Written Collection Development Policies Research Articles

STRATEGI PENGEMBANGAN KOLEKSI PERPUSTAKAAN STIE SBI YOGYAKARTA DALAM MENDUKUNG KEBUTUHAN PENDIDIKAN DAN PENELITIAN

Collection development is responsible for organizing and expanding collections in libraries. The main purpose of developing collections in university libraries is to meet the information needs of the academic community in higher education. This allowed the library to develop its collection in a planned manner. STIE SBI Yogyakarta Library, as a private university library, acts as an information institution to support the implementation of Tri Dharma of Higher Education. To meet the information needs of users, the library must conduct collection development and formulate policies related to collection development. This research explores the stages of the collection development process at the STIE SBI Library and provides suggestions regarding collection development policies. This study uses a qualitative method with a descriptive approach. Data were collected through observations, interviews, and literature review. The results showed that the stages in the collection development process at the STIE SBI Yogyakarta Library are simple and have not been supported by a written collection development policy. In addition, other obstacles faced by the library include the limited number of librarians and budget. This condition is an obstacle in the implementation of collection development activities.

Collection development policy: A panacea for collection development challenges in university libraries in Africa

Collection development is faced with various challenges such as decreasing budget allocation, increasing cost of materials, increasing demand for information, the complexity of electronic resources, and legal issues arising from copyright and censorship. To meet these challenges, university libraries in developed countries have adopted different strategies such as using a written collection development policy (CDP) to guide their collection development activities. However, university libraries in Africa are lagging in this regard. It is either they have not formulated the policy or used it to guide their collection development activities. Therefore, this study argues that a written CDP, if well prepared and used, can address collection development challenges facing university libraries in Africa and provide standard collections necessary for teaching and research activities of the university communities. Specifically, the paper discusses major collection development challenges facing university libraries in Africa and establishes ways in which a written CDP could be used to overcome them. Methodologically, the paper is based on a review of related literature. The paper contains a literature review of papers discussing the major collection development challenges facing university libraries in Africa and ways a written CDP could be used to overcome them.

Information Resources Security Threat in University Libraries in Katsina State

This study was carried out to investigate information resource security threat in university libraries in Katsina State. The objectives of the paper were to identify the types of information resources threat available and the measures taken to solve the issue of information resource security threat in university libraries in Katsina state. The paper employed a qualitative methodological approach using a narrative-based design. The population of the study comprises nine (9) participants selected from the libraries under study. A narrative-based analysis was adopted to analyze the data collected. The study established that theft of library collections, mutilations of the library collection, disruptive patrons’ behavior,natural disaster and artificial disaster, poorly secured premises, library staff attitude and ignorance of security issues were types of information resources threat in the university libraries in Katsina State. The study also established that windows and doors protection, a mark of ownership, checking in and checking out, recruitment of more library staff and security personnel, and use of telecommunication system e.g.,electronic access control, CCTV, RFID were the measures taken to solve the issue of information resources threat in the university libraries in Katsina State. Based on the findings of the study, the paper therefore recommends that university libraries should have a written collection development policy that covers security measures that will help other new staff and the academic community to know what is on the ground for them to follow strictly. The study further concludes that, the libraries should provide a perimeter alarm system, electro-magnetic control system, firewall installation, radio frequency identification system, and electronic access control in the university libraries, and security entrance of every university library should be managed by well-trained and qualified professionals to save resources from any act of mismanagement or security threat of information resources

Effect of Poor Implementation of Collection Development Policy In Federal Polytechnic Library, Nasarawa State

This study examined the effect of poor implementation of collection development policy in federal polytechnic library, Nasarawa state in central northern zone of Nigeria. Fou research questions guided the study. A survey design was adopted in carrying out the study. The total population for this study was (32) thirty-two librarians. The major instrument for data collection was questionnaire. The entire population of (32) thirty-two was sampled with questionnaires and only (26) twenty-six were all returned. Data was analyzed using frequency tables, simple percentages and means scores. From the analysis, the findings revealed that collection development policy is available but encompasses only the area of acquisition. resistance to change, worn out materials, inadequate professionals/Librarians, lack of cooperation from parent organization, problem of storage facilities, lack of funds, lack of collection development policy and duplication of titles are some of the major problems encountered in developing library collections. Based on the research findings, it was recommended that libraries should have a written collection development policy that will embrace selection, acquisition, weeding, gifts and exchanges, there should be constant staff training/orientation, librarians should consult with user community in order to have first-hand needs of their information, employment of qualified librarians, provision of space to enable the library have archives where they can deposit outdated materials. The study concluded that adequate and efficient evaluation of acquisition practices and collection development in federal polytechnic library, Nasarawa state and other libraries at large would effectively support librarians, lecturers and students research output.

