NEW RULES OF REGISTRATION OF ORGANIZATIONAL AND ADMINISTRATIVE DOCUMENTS

Abstract

The article characterizes the main innovations of the DSTU 4163:2020 national standard of Ukraine «State unified documentation system. Unified system of organizational and administrative documentation. Requirements for registration of documents». The scope of DSTU 4163: 2020 is outlined. It is noted that the standard applies to organizational and administrative documents with various information carriers by government agencies, local governments, institutions, enterprises, organizations and other legal entities, regardless of their activities and forms of ownership. The rules of design and placement of details on the corner and longitudinal forms or a blank sheet of paper are considered. Considerable attention is paid to the details that need to be issued in a new way: «Name of the legal entity of the highest level», «Name of the legal entity», «Addressee», «Signature», «Place of the document», «Reference data on the legal entity», «Stamp approval of the document», «Seal of approval (approval) of the document», etc. The peculiarities of creating a new requisite «Note on acquaintance with the document» have been clarified. It is noted that in all details the initial (s) are changed to the first name, which is printed with a capital letter, and the name is indicated in capital letters in almost all details. The requirements for the production of documents using automated or printing means: the use of fonts in sizes 8-12, 12-14 and 14-16 printing points, indents from the left field of the document for details, line spacing for printing text and individual elements of the document, numbering of pages of the document, registration of multiline requisites. Requirements for printing texts of documents of permanent, long-term (over 10 years) and temporary (up to 10 years) storage period are submitted. Emphasis is placed on the peculiarities of the design of documents prepared by several legal entities. Key words: standard, organizational and administrative documents, document details.