Electronic Government Procurement Research Articles

The Factors Affecting Electronic Government Procurement (EGP) Implementation in Zambia’s City Councils: A case of the Lusaka City Council

The Lusaka city council was used as a case in the research to identify the factors that hinder or facilitate the successful implementation of E-GP. A non-probability sampling technique, namely purposive sampling, was used, using a sample of 80 personnel and suppliers of the Lusaka city council. The research used a quantitative and qualitative approach with a descriptive research design. Data was gathered via a questionnaire and interview, and descriptive and inferential statistics were used to assess it. The results show that the benefits were confirmed by both the suppliers and the end users. They all stated that E-GP has reduced the time and cost of doing business for both bidders and procurement entities (PEs). It has also allowed equal opportunity to all bidders because it involves the free download of bidding documents, and bidders are only charged at bid submission. In the past, there was too much corruption, but the automation of the publication of tenders and contract awards has led to greater transparency in the procurement system. The results also show that personnel working in departments related to E-GP are not receiving the required support from superiors in using the e-government procurement system. The study further indicates there is limited reliable, affordable, and fast internet, which in turn is affecting e-government procurement at Lusaka City Council. Implementing e-procurement is faced with the most prominent challenge of poor internet at the institution. This study recommends, among other things, enhancement of the system and improvement of organizational culture to allow others to be part of the process. In addition, LCC should invest heavily in the system if they want to reap the benefits of its existence in the future.

Implementation of the Public Procurement Act No. 8 of 2020: A Case of the Technical Education Vocational and Entrepreneurship Training Authority

The study evaluated the implementation of Public Procurement Act No. 8 of 2020 by public entities, focusing on the case of the Technical Education, Vocational, and Entrepreneurship Training Authority (TEVETA). This study aimed to assess the implementation of the Public Procurement Act No. 8 of 2020 at TEVETA. A descriptive research design was employed. The target population included Directors, Managers, specialists, and officers from the Finance, Audit, Procurement, and Information Communication and Technology (ICT) departments. Purposive sampling techniques were utilized to select seven (7) finance staff, two (2) Audit staff, and three (3) procurement staff. Data from Finance staff, Audit staff, and Procurement staff were collected using interview guides, while Information Communication and Technology staff participated in focus group discussions. Observation checklists and document analysis were also employed. The researcher personally conducted the administration of the guides and focus group discussions. The collected data were analyzed using descriptive statistics and presented in tables, charts, and graphs using Microsoft Excel. The study identified challenges in the implementation of the Public Procurement Act No. 8 of 2020 at TEVETA, leading to non-compliance with the existing public procurement law. It was found that the electronic government procurement system (e-GP) was not implemented due to a lack of capacity among procurement professionals. There was a lack of interaction between procuring entities and the Zambia Public Procurement Authority (ZPPA) to organize training workshops, seminars, and conferences on interpreting and implementing the Public Procurement Act. Challenges were also noted in implementing section 12 of the Public Procurement Act No. 8 of 2020 related to the use of the market price index. The study highlighted that the quarterly market price provided by ZPPA was susceptible to price fluctuations and the depreciation of the Zambian currency against major currencies. Consequently, the study concluded that the Public Procurement Act No. 8 of 2020 was not effectively implemented at TEVETA. It was recommended that ZPPA and TEVETA collaborate to enhance the capacity of procurement professionals for effective interpretation and implementation of the Public Procurement Act. Additionally, it was suggested that the quarterly market price index (MPI) be reviewed monthly due to price fluctuations and currency depreciation compared to major currencies.

The Electronic Government Procurement System in Uganda; Challenges and Benefits

The Electronic Government Procurement System in Uganda; Challenges and Benefits

Critical Success Factors in the Implementation of Electronic Government Procurement in Sri Lanka

Critical Success Factors in the Implementation of Electronic Government Procurement in Sri Lanka

Construction of PLS-SEM Model of Organisational Factors Affecting the Efficiency of Emarati Electronic Government Procurement Platform (EEGPP) Implementation in UAE

The United Arab Emirates (UAE) government paid a lot of attention to enhancing its e-government services, including the e-government procurement platform (E-GPP). Due to lack of study regarding the efficiency of E-GPP implementation, this research aimed to develop a PLS-SEM model of organizational factors affecting the efficiency of Emarati Electronic Government Procurement Platform (EEGPP)of UAEgovernment. This study adopted the quantitative research approach where the survey data from 206 participantswere used to developand analysethe model using SmartPLS software.The model was evaluatedand found thatit achieved GoF value of 0.690which indicate havinghigh validating power. Futher analysis on the model, found that planning, policy formulation, change management, and human resource managementconstructshave significant effect on the efficiency of theEEGPP. Mediating effect of innovation construct alsorevealed that innovation has a significant mediating effect on the relationship between the four independent variables (planning, policy formulation, change management, and human resourcemanagement) and the efficiency of the EGPP of the UAE. This model and the outcomes of this research can contribute significantly to policy and decision-makers during focusing on the planning, policy formulation, change management, and human resource management in theimplementation of the EGPP.