Studi Kebijakan Seleksi Koleksi di Perpustakaan Universitas Tarumanagara

Collection development is very important for libraries as information managers. One of the most decisive stages is collection selection to ensure collection materials are in accordance with the needs and objectives of the library. Collection materials are used to support academic activities, both teaching and research. Collection materials determine the quality of the library because it is able to meet the needs of users. A good library guarantees the advancement of an institution, including the university. This paper analyzes the collection selection policy at the Tarumanagara University Library. The method used is descriptive analysis to get a specific picture based on the data. The results of the study indicate that there is a collection selection policy that is contained in a written collection development policy and has been implemented in accordance with the guidelines made.

Discuss critically the contribution that a formal written collection development policy can make to managing the collections and services of a library or information unit, and analyse the constraints to formulating and administering a policy.

development policy serve as a guideline to help libraries to determine which information resource has a value to the library and which needs to be abandoned. The process of building and developing this policy must involve all people related to the library such as librarians and library users to guarantee that this policy will serve its purpose. This policy has many advantages to the library and helps it to carefully select the materials that will be included in its collection. However, there are some challenges that face libraries while using this policy in the acquisition process. The libraries are not able to acquire all information resources available as this will cost too much. Additionally, there are new types of information resources that might not be included in the policy which requires updating this policy regularly. The availably of this policy in the libraries is a necessity, but there is a need for caution while developing it to be suitable for library goals and users.

Factors influencing collection development process at the University of Nairobi Library

PurposeThe purpose of this study was to investigate the factors influencing the collection development process at the University of Nairobi library and suggest ways for improvement.Design/methodology/approachA qualitative approach was employed to collect, analyze and interpret data from collection development librarians at the University of Nairobi purposively selected. Data were collected through structured interviews and documentary review. Data were analyzed using content analysis and descriptive statistics.FindingsThe study established that the library has a written collection development policy which was revised in 2014 and is strictly adhered to. However, the policy has a gap on the role of faculty as stakeholders in the selection process. In addition, the criteria for selection are not explicitly stated. Findings also indicate that budget allocation, collection development policy, user demands, quality of staff, library consortium and the Public Procurement and Asset Disposal Act of 2015 influence the collection development process at the University of Nairobi Library.Research limitations/implicationsThe study was conducted in one public university library in Kenya. However, the findings may be applicable in similar university libraries in the country.Practical implicationsThe findings of this study may benefit students and faculty in the University of Nairobi from improved collection development process that would ensure that their information needs are met in a timely manner. This would lead to improved research output by students and faculty and ultimately improved research output by the university. University library management may also benefit in improving the collection development process, thereby making it more economical. The findings may also be useful in decision-making and policy development on matters pertaining to collection development at the University of Nairobi and other universities. Furthermore, the findings may be used by researchers to provide context and background information for future research on collection development in public universities locally and regionally.Originality/valueThis paper fulfills the need to make the collection development process in university libraries more efficient by proposing ways of addressing the challenges experienced.

TAHAPAN-TAHAPAN DALAM PROSES PENGEMBANGAN KOLEKSI (Studi Kasus Perpustakaan Universitas Gajah Putih Takengon, Kabupaten Aceh Tengah)

Collection development is a core activity that has the task of holding and expanding collections in terms of collections in a library. The purpose of developing a collection is to expand and obtain a up-to-date collection. The University of Gajah Putih Takengon Aceh Tengah Library is a private university library that functions as an information institution to support the implementation of the Tri Dharma Perguruan Tinggi. In supporting the implementation of the Tri Dharma Perguruan Tinggi and fulfilling the information needs of its users, libraries need to develop collections and formulate collection development policies. This paper examines the stages of the collection development process at the Gajah Putih Takengon University Library Aceh Tengah regency and the collection development policy. This research uses qualitative methods with a descriptive approach. Data collection obtained through observation, interviews and literature study. The results showed that the stages of the collection development process at the Gajah Putih Takengon University Library Aceh Tengah regency were carried out simply without using a written collection development policy. In addition, the minimum number of librarians and budget is a logical factor for libraries in carrying out collection development activities.

