal effect, such standards include maintaining the appropriate structure of the document, using defined and commonly used terms, following the rules of punctuation, etc. Checking spelling and grammar before starting the process of sending the document is mandatory, as errors in the document can lead to misunderstandings, misinterpretation of the text of the document and even legal consequences, the document must comply with the requirements of the law and legal regulations, some administrative and legal documents may contain confidential information that should not be available to everyone, it is important to ensure the right conditions for maintaining the confidentiality of information and proper protection of documents.