Organization Of Archives Research Articles

Strengthening n Integrated Participatory Commitment in the Organization of Archives for Village Heads in the Pemalang District

Strengthening n Integrated Participatory Commitment in the Organization of Archives for Village Heads in the Pemalang District

ARCHIVES GOVERNANCE IN SMP NEGERI 6 ONE ROOF DULUPI BOALEMO GORONTALO PROVINCE

The purpose of the study is to analyze and describe the management of school archives. Research uses a qualitative approach, because the qualitative approach utilizes direct data sources in a natural context (natural setting) to reveal various aspects of observed phenomena. The type of research applied is descriptive research that aims to conduct an in-depth analysis of the situation and conditions of a particular phenomenon.
 The results showed that archive management at SMP Negeri 6 Satu Atap Dulupi still has many obstacles. From the policy specs, there are still limited human resources specifically in the field of archives, lack of understanding of records management among teachers, and poorly structured organization of archives causing records management to be ineffective. Furthermore, looking at the determinants of records management, the results of the study show that financial management is not optimal, limitations of digital management, limitations of physical storage, and lack of a structured management system. Increased understanding, utilization of technology, the role of stakeholders, more focused supervision, and increased structuring in managing archives are needed to increase their efficiency and effectiveness.

Evoluţia instituţiei şi ştiinţei arhivistice româneşti în timpul directoratului lui Aurelian Sacerdoţeanu (1938-1953)

The article explores the role played by Aurelian Sacerdoţeanu in the organization, management, and modernization of the State Archives. It also shows how these processes triggered the consolidation of archival science in Romania. First, I analyze the administrative activity of Aurelian Sacerdoţeanu at the helm of the State Archives. Second, I address his scientific work and the contributions he made to Romanian archival science. The historical period under consideration (1938-1953) was marked by major political and social changes. Thus, the study of Sacerdoţeanu’s administrative and academic work offers valuable insight on the broader transformation of the historical field during these turbulent years.

Multimodal archive resources organization based on deep learning: a prospective framework

PurposeThe digitalization of archival management has rapidly developed with the maturation of digital technology. With data's exponential growth, archival resources have transitioned from single modalities, such as text, images, audio and video, to integrated multimodal forms. This paper identifies key trends, gaps and areas of focus in the field. Furthermore, it proposes a theoretical organizational framework based on deep learning to address the challenges of managing archives in the era of big data.Design/methodology/approachVia a comprehensive systematic literature review, the authors investigate the field of multimodal archive resource organization and the application of deep learning techniques in archive organization. A systematic search and filtering process is conducted to identify relevant articles, which are then summarized, discussed and analyzed to provide a comprehensive understanding of existing literature.FindingsThe authors' findings reveal that most research on multimodal archive resources predominantly focuses on aspects related to storage, management and retrieval. Furthermore, the utilization of deep learning techniques in image archive retrieval is increasing, highlighting their potential for enhancing image archive organization practices; however, practical research and implementation remain scarce. The review also underscores gaps in the literature, emphasizing the need for more practical case studies and the application of theoretical concepts in real-world scenarios. In response to these insights, the authors' study proposes an innovative deep learning-based organizational framework. This proposed framework is designed to navigate the complexities inherent in managing multimodal archive resources, representing a significant stride toward more efficient and effective archival practices.Originality/valueThis study comprehensively reviews the existing literature on multimodal archive resources organization. Additionally, a theoretical organizational framework based on deep learning is proposed, offering a novel perspective and solution for further advancements in the field. These insights contribute theoretically and practically, providing valuable knowledge for researchers, practitioners and archivists involved in organizing multimodal archive resources.

FEMEI ȘI CORESPONDENȚĂ CIFRATĂ ÎN SECOLUL AL XVI-LEA: INTRODUCERE ÎN ANALIZA MESAJULUI CRIPTAT RENASCENTIST

Our article focuses on the analysis of coded messages and correspondence that started to appear during the Renaissance, a time when keeping political secrets had become a necessity. Our aim is to draw the background of a subsequent research in the field of coded correspondence, putting into perspective the difficulties of the identification of coded letters, due to a deficient organisation of most archives, especially when it comes to female coded correspondence.

