Digital Preservation Plan Research Articles

Research information service development plan based on an analysis of the digital scholarship lifecycle experience of humanities scholars in Korea: a qualitative study

Purpose: Given the impact of information technologies, the research environment for humanities scholars is transforming into digital scholarship. This study presents a foundational investigation for developing digital scholarship (DS) research support services. It also proposes a plan for sustainable information services through examining the current status of DS in Korea, as well as accessing, processing, implementing, disseminating, and preserving interdisciplinary digital data.Methods: Qualitative interview data were collected from September 7 to 11, 2020. The interviews were conducted with scholars at the research director level who had participated in the DS research project in Korea. Data were coded using Nvivo 14, and cross-analysis was performed among researchers to extract central nodes and derive service elements.Results: This study divided DS into five stages: research plan, research implementation, publishing results, dissemination of research results, and preservation and reuse. This paper also presents the library DS information services required for each stage. The characteristic features of the DS research cycle are the importance of collaboration, converting analog resources to data, data modeling and technical support for the analysis process, humanities data curation, drafting a research data management plan, and international collaboration.Conclusion: Libraries should develop services based on open science and data management plan policies. Examples include a DS project liaison service, data management, datafication, digital publication repositories, a digital preservation plan, and a web archiving service. Data sharing for humanities research resources made possible through international collaboration will contribute to the expansion of new digital culture research.

Long-term digital preservation supported by action plans

A produção de conteúdos digitais é prática cada vez mais frequente nas organizações. Para garantir a confiabilidade e o acesso futuro aos conteúdos digitais é essencial a implementação de ações de preservação digital. Um planejamento adequado das atividades de preservação inclui o desenvolvimento e institucionalização de uma política de preservação digital e a implementação das orientações estabelecidas por meio do plano de preservação digital, com a definição dos procedimentos relativos à manutenção e à preservação dos registros digitais por longo prazo. Assim, busca-se identificar estruturas e experiências de elaboração do plano de preservação digital. Para tal, apresenta-se como método a revisão sistemática de literatura. Para a pesquisa foram selecionadas oito bases de dados, entre elas duas específicas da área de Ciência da Computação, três da área de Ciência da Informação, uma da área da educação e duas bases de dados multidisciplinares. As buscas foram realizadas em artigos científicos avaliados pelos pares. Os conteúdos recuperados incluem a orientação de procedimentos relativos à elaboração do plano de preservação digital e seus elementos estruturais. A revisão evidenciou a reduzida exploração do termo plano de preservação digital e dos conteúdos a ele associados na literatura científica, aspecto que, possivelmente, indica a recente utilização do instrumento como orientador para o desenvolvimento das ações de preservação digital nas instituições.

Plano de Preservação Digital da VideoSaúde: estratégias para a gestão de documentos audiovisuais

Este trabalho tem como objetivo descrever, por meio de um relato de experiência, o processo de elaboração do Plano de Preservação Digital da VideoSaúde – Distribuidora (VSD), um serviço vinculado ao Instituto de Comunicação e Informação Científia e Tecnológica em Saúde (Icict), unidade técnico-científia da Fundação Oswaldo Cruz (Fiocruz). Resultado de um conjunto de ações de preservação da Fiocruz, o Plano de Preservação Digital visa contemplar os documentos audiovisuais digitais da VSD, traçando uma estratégia de gestão e preservação a ser executada em curto prazo. A estratégia escolhida procurou se pautar por diretrizes sólidas de preservação digital, em especial a norma OAIS, por meio da adoção do Archivematica, repositório digital de código aberto. A estrutura desenvolvida para o plano se baseou em modelos de referência e procurou dar conta das principais necessidades da VSD, a fim de que seu acervo audiovisual possa estar devidamente preservado e acessível para as futuras gerações.

Collecting born-digital material at the source: Acquisition strategies and lessons learned

The archival of born-digital films and other digital moving-image content presents unique challenges. Complex file formats and content with increasingly higher resolution result in large file sizes and large packages of files, with multi-terabyte master files being the new norm. Standards for long-term preservation and what content to collect from film production remain in flux, with practices varying among institutions. To process and provide access to these materials efficiently requires innovative and nimble workflows that can adapt to the changing landscape. This paper describes the challenges and experiences with born-digital films at three institutions: the Asian Film Archive (Singapore), Library of Congress (USA) and Eye Filmmuseum (The Netherlands). The authors discuss their personal experience of the issues related to collecting practices, technology implementation and funding. This information will be of particular benefit to any archives and institutions about to embark upon digital preservation planning.

Preserving the European Union's digital publications heritage: lessons learnt on our journey to making the past accessible for the future

The Publications Office of the EU is managing a digital preservation service on behalf of the EU institutions. Its vision and strategy on this service are described in a Digital Preservation Plan. This plan also details the processes, methodologies and tools applied, and documents the scope of the repository. This short paper describes the establishment of a trustworthy digital preservation service and will showcase some challenges faced and issues remaining to be solved.

