The building blocks of a scientific facility based on particle beams comprise magnets and electro-magnetic devices. The optical design usually imposes a demanding accuracy with respect to their theoretically exact position and orientation. It happens that the functional features are either not clearly defined – what is the « axis » of a magnet –, or not explicitly used along their lifecycle. Improving how to handle these functional features would contribute to meeting demanding challenges. The European Spallation Source (ESS) is aiming at providing a powerful proton linear accelerator and a target system to produce pulsed neutrons. The challenging complex design and integration yielded to introducing a tool shared in common by all stakeholders along the lifecycle: the “situation features”, as defined in ISO GPS (Geometrical Product Specifications) standards. They are here developed, and extended to beyond-mechanics use cases. Two examples of fiducialization and installation phases are presented for neutron beam guides and quadrupole magnets. Perspectives of generic use are also highlighted.