Document Tracking using Internet-of-Things Devices for Fast Data Retrieval

Abstract

University is required to keep printed documents for a certain duration. Documents are evidence, for instance, student’s proof of payment or final exams script, which need to be stored in a safe place within five years or more. The creation of a physical or printed document follows the standard of the International Organization for Standardization (ISO) due to quality management and interrelation between universities for sharing information. However, an inventive way of ISO documentation for storing the evidence from loss and document misallocation is highly requested. Therefore, to overcome the document misallocation problem, an Internet-of-Things (IoT) based file tracking prototype is implemented. The prototype devices consist of Radio-frequency Identification (RFID) that has two parts, which are RFID reader and RFID tag, Arduino Uno, and mobile application (Android). RFID reader scans the information from the RFID tags located at the ISO document’s file. The RFID reader is integrated with Arduino to establish a connection to the network to communicate with mobile applications (Android). This method tracked the current location of the ISO document’s file. The result shows that the ISO document’s file is located in the respective area. Finally, the impact of this research brings efficiency in searching the ISO document’s file in the university.