The focus of this column is a project that a colleague (1) and I have been involved with for the past four years. Specifically, we have made a concerted effort to track and collect published articles and other material by faculty members, graduate students, and others on our campus and then to share that information with the rest of our university. Both of us are public service librarians who are heavily involved in liaison work to our assigned academic departments. Our overarching motivation for doing this is the belief that it's vital for us to be aware of scholarly activity taking place in our departments and throughout the entire institution--in other words, to be good students of the organization. A major benefit of this work is that we can better support the research interests of our faculty, and potentially contribute more broadly to the accreditation process as well as to some of the annual surveys that departments and the university participate in. The quality control study that is described here also presents some challenges that will require future reflection on our part. THE ENVIRONMENT My university identifies itself as being the comprehensive liberal arts institution for the state of South Dakota. Our enrollment is approximately 10,000 students. In addition to our undergraduate programs, The University of South Dakota (USD) offers graduate degrees in approximately 65 different areas, a dozen of which are doctoral granting. (2) USD also has a medical school with an emphasis on rural health and primary medical care, a law school, a business school, a school of education, and a school of health sciences (for nursing, social work, physical and occupational therapy, medical laboratory sciences, alcohol & drug studies, and physician assistant training). As with most universities and colleges, the research expectations for our faculty have become more stringent during the past decade. THE PROJECT Against this backdrop, a colleague and I co-manage a monthly project for the USD libraries. Over the last four years, the two of us have devoted time and energy to tracking the academic journal articles and other publications that USD faculty members, graduate students, and other researchers on campus have had published stemming from the research they conduct. We want to monitor the university's research environment as well as showcase the material being published from across our campus. Doing this also helps to more effectively position our library in its collection development and other marketing endeavors. This project is very detail-oriented, not to mention labor-intensive, work. We first have to sort out which authors are actually affiliated with USD. Often I look up individuals in an online campus directory to ascertain who meets this criterion. This is a daunting task, though less so than it would be on a larger campus. Next, we need to confirm that an article did not appear in a previous month which can easily happen when using two different database vendors (in this case, Thomson-Reuter's Web of Knowledge and the EbscoHost databases). Again, an intangible reward for doing this is that it enables us to have an increased awareness of the active scholars on our campus and what their interests are, all of which affects our ability to perform more effectively as public services librarians and academic liaisons. Colleges and universities, like many other types of institutions, seem to operate in a silo-like environment in which individuals know and work primarily with those who are part of the same silo. Getting to know people in other silos can often be difficult. This project helps us break down some barriers. Truth be told, I often find myself tapping the same tendencies in this project that I did with my baseball card collection which was started in third grade and maintained for the next 20 years. In addition to benefiting from it financially--it covered my library school expenses--that baseball card collection was a tremendous asset for me to know almost everyone in major league baseball during that 20 year span and beyond. …
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