Kebijakan Pengembangan Koleksi Perpustakaan Universitas Islam Negeri Raden Fatah Palembang

Collection is one of the requirements for the formation of a library in addition to library staff, facilities and infrastructure, a source of funding. Library collections are tailored to the needs of visitors, library types, and agency policies. The university library must have an adequate collection of both the number of titles and the number of copies. The collection is sufficient to support the implementation of education, research, and community service. In order for the development of a focused collection, a collection development policy is needed. This research uses a descriptive qualitative approach. This approach is used to describe the collection development that has been carried out by the library of UIN Raden Fatah Palembang along with the obstacles faced, as well as to collect data to make a written collection development policy. Data collection was carried out through observation, interviews and documentation. The findings in this study are that so far the UPT Library of UIN Raden Fatah has only carried out collection development activities by practice, but there is no collection development policy that will be used as a guide in carrying out collection development activities. This is so that the implementation of collection development activities is not well directed, because there are no guidelines in carrying out collection development activities.

Problematika pengembangan kepustakaan Islam: studi kasus di empat perpustakaan Perguruan Tinggi Keagamaan Islam Negeri (PTKIN) Jawa Timur

Introduction. This study aims to examine the Islamic collection development process conducted by 4 (four) Islamic universities’ libraries in East Java, including selection criteria and tools, the use of the collection, and challenges faced by the librarian Data Collection Method. Using a mixed-methods approach with surveys and interviews, four head of libraries and 338 students participated in this research. Analysis Data. Data from the questionnaire were analyzed using descriptive quantitative analysis method while the qualitative data from interviews were analyzed using the thematic analysis technique. Results and Discussions. The results showed that the libraries did not have any written collection development policies. The four libraries have used the right selection tools, but most of them have not utilized reviews of books based on online sources and social media. At present, the four libraries have not had any special subjects which potentially emerged as a distinction of the libraries’ collection. Nevertheless, there has been a plan to develop such a special subject of Islamic collection. The use of Islamic literature collections among students were considered in medium level of use. The challenges in developing Islamic literature collections are sourced both from internal and external sources. Internally, the library has not evaluated their collection development policies. While the low participation of lecturers in the development of library collections emerged as obstacles from external sources. Conclusions. Based on the findings, it can be concluded that the libraries involved in this study still needs improvements in some areas.

Nimble Collection Development Policies: An Achievable Goal

This paper identifies and reviews some of the currently relevant components of collection development which contribute to the need for having a written collection development policy (CDP) in place. The requisite elements for a pertinent and usable CDP are identified, keeping in mind the need to customize these policies to each library’s unique needs. A literature review is presented to demonstrate the long-standing purposes of collection development policies (CDPs), quantitative studies of existing CDPs, and some of the inherent drawbacks in the creation and application of these policies. The author presents a case study which demonstrates the processes undertaken to create a CDP for a medium-sized academic library. This includes more current and relevant considerations for a modern day CDP. The paper also includes the best practices identified throughout the policy creation process and which has the potential to be applied to other similarly situated libraries.

The Embedded Curator: Reexamining the Documentation Strategy of Archival Acquisitions in a Web 2.0 Environment

An embedded curator uses his or her physical and virtual presence within a selected community to document that community while simultaneously serving as a resource to it. While the “embedded curator” term may be relatively new to the profession, the practices that inform its implementation are not. Collection development for special collections, particularly for archival materials, has a robust history of debate about the best methods for encouraging and managing gifts.1 Embedded curators require a pragmatic and flexible written collection development policy that values occasional serendipitous acquisitions, as well as a strategic plan to build ongoing collections that focus on . . .

Revisiting an Abandoned Practice: The Death and Resurrection of Collection Development Policies

Academic libraries have a long tradition of endorsing and creating written collection development policies to communicate, both internally and externally, their dynamic collection practices. As revealed by a literature search, academic libraries, over time, appear to have abandoned this practice. This article documents how Texas A&M University Libraries embraced the ambitious task of resurrecting written collection development policies and, as part of this process, assessed the current state of collection development, systematically planned for future collection growth, and identified emerging fields of research requiring additional collection support. This process also undertook the integration of collection development into the organizational culture of the libraries. Reflecting on this process, the authors present the case for creating and maintaining written collection development policies in academic libraries.