Effectiveness of Archive Arrangement in the Barru Regency Regent's Office

Archives for an agency are one of the supports for the smooth running of operational activities. Archives are one of the most valuable assets owned by an agency and carry a large role for the agency. This research aims to find out how effective the organization of archives at the Barru Regency Regent's Office is in-depth and detail, equipped with supporting and inhibiting factors. This research is qualitative, therefore, to achieve the research objectives, data collection techniques were used, namely observation, interviews, and documentation with informants, 3 employees in the Archives Section of the Barru Regency Regent's Office. The results of this research show that all indicators used in this research are classified as effective. The indicator referred to is that active inspection is classified as effective because incoming files are first checked properly and thoroughly based on the number or alphabet used. Indexing archives is considered effective because the files are checked and then stored in folders with the same captured words or keywords. Giving marks is considered effective because the archives are marked in the form of bright-colored sticky notes. Sorting archives is considered effective because files that have been classified based on keywords are put into folders. Archive storage is classified as effective because the files have been organized well and carefully from the beginning to the last stage, namely storing employee records in folders and then storing the folders in archive cabinets. In this research, several indicators are used that can answer the research problem formulation from the initial stage to the final stage in arranging in-depth and detailed archives at the Barru Regency Regent's Office. The results of research using several indicators can reveal the process of structuring archives from the initial process to the final process, equipped with supporting factors and inhibiting factors contained in the process of structuring archives at the Barru Regency Regent's Office.

Landscape architectural documents in personal archives, an added challenge

Incorporating architectural records into thematic archival institutions has been a common practice since the 1970s, a trend that has recently accelerated in the Portuguese context. The uniqueness of certain architectural records and collections has been an archival challenge, reflected by the several attempts to standardize their description in an ongoing process since the 1980s. While acknowledging the crucial work done by these institutions in preserving documents, there is also a tendency to focus on preserving fragments of an information system, which can have pernicious effects on understanding archives.
 In an attempt to understand the composition and organization of archives in the field of landscape architecture and how they can restrict or distort archival classification and knowledge, a brief comparative analysis is conducted on the corpus of documentation of three archives under the custody of thematic institutions. For enhanced understanding, a concise overview of the discipline of landscape architecture and the roles played by its practitioners is provided. This comparative analysis attempts to demonstrate how a thematic approach, breaking organic ties, even if indelible, or underestimating lesser-known contexts or producer activities, can restrict or distort archival classification and knowledge.
 The focus on Gonçalo Ribeiro Telles's archive and its ongoing organization, along with the analysis of a drawing from this archive, aims to demonstrate the need for a transition, especially in specialized or thematic institutions, from the construction of professional collections or archives to a focus on personal archives, which are organic aggregations of individuals who, during their lifetimes, also bequeathed records related to landscape architecture.

A*CENSUS II: Archives Administrators Survey Report

This second comprehensive Archival Census and Education Needs Survey in the United States (A*CENSUS II) was funded by a grant from the Institute of Museum and Library Services. The surveys were conducted by Ithaka S+R in conjunction with SAA. The All Archivists Survey, which garnered 5,699 responses, targeted self-identified archivists/archives workers in the United States to gather information about their demographics, educational background and needs, job placement and status, and salaries, as well as their perspectives on key issues in the field. The All Archivists Survey Report is published in the Spring/Summer 2023 issue of American Archivist. The Archives Administrators Survey, which garnered 746 responses, targeted the directors of archival organizations to gather data about institutional characteristics, resources, strategic directions, and equity, inclusion, diversity, and access issues. Both datasets are open access in the SAA Dataverse at https://dataverse.unc.edu/dataverse/ACENSUS.

Convenient Fires and Floods and Impossible Archival Imaginaries

This article concerns one notable feature of narratives around child welfare records: the prevalence of stories of records destroyed in natural disasters. These stories have the power to rouse strong emotions for people who grew up in institutional “care.” Care Leavers, many of whom have a justifiable lack of trust in institutions and authority as a result of their childhood experiences, are skeptical about the supposed loss of their records in fires and floods. They remain suspicious that the records do exist but are being withheld to protect the reputations of the institutions. This article considers Gilliland and Caswell’s notion of “archival imaginaries” in the context of missing, lost, or inaccessible child welfare records in Australia. The authors argue for an approach to describing these records that is not only person centred but also trauma-informed. The article presents two case studies that demonstrate the potential of applying this approach when describing records supposedly destroyed by fires and floods. Descriptions need to document the full story of the records, whether they materially exist or not, in a way that validates and acknowledges Care Leavers’ strong feelings about records and demonstrates archival organizations’ commitment to remediating the damage and hurt caused by past practices.