Analysis of Factors Affecting Efficiency of UAE E-Government Procurement System

E-government services, including the e-government procurement platform, are a top priority for the UAE government (E-GPP). E-GPP implementation has not been studied extensively, so researchers set out to investigate how critical organisational factors affect E-GPP implementation in UAE. For the purpose of prioritising the factors that affect efficiency of Emirati Electronic Government Procurement Platform, this paper conducted an exploratory study (EEGPP). Mean values were calculated from the 206 questionnaires that were filled out. Factors such as E-GP Planning and Policies; Change Management; E-GP Training; and E-GP Service Quality were found to be moderate to high in defining the importance of each category. In addition, innovation and efficiency are reported to be moderate to high measuring factors. Also rankedeach factor to prioritise and identify the most important ones.. As a guideline, the findings of this study can be used in the development of an E-government procurement strategy that is more effective.

Does Digitalization Matter for Grievance Redress Mechanism? An Analysis of the E-Government Procurement in the Local Government

Public procurement denotes the attainment of goods, works, or services required by governments through contracts. Public procurement is usually plagued with covert practices and exclusive forms of corruption in Bangladesh. The cost of development finance is much higher in public procurement than that of others in Bangladesh. There have been no unified rules or laws regarding government purchases since 2006. The Government of Bangladesh enacted its ever first act of public procurement, the Public Procurement Act, 2006 (PPA, 2006), and the Public Procurement Rules, 2008 (PPR, 2008). The procurement entity must disseminate procurement information through electronic medium i.e. Electronic Government Procurement (hereinafter e-GP). Despite passing over an era since its enactment, the role of the PPA, 2006 remains seriously under-researched area, specifically there is no research on the issue of the grievance redress mechanisms. The study has been done using a qualitative case study methodology, backed by both primary and secondary documentary analysis. Based on empirical data, this paper explained the role of digitalization in the process of government procurement and depicted changes that have been brought by the implementation of e-GP in government purchases. However, it concluded that the grievance redress mechanism in the process of procurement is only existing in the policy papers which need mandatory implementation for a transparent and accountable governance system. Despite the significant changes and up-gradation in digital government procurement, it is hardly found that the GRM process is digitalized. And the mass tenderers are yet to be acquainted with the improvised system apart from the consistent efforts of the government.

Electronic Government Procurement in the EU-Vietnam Free Trade Agreement: An Opportunity for Increased Transparency and Accountability?

The use of electronic government procurement systems has grown in recent years. Policy makers are increasingly employing e-government procurement tools to generate competition, increase transparency, streamline procuring processes and cut red tape to improve governance. This article examines the rationale for e-government procurement provisions in bilateral trade agreements and highlights the benefits from using electronic systems. Using the case of the EU-Vietnam trade agreement we elaborate on how electronic government procurement can be a mechanism to enhance transparency and accountability, and reduce opportunities for corruption in Vietnam. e-procurement, transparency, free trade agreements

Analysis of a Conceptual Model and Assessment of the e-Procurement System in Bangladesh

The public procurement system in Bangladesh has been running by traditional manual process under the flagship of Public Procurement Act (PPA 2006) and Public Procurement Rules (PPR 2008). Public procurement agencies have been facing challenges in this manual tendering system. To overcome this problem and to bring reality to the “Digital Bangladesh” slogan, the Government of Bangladesh introduced the e-Procurement system under the e-GP (Electronic Government Procurement) guideline 2011. After the inception of e-procurement, there is no e-procurement assessment model to improve the e-GP system. The purpose of this research is to develop a conceptual framework and to design an e-procurement assessment model. With this view, we have considered one of the biggest entity Roads and Highways Department (RHD) of the Government of Bangladesh, for field study. Mixed methods along with FGD (Focus Group Discussion), KII (Key Informant Interview), and survey questionnaires are used to collect data from RHD, and then Statistical Package for Social Science (SPSS) software is used for regression analysis and hypothesis testing to develop the e-Procurement assessment model. The novel contribution of the study lies in the test of the hypothesis that focuses on developing the conceptual model of the e-procurement assessment system in Bangladesh. Findings of the study are essential for all Procurement Entity (PE) and suppliers i.e. contractors of RHD who are engaged in the construction of the infrastructure project development project.

