A Comparative Case Study on the Challenges Encountered by Philippine Private and Public Educational Institutions with their Existing Management Information System

Ma Cristina E Zulueta,Wendell C Cabrera,Angelita J Sagun,Aileen S Talidano,Rona Mae V Buno,Michaela Dc San Buenaventura,Aaron C Dela Cruz

doi:10.11594/10.11594/ijmaber.02.11.12

Abstract

For the last two years, all Philippine educational institutions had to adapt flexible learning. All personnel and students underwent orientation and training to their institution’s Management Information System (MIS). These institutions are utilizing either MIS mandated by the Department of Education, subscribed to or created by the institution itself. Challenges and concerns have been noted on the use of these MIS worldwide. Hence, this study elucidated the experiences and challenges of admistrators, faculty and students with their existing MIS among public and private educational institutions in the Philippines. Using a qualitative comparative case study design, the researchers draw the experiences of the participants on their existing MIS. The findings of the study revealed three main themes on the experiences of the participants with their existing MIS: excellent way to systematize and organize, a work in progress and encompassing of all institutional services. On the resolution of concerns and challenges with their MIS, prevailing themes were: having an efficient and expert Information Technology (IT) team, continuous feedback and improvement, and unresolved due to poor internet connectivity. As to how these challenges affected their performance, themes clustered on: improved and more efficient, negatively affected output and efficiency, and unaffected. This study highlighted the importance of proper orientation and training of all personnel and students, for an effective MIS which must be managed by an expert IT team. Despite the challenges encountered, the use of the MIS led to the better performance of the participants’ duties and responsibilities.

Highlights

The purpose and goals of education must be at the center of educational management
Given the objective of having an management information system (MIS) to ensure a more effective and efficient way of service delivery in educational institutions, this qualitative comparative case study showed that this was achieved across all participants whether administrators, teachers or students
A well managed information system advances the reputation of any educational institution. (Alyoubi & Alyoubi, 2013)

Summary

Introduction

The purpose and goals of education must be at the center of educational management. The important notion of educational management comes from making decisions and defining goals. The need of timely, cost-effective, and reliable data in evaluating education policy, defining education planning, and monitoring progress toward development goals is becoming increasingly vital in the quest of excellent education for everyone. To track progress toward policy objectives, an effective and efficient management information system (MIS) is vital (UNESCO, 2014). School administrators such as school heads, deans and the likes use management information systems in planning, organizing, leadership and motivation, reporting and control, and management is done by high accuracy and efficiency within short time in the organization due to the benefits of MIS, which include close relation, exact control, and reliable data collection, as well as rapid data processing and conversion to information. The majority of management information systems do not give precise data, the notion of a decision support system was born in response to this necessity (McLoyd, 1999)

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Conclusion