Abstract
Recent additional open access (OA) requirements for publications by authors at UK higher education institutions require amendments to support mechanisms. These additional requirements arose primarily from the Research Councils UK Open Access Policy, 1 applicable from April 2013, and the new OA policy for Research Excellence Framework 2 eligibility published in March 2014 and applicable from April 2016. Further provision also had to be made for compliance with the UK Charities Open Access Fund, the European Union, other funder policies, and internal reporting requirements. In response, the University of Glasgow has enhanced its OA processes and systems. This case study charts our journey towards managing OA via our EPrints repository. The aim was to consolidate and manage OA information in one central place to increase efficiency of recording, tracking and reporting. We are delighted that considerable time savings and reduction in errors have been achieved by dispensing with spreadsheets to record decisions about OA.
Highlights
The University of Glasgow has a well-established centralized open access (OA) service
If decisions on direction are required, we are supported by our Vice-Principal for Research who is an active researcher and user of the OA service
Stalls and outreach events, one of our biggest concerns is that not every author will become aware of these OA requirements or the support available
Summary
The University of Glasgow has a well-established centralized open access (OA) service. Authors and administrators may add records direct to the publications repository All of these records go for review and OA checks by Library staff before they go live. In 2013 the University had been researching and collating new OA metadata requirements to deliver a comprehensive system that would provide users with all the information they needed, avoid duplication of effort, and minimize errors. The CASRAI (Consortia Advancing Standards in Research Administration Information) UK Open Access Working Group[8] would attempt to co-ordinate this standard This provided a better structure and formal stakeholder engagement including funders and HEIs. The group took the metadata specification we had provided along with RCUK, REF, EU and many other requirements as inputs to draft standard definitions for open access. We started a Jisc Pathfinder project ‘End-to-End Open Access Process Review and Improvements’[11] in June 2014 and this helped facilitate the discussion around metadata requirements
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