Factors influencing Malaysian small and medium enterprises adoption of electronic government procurement

PurposeThis study aims to examine Malaysian small and medium-sized enterprises (SMEs) Adoption of electronic government procurement (EGP) in the post-introduction phase as the portal was introduced in the early year 2000.Design/methodology/approachThis study integrated electronic public services into two acceptance theories (the technology acceptance model [TAM] and unified theory of acceptance and use of technology [UTAUT] framework) and having a direct measurement of the criterion. Both TAM and UTAUT models measure the behaviour intention to use and indirectly measure the criterion of actual usage along with behavioural intention. Besides, this study conducted a systematic sampling survey in SMEs located in Klang Valley (the business hub in Malaysia).FindingsThe results confirm that effort expectancy, performance expectancy and social influences had a direct effect on the adoption of EGP in the private sector. Rather than the original UTAUT setup, the behavioural intention would influence user behaviour.Social implicationsThe implications and policy recommendations of these findings will be used by both SMEs and the government to improve the EGP delivery.Originality/valueThe gap with this study is at the time the Malaysian Government introduced e-procurement. The SMEs were quite new and had limited knowledge in the e-procurement during the introduction phase. Both SMEs and the government will use the implications and policy recommendations of these findings to improve the EGP delivery in the current post introduction phase.

Critical Success Factors of Electronic Procurement Implementation in The Ministry of National Development Planning/Bappenas Republic of Indonesia

Since the implementation of the public procurement system faces many challenges, the government started implementing electronic government procurement (e-procurement) as the government policy to provide better public procurement. The aims of e-procurement system was to make the purchasing process of goods and services more economical, efficient, and effective, to reduce corruption and conspiracy and to increases transparency and accountability as well. For these reasons, this research aimed to describe the implementation of e-procurement and identify the Critical Success Factors (CSFs) which supported the successful implementation of e-procurement in ministerial level. The preliminary research recommended the Ministry of National Development Planning/National Development Planning Agency (Bappenas) to be the research’s location. This research implemented sequential exploratory mixed method design. This method combined the qualitative research to analyze the successful implementation of e-procurement in Bappenas and the quantitative research with Exploratory Factor Analysis (EFA) to identify the CSFs’ influences toward the successful e-procurement implementation in Bappenas. The results show that Bappenas succeeded in implementing the values and principles of e-procurement in practice. Furthermore, the result of EFA shows that the successful e-procurement implementation in Bappenas was influenced by the eight Critical Success Factors, namely: the e-procurement system (13.34%), the system security (12.48%), education and training (11.75%), top management support (11.63%), re-engineering business process (8.82%), change management (8.54%), the e-procurement strategy (7.78%) and competence and capable providers (6.84%). The methodology and result of this research could have significance for the government institutions in identifying the critical success factors to enhance the successful e-procurement implementation.

The Prospects and Challenges of Electronic Government Procurement (e-GP) in Public Purchases

The Prospects and Challenges of Electronic Government Procurement (e-GP) in Public Purchases

A reputation based electronic government procurement model

Each year, governments spend billions in procurement. In this context, they generally select their suppliers based on the minimum price. However, other criteria than price may be considered to help governments minimize the procurement costs. This paper proposes a formal reputation model that is intended to determine the winners of a public procurement process. The proposed model combines three elements: (1) the direct reputation of the supplier, (2) the indirect reputation of the supplier, and (3) the difference in beliefs between the government and the supplier. The proposed model compares situations where reputation is integrated along price for selecting suppliers and where it is not. Results show that the proposed reputation model may lead to lower costs for governments.

Electronic government procurement implementation in India: a cross sectional study

In the recent past, electronic procurement has drawn lots of attention in India due to its potential of bringing transparency and efficiency in public purchases. The Government of India launched National E-Government Plan in 2006 with e-procurement as integrated Mission Mode Project. The purpose of this paper is to assess the status of e-procurement implementation in India for government procurements. The paper delves into the co-relation between e-procurement system utilisation and e-readiness level of each state government and union territory in India. The research entailed census survey which was complemented by qualitative case studies and analysis of data hosted on e-procurement portals. The study brings out that there is significant co-relation between e-readiness level and utilisation of e-procurement system by a state. Barring few states where top leadership support has been a key factor behind success of e-procurement implementation in remaining states the system is under-utilised.

Authentication: International Scope and Non Discrimination in Government Commerce vs. PKI

Dr Paul R Schapper, Dr Mercedes Rivolta and Mr Knut Leipold discuss the multilateral development bank guidelines towards authentication and digital signatures within the context of electronic government procurement.

