Information Technology for Maintaining Records of the It Company Facilities

Abstract

Accounting of premises is the process of storing, processing and manipulating accounting data of premises. In IT companies, effective premises accounting is of particular importance: it can help reduce costs, improve staff performance, and increase business efficiency. The need to keep records of the premises of an IT company always arises in the case of many offices or many manipulations of their data. Optimal use of space is one of the key factors in ensuring the efficiency of IT companies. The convenience of operational access to all the relevant information on the premises already greatly simplifies the conduct of business for IT companies. The availability of information technology with an analysis and decision- making system reduces the complexity of some accounting processes to a few mouse clicks by one of the relevant managers of the company. Study object – is the process of accounting for premises in an IT company, including the processes of collecting, processing, analysing, and displaying information necessary for efficient use of space. Scope of research - is the information technology for maintaining records of the IT company facilities, which allows to use of the space as efficiently as possible while minimizing costs. The goal this of research is to develop an IT company’s premises accounting information technology that will serve not only as a place to store and review accounting data but also as a platform for reserving places or premises and analysing their condition in accordance with regulatory documents and laws of Ukraine. The development of information technology for the accounting of premises for IT companies is a key component for solving the problem of efficient use of space and reducing costs. The developed technology allows collecting, processing, and analysing information on the use of premises in real-time, which will ensure effective control over the use of space and allow timely response to changes in requirements. This technology should be considered as a decision-making system, which not only manipulates data but also helps analyse and select information according to the user’s relevant requests. Among the important features and functions of the premise accounting technology can be attributed: to the creation, editing and deletion of premises from the system; analysis of the condition of the premises; access to all accounting and analytical data using a chatbot, which is built using an artificial intelligence system; booking a place or room for any amount of time during the day; review of current reservations of each room: review of all created reservations of a specific user; manipulation of employee data: registration, editing and deletion of users from the system, which can only be done by the manager.