Ruling by information, governing by records: the spoken and written grammar of power in post-communal Italy (c. 1350–1520)

ABSTRACTRecent research has widely emphasized the role of public written records and data-managing strategies in late-medieval governmental growth. The necessity to control information and to assure that a timely stream of news and communications circulated among the various components of a composite domain became central for princes and governments. Such a need was translated into new documentary techniques and archival organization by the endless work of many professionals at various territorial levels. However, the increasing recourse to recorded information was a multifaceted phenomenon. To better understand its complexity, the essay will investigate the intersection of spoken and written strategies of information-gathering and negotiation. Secondly, the paper will also take into account the ambivalent dynamics underlying the recording of the various means required not only to rule a composite territorial domain, but also to control its administrative, judicial and fiscal geography. Whereas the use of written records became the norm for the establishment of a new political order, that practice sometimes, and for different reasons, also contributed to preserving the memory of a different past. In order to adequately capitalize on late-medieval Italy’s complexity, the essay will examine different records and different contexts. The examples will be taken from a set of composite polities in post-communal northern and central Italy (ranging from Milan to Florence or Mantua) which shared some common features, but which were also different in size, strength, ideological models and material constitution. The considered timespan will be a long Quattrocento going from the mid-fourteenth to the early sixteenth century.

Emotional responses in archival work

Building on previous work investigating the impact of exposure to (a) records with traumatic potentialities and (b) interactions with donors and community researchers whose suffering is documented in the archives, this study sought to better understand emotional aspects of archival work. Using a diary research methodology, 15 archivists engaged in diary keeping for approximately four months. What emerged was a broad set of events and experiences that triggered a wide range of emotional responses arising from archival work. This included: pre-existing emotional states and characterological traits; emotional exchanges in the workplace with colleagues and others; emotional demands of the work (including emotion work and emotional labour); team and leader interactions arising from group tasks and leader behaviour; and organizational policies, climate, resources and demands. This broader set of interactional factors forms the foundation on which traumatic and other troubling events are encountered. Future research must consider the nature of archival organizations and interactions within them that contribute to the overall working experience. In addition, archival organizations need to take responsibility for creating a culture that demonstrates respect and appreciation for workers, acknowledges the interpersonal challenges of the work, and provides supports for archivists who are shouldering the challenges.

History of the Integrative Relationships between Kazakhstan’s National Archive and Public Archival Institutions of Commonwealth of Independent States’ Countries

This article considers one of the most important periods in the archival development of Kazakhstan such as ratification of international documents aimed to build cooperation and partnership between state archives of CIS’s countries and their usage in archival organization. This integration was implemented by the CIS’s countries, former parts of USSR, because historical documents of these countries were preserved in the general place. After independence, each country initiated new historical studies that caused exchange of their ar- chival information. The article describes the main questions of archival activities and their contributions to scientific development. It considered such new concepts as cooperation, integration and building of open archives. The authors emphasize significance of archival collaboration of the CIS’s countries and suggest further intensification of their partnership.

College and University Archivists: Doing It All for Less

ABSTRACT The Society of American Archivists (SAA) and its members have conducted numerous surveys of the archival profession—both of archivists as individuals and of archival institutions—through the years. In 1949, the College and University Archives Committee of SAA conducted the first survey specifically of college and university archives. Building off previous surveys, in 2021 the College and University Archives Landscape Survey was undertaken by the College and University Archives Section to gather data about the management and organization of college and university archives within the United States, as well as about the backgrounds, skills, responsibilities, and tasks in which college and university archivists are engaged. While the initial results were released to the membership, this article represents further analysis and contextualization with other professional literature. It identifies trends, similarities, and differences between surveys and eras, and it provides suggestions for future surveys and research.