E-Government procurement observatory, maturity model and early measurements

Electronic government procurement (eGP) is quickly becoming an essential piece of national e-government programs, since it enables active transparency and favors efficient vendor relationships; however, little attention has been paid to the need for periodical measurement of eGP portals' performance and goal satisfaction. Although maturity levels schemes have been proposed for other domains, most notably IT-related, to the best of our knowledge no maturity level model of eGP has been widely deployed yet. This article presents the e-Government Procurement Observatory Maturity Model (eGPO-MM), which focuses on both legal and institutional arrangements, and portals' technical aspects; the model consists of two Leverage Domains, seven Key Domain Areas, and 25 Critical Variables, which are valued with a weighted scoring system that produces quantitative indicators about portal capabilities and allows direct comparisons. The model was used to evaluate eGP portals from 14 countries in Latin America and the Caribbean; the measurements are presented, and fit well with previous rank perception, leading to a good reception by participant agencies. eGPO-MM has already allowed to identify areas for joint action and fostered knowledge-sharing among governments, including identification and dissemination of e-procurement best practices; it also established clear reference points to allow each agency to determine a roadmap to higher e-procurement maturity.

Electronic Government Procurement Adoption Behavior amongst Malaysian SMEs

The aim of this study is to investigate the relationship electronic procurement (e-procurement) adoption behavior and the level of Government e-procurement adoption amongst Small Medium Enterprise (SME) in Malaysia. Data was collected through questionnaires that were distributed by mail and e-mail to 150 SME selected randomly in all SME in Malaysia in various industries which are listed in Small and Medium Industries Development Corporation Directory (SMIDEC) and registered with electronic government procurement. The data were analyzed using factor analysis, reliability analysis, independent-sample t-test, descriptive statistics, Pearson Correlation and multiple regressions. Regression results reveals that ‘power’, ‘trust’ and ‘value’ have a positive relationship with the level of e-procurement adoption amongst SME in Malaysia. All dimensions, namely; the power of supplier, power of procurement, trust on supplier, trust on information technology, value of implementation system efficiency and value of cost efficiency were also correlated with the level of e-procurement adoption amongst SME. Past studies on e-procurement are beset by problems of buyer-seller relationship perspective. In addition, these studies are skewed towards Government-SME relationship perspective which the Government possesses more power than SME and provide a better incentive to educate and influence SME to adopt e-procurement. In investigation the relationship between a model of e-procurement adoption behavior and the level of Government e-procurement adoption amongst SME in Malaysia, this study also tries to provides recommendation to Malaysian government for improving the level of e-procurement adoption amongst SME. Keyword(s): Government procurement, Communication technologies, electronic procurement and

Measuring Electronic Government Procurement Success and Testing for the Moderating Effect of Computer Self-efficacy

Based on a survey data from 361 public employees and suppliers in Taiwan, this study employed the updated DeLone and McLean Information Systems (IS) Success Model to measure e-government procurement (e-GP) system success and assess the moderating effect of computer self-efficacy on users’ judgment of IS success. Results showed that information quality, system quality, and service quality had a significant effect on individual performance through the usage and user satisfaction with an e-GP system. In addition, the key antecedents to user satisfaction and system usage did differ between high and low computer self-efficacy users. By measuring the success of an e-GP system from the end-user’s perspective, the findings of this research provide insight into the design and improvement in electronic government procurement.

Organisational Issues with Electronic Government Procurement: A Case Study of the UAE

AbstractThe success of electronic procurement (e‐procurement) in the private sector has been a driving force for governments to seek cost reductions and administration efficiencies by adopting this method on a wide scale. However, the enthusiastic reaction to e‐procurement in richer developing countries, such as the United Arab Emirates (UAE) has never been measured by critical evaluation, and this paper makes a first attempt in this respect. In doing so, it evaluates and investigates the case of the UAE e‐government procurement in relation to organisational issues. This examination is then followed by an exploration of best practice in this field.

A New Framework for Designing E-Government Procurement in China Based on Ontology and Business Component

Electronic government (e-government) procurement is one of the most important activities in China. The paper consists of three parts. First, the paper introduces current situation of China’s e-government procurement system which includes the overall technical level, application level, and the existing problems. Based on the problem brought forward from the first part, the paper considers that a better solution is to apply business component theory and business component framework in the construction of e-government procurement, as it can solve the problems that block the develop- ment of e-government procurement in a more convenient way. The paper constructs the Business Component (BC) framework for the e-government procurement, analyzes the superiority of BC framework and describes a methodology for the application of BCs in e-government procurement. The paper utilizes semantic model for workflow by using ontology modeling tool Protégé, uses ontology model database to store and manage workflow model, and builds a permission-based and user-involved workflow. At last, the paper takes public bidding, a main e-procurement method in China as an example and uses Appfuse and Osworkflow to prove the validity of the framework and methodology.