Assembling Selection Criteria and Writing a Collection Development Policy for a Variety of Older Medical Books

Faced with a room full of older medical books, the Cleveland Clinic library staff needed to come up with guidelines to help free up space and decide what to do with the books. Without a written collection development policy, there were no selection criteria to help them decide the fate of these older medical books. A literature review was done to find the support for a unique set of criteria for the books. A run-through of the criteria was presented to the staff and a collection development policy incorporating the new criteria was written.

Evaluating the Future: Special Collections in Art Libraries

This survey was conducted online, primarily in May 2006. Institutions were selected with the intention of providing a representative sample of art research libraries across the spec trum of academic, museum, and independent research libraries and a broad geographic range of institutions within the United States. Individual recipients were those parties responsible for the administration of the art library within their institution. For the purposes of this study, academic art libraries were limited to those either supporting an independent art institution or physi cally separate libraries within a university library system. From an initial group of fifty art librarians, eighteen surveys were received; however, only fifteen surveys were complete enough to include in survey results. Within the primary group of fifteen respondents were ten art museum libraries (67 percent), four art college or university art libraries (27 percent), and one independent research library. These library varied in size from 15,000 to 920,000 total volumes. Throughout the survey the term collections was used as a generic term for rare books and special collections. Unless rare books and special were treated as distinct collections, libraries were asked to include materials defined as rare books along with special statistics. Though the number of survey responses was limited, certain trends were revealed. More than half of the libraries surveyed do not have written collection development policies in place, just over one quarter have special transfer policies, and only one fifth have special identification policies. Nonetheless, all libraries surveyed indicated that they distin guish their rare books or other special from general collections, and the majority indicated that special identification criteria are used in their libraries, suggesting that many of these libraries are engaging in the selection of special materials in the absence of a written policy. The survey included questions on collection information; collection inclusive dates; types of materials in collections; iden tification of rare and special materials; acquisitions; evaluation and transfer of materials; policies; and decision making. However, this article will emphasize the areas most directly related to the identification of special collection materials. The discussion will be preceded by an overview of how rare books and special are defined and identified in general collections.

Making a statement: reviewing the case for written collection development policies

Reviews the established arguments for writing collection development policies, focusing on selection, planning, public relations and co‐operation. Identifies various practical and theoretical drawbacks, and illustrates these with examples from library literature. Concludes that a more flexible approach is needed in order to reflect the changing environments of publishing, library selection and acquisition.

전문도서관의 전자자료 장서개발정책에 관한 연구

The purpose of this study is to suggest formulation of collection development policies of electronic materials for special libraries related to economy and society. First, according to the basic directions and aims of special libraries, the written collection development policies should be codified. Second, the electronic materials selection committee or collection development committee should be formed at the organization level. Third, the special libraries should make advantageous contracts of purchase based on the cooperations between libraries through the formation of a consortium. Fourth, librarians in charge of collection development need to have substantial work abilities to cope with their role and expertism in the electronic environment. Fifth, to activate electronic materials, the strategy for budget increases should be made.

Doing the Best We Can? The Use of Collection Development Policies and Cooperative Collecting Activities at Manuscript Repositories

Written collection development policies and cooperative collecting activities are two tools that archivists are encouraged to use in the course of creating and adding to their repositories' collections. Written collection development policies are advocated as a way to ensure that collections have a coherent and well-defined focus, while cooperative collecting practices are seen as a way to ensure that related materials are not scattered among far-flung repositories and that repositories' scarce resources are not needlessly squandered on unnecessary competitiveness for collections. However, not only are there numerous impediments to the effectiveness of either of these tools, many repositories do not use them. A survey of manuscript repositories reveals some of the reasons why more repositories do not engage in these practices, while quantitatively demonstrating the benefits they offer to repositories that do.

Wasted words: The written collection development policy and the academic library

Written collection development policies in the academic library are unnecessary. The widespread endorsement of written policies in the literature represents librarianship's acceptance of unchallenged assumptions. Instead of writing policies that quickly become irrelevant and outdated, bibliographers should concentrate on selection and evaluation of their collections.

Systematic Reference Weeding

Although systematic weeding of library reference collections has repeatedly been recommended as an essential method for keeping collections accurate, current, and accessible, few practical guides have been put forth to assist librarians in this task. The present article reports on one library's successful weeding-by-commitee program. Through a process involving individual recommendation followed by group approval/disapproval, small segments of the reference collection were reviewed on a monthly basis. A written collection development policy provided the theoretical support for the decision-making that occurred. The benefits of the weeding program extended beyond the obvious reduction of outdated or unused material.