Digitisation of audio-visual archives at the National Archives of Zimbabwe

This research pursues bringing to light the modern landscape of administering audio-visual archives at the National Archives of Zimbabwe (NAZ) and getting it on the journey towards digital preservation. The Victorian era paved the way to analogue technological evolution in the audio-visual archiving fraternity. A technological breakthrough initiated by a Frenchman, Louis Daguerre, led to the invention of a photographic image on a silver-coated copper plate medium in 1839. Again, in 1927, the outstanding Thomas Alva Edison positively documented audio on a rotating tin foil cylinder carrier. The form of documented memories in many African archives is mostly in conventional formats. Nonetheless, in the contemporary past, NAZ combined audio-visual archives and television archives that were raised up by the United Kingdom, which was the colonial supremacy during the period of 1890 to 1979. The British administration established the Colonial Film Unit at the commencement of the Second World War, in 1939, as part of political creativity focused on colonies. The NAZ audio-visual unit was born in 1988 under the library section to assist the information desires of the establishment, through the creation, purchase, organisation, preservation, and dissemination of audio-visual archives. The researcher used a qualitative case study methodology with an interpretivist perspective where the main focus of the research was on the NAZ’s Harare head office. Interviews, document analysis and observations were used as the major data collecting tools. The results showed that the institution houses audio-visual materials and is still struggling to preserve all the formats digitally. Lastly, the study recommends the adoption of digital preservation mechanisms to facilitate the proper care and access of these precious non-conventional records as declared by UNESCO.

Итоги заседания Совета отделения Российского исторического общества в Омской области

At the meeting of the Council of the branch of the Russian Historical Society in the Omsk region, the main results of the activities of the branch in the Omsk region were presented. Chairman of the Branch Council I.I. Krott introduced those present to the results of scientific historical research, achievements in the popularization of historical knowledge and historical education. Presentations were made by the director of the Historical Park “Russia - My History” O.A. Bezrodnaya, Dean of the Faculty of History, Philosophy and Law of Omsk State Pedagogical University E.V. Chernenko, director of the Museum of Archeology and Ethnography of Omsk State Pedagogical University M.A. Grachev and other heads of educational institutions, museums and historical projects supported by the History of the Fatherland Foundation. During the presentations, the main problems of historical education and historical science in the Omsk region were identified. The first problem is related to the lack of a concept for presenting historical material for schoolchildren as part of the preparation of a textbook on the history of the region, as well as generalizing scientific research on the history of Omsk and the Omsk region. In 2023, a team of historians has already done some work: a working group has been created to prepare a textbook, and the existing educational and methodological background has been analyzed. The second problem is the abandonment of archaeological practices and the reduction of hours for teaching archaeological disciplines in historical pedagogical areas. This situation in pedagogical universities was caused by the strengthening and expansion of the pedagogical and educational core. The exception is Omsk State Pedagogical University, which has preserved archaeological practices, and Omsk State University named after. F.M. Dostoevsky, organizing, in collaboration with archaeologists from the Omsk branch of the United Institute of History, Philosophy and Philology of the Siberian Branch of the Russian Academy of Sciences, expeditions to explore the Tara fort. The third problem is identified in the field of implementation in the educational process of the concept of teaching the history of Russia for non-historical specialties with the inclusion of sectoral and regional history. Deputy Minister of Science and Higher Education of the Russian Federation, co-chairman of the Russian Historical Society K.I. Mogilevsky noted that eight textbooks for higher education are currently being prepared for publication, based on the concept of teaching Russian history for non-historical specialties, with the inclusion of material on industrial history. The last meeting of the Council showed the significant work carried out by research institutes, educational institutions, museums and archival organizations in the Omsk region to develop historical science and education, and at the same time identified a number of serious problems, the solution of which requires the consolidation of the historical community on a single discussion platform.

REGARDING DIGITIZATION OF ARCHIVAL INSTITUTIONS

In this article, the study and analysis of types of digital resources in the activities of archives, information about electronic archives and their types, organization of electronic archives is studied. Also, the essence and importance of concepts and knowledge such as the use of electronic archives, creation, regulation, storage of electronic documents, protection of electronic information are revealed.

