МЕТОДИКА ФОРМИРОВАНИЯ ЭЛЕКТРОННЫХ ДЕЛ СИСТЕМЫ ЭЛЕКТРОННОГО ДОКУМЕНТООБОРОТА

Abstract

The subject of the research is the process of forming electronic files of the electronic document management system. The purpose of the study was to identify the requirements of regulatory legal acts in the field of information technology development in the Russian Federation, office management and archival Affairs in Federal Executive authorities, in terms of the formation of electronic files, the current state of Affairs, in terms of the implementation of the process of forming electronic files in the software systems used by Federal Executive authorities and organizations that implement the functions of electronic document management, creation of a method for automatic formation of electronic files of the electronic document management system. In the course of the research, we analyzed normative legal acts in the field of information technology development in the Russian Federation, office management and archival Affairs in Federal Executive bodies, the functionality of software complexes used in them that implement the functions of electronic document management, scientific articles that address the issues of automation of processes performed in the implementation of electronic document management functions. The mathematical apparatus of predicate logic was used in the construction of the method of automatic formation of electronic files of the electronic document management system. In the course of the research, the requirements of regulatory legal acts for the formation of electronic files when conducting office work in Federal Executive authorities, the shortcomings of the software systems used that implement the functions of electronic document management, the algorithm of actions performed in the formation of electronic files, the method of automatic formation of electronic files in the electronic document management system. The developed method formalizes the intellectual activity of officials of the office division when performing the process of forming electronic files. The method can be used in the design of advanced electronic document management systems and the creation of separate software modules that implement the function of automatic formation of electronic files of electronic document management systems.