Digital humanities degrees and supplemental credentials in Information Schools (iSchools)

The digital humanities (DH) is an emerging field of teaching and research that invites modern technologies to address traditional humanities questions while simultaneously making space for humanistic critiques of those technologies. A natural relationship exists between DH and the field of information studies (the iField), particularly surrounding their common focus on the interface between humans and computers, as well as subfields such as the organization of information, libraries and archives, data preservation, and information in society. Thus, we propose that iField programs in universities should take an active role in DH education. We are particularly interested in programs that are officially Information Schools (iSchools), members of the international iSchools Organization. Our research began as part of a DH curriculum committee convened by the iSchools Organization. To support iSchool engagement in DH education, we have inventoried and analyzed the degrees and supplemental credentials offered by DH education programs throughout the world. Our study deployed multiple data collection methods, which included conducting both ad hoc and comprehensive website surveys, querying an online DH catalog, and inviting members of the iSchools Organization to participate in an online questionnaire. This work has revealed several common patterns for the current structure of DH programs, including the various types of degrees or supplemental credentials offered. We observe that iSchools have a significant opportunity to become more engaged in DH education and we suggest several possible approaches based on our research.

Archiwum Magistratu miasta Kielce z 1873 r. w świetle ankiety sporządzonej dla Komisji Specjalnej do Urządzenia Archiwów przy Ministerstwie Oświecenia Publicznego

In 1873, Special Committee for the Organization of Archives has been appointed. One of its first decisions was to prepare a survey, which would have allowed to obtain information on archival documentation and the technical state of the archives of local administrative offices at the territory of Imperial Russia. The survey was distributed among other administrative units at the territory of the Kingdom of Poland, hence it was sent to the magistrate of Kielce. Based on preserved source materials one can derive information regarding the character of questions addressed by the aforementioned Committee, as well as about the state of the archive of Kielce magistrate.

Архивное строительство Калмыцкой АССР. 1962–1980 гг.

Introduction. In the article, the author examines the history of archives in Kalmykia within the 1962-1980 chronological framework. In 1962, the Archive Department of the Ministry of Internal Affairs of the KASSR and the State Archives of the Republic were transferred to the jurisdiction of the Council of Ministers of the KASSR; and in 1980, the Archive Department under the Council of Ministers of the Kalmyk ASSR was reorganized into the Archive Department of the Council of Ministers of the Kalmyk ASSR. The article aims at examining the history of archives and archiving in this period, focusing on the impact of changes in the administrative-territorial division of the Republic on the formation of a network of archival institutions in Kalmykia. This has involved the study of issues of archival acquisition in the state archives, methods of preservation of archival records at the stage of departmental storage and in the state archives, and the use of archival documents for the purposes of national economic and scientific research. Data and research methods. The sources for the research were archival records of the National Archives of the Republic of Kalmykia, many of which are introduced for the first time. Results. The study indicates that the period under consideration saw radical changes in the archival organization in Kalmykia. The archival institutions of the Republic organized their work in accordance with the adopted normative legal acts, the instructions of the higher organizations, and the state of local archiving. In general, during this period, the archivists of the Republic succeeded in reaching the standards required in their professional field in the country at large, and, also, in creating the foundation for further improvement in the field.

‘Time Capsule’ Archiving through Strong Dark Archives (SDA): Designing Trustable Distributed Archives for Sensitive Materials

ABSTRACT Archivists regularly contend with a wide range of security threats, including data breaches, inadvertent loss, and legal action by those hoping to make sealed records public. These threats are particularly salient when sensitive materials are donated with delayed-release conditions. Trust in archivists’ ability to enforce such conditions gives donors the confidence to enter into the historical record materials that they might otherwise destroy. But as these materials are increasingly born-digital (and therefore hackable, convenient to exfiltrate en masse, and more easily corrupted), and as governments and private parties become ever more aggressive in their efforts to secure early releases, we must innovate in order to stand still. To compensate for these new dynamics, we propose Strong Dark Archives (SDA), a blended legal and technical protocol for securing delayed-released archival materials among a network of libraries. SDA leverages modern cryptography and institutional agreements to coordinate access-control across multiple accredited archival organizations, providing broad resilience to data breaches, technical failures, and legal process. Through this distributed approach to security, SDA imposes meaningful friction on efforts to force the early disclosure of archival records.