Trevor Owens. The Theory and Craft of Digital Preservation. Baltimore, MD: Johns Hopkins University Press, 2018. 226p. Paper, $34.95 (ISBN 978-1-4214-2697-6).

The Theory and Craft of Digital Preservation presents an overview of the issues inherent to undertaking digital preservation, with an eye to getting the reader to understand the theoretical building blocks of the topic so they can develop preservation plans that will meet the unique needs of their collections. The book is written by Trevor Owens, the head of digital content management for library services at the Library of Congress. Owens has been actively involved in digital preservation planning, playing a part in developing the National Digital Stewardship Alliance Levels of Digital Preservation.

Building strategic alliances to support advocacy and planning for digital preservation

While the business benefits of digital asset management are well documented, the benefits and importance of digital preservation are not. Digital preservation is a sustained commitment to maintenance activities that require a system of plans, policies and implementation workflows. Coordination across departments is helpful for digital asset management, but it is mandatory for digital preservation. The Montana Digital Preservation Working Group (DPWG) operated under a five-point plan for collaboration between organisations. The plan consisted of cultivating shared knowledge, assessing the current digital preservation landscape at each institution, advocating for the value of digital preservation, implementing digital preservation practices, and sustaining the partnership by developing structures for ongoing projects and mutual support. In this paper, the five-point plan for collaboration used by DPWG is adapted to build alliances in four essential areas of an organisation: the project and process team, the management team, the executive team and the information technology team. By building strategic alliances that support digital preservation advocacy and planning, information managers extend their reach and resources, ultimately leading to more robust preservation of valuable digital assets.

Descrição de metadados mínimos para integração e preservação digital dos acervos científicos e culturais da Fundação Oswaldo Cruz: um estudo de caso

A partir da criação de um Grupo de Trabalho multidisciplinar para a elaboração dos documentos institucionais normativos “Plano de Preservação Digital” e “Manual de Digitalização” voltados para a implementação de ações referentes à preservação digital nos acervos científicos e culturais da Fundação Oswaldo Cruz (Fiocruz), observou-se a necessidade de se estabelecer padrões mínimos de metadados descritivos, para integrar e dinamizar o acesso aos distintos objetos digitais que representam os acervos arquivístico, bibliográfico, museológico e de coleções biológicas que compõem o patrimônio da instituição. Considerando o caráter histórico (alguns datam do século XVIII), probatório, informativo e a função científica e cultural desses objetos, serão fixados também metadados específicos voltados ao apoio tanto de sua preservação a longo prazo quanto dos próprios metadados descritivos atribuídos a eles. Cabe ressaltar que, embora sejam tratados distintos objetos (peças museais, itens bibliográficos, documentos arquivísticos e acervos biológicos). A proposta desta comunicação será apresentar a metodologia aplicada para a definição dos metadados integrativos baseados no uso do padrão Dublin Core (DC) e para a definição dos metadados de preservação a longo prazo, fundamentado no Preservation Metadata: Implementation Strategies (PREMIS), de acordo com as premissas de autenticidade, confiabilidade e acessibilidade.

Book Review: Practical Digital Preservation: A How-To Guide for Organizations of Any Size

Practical Digital Preservation: A How-To Guide for Organizations of Any Size. By Adrian Brown. Chicago: Neal-Schuman, 2013. 336 p. $75 softcover (ISBN: 978-1-55570-942-6). Practical Digital Preservation: A How-To Guide for Organizations of Any Size provides detailed information about and helpful strategies for tackling robust and evolving world of digital preservation. author defines digital preservation as the process of maintaining a digital object for as long as required, in a form which is authentic, and accessible to users (xii). book is divided into ten chapters and includes a glossary of terms, appendixes, bibliography, and index. first chapter includes some practical information regarding appropriate audience, use of book, minimum requirements for embarking on digital preservation, myths about digital preservation, a comprehensive survey covering history of digital preservation, and some helpful hints about terminology. In chapter 2, author outlines strategies for building a digital preservation program and for handling challenges such as limited staffing, resources, technical infrastructure, and knowledge of project management. He argues that first step should be securing recognition from administrators that digital preservation is important to success of organization. author helps reader in this regard by focusing this chapter on creating an effective business plan for digital preservation. Moreover, author includes methods for discussing financial and nonfinancial benefits of adopting and embracing a digital preservation plan. Creating a digital preservation policy and knowing essential components therewith can be a powerful means of securing support from administrators and colleagues. Chapter 3 provides a needs assessment for creating a well-documented, sustainable, and successful digital preservation program. chapter focuses on best way to develop a set of requirements, communicate with stakeholders to secure support and contribution to program, examine other business plans and policies, and build on what organization is already doing. Additionally, author includes detailed information on how established requirements should be articulated and documented. last part of chapter highlights application of established requirements and best way to create an actual digital preservation program. fourth chapter includes many useful case studies that outline approaches to creating and implementing a digital preservation program. A range of possible options are discussed in this chapter, from in-house solutions to outsourcing; in addition author describes why certain models are better suited to particular organizations. If an organization has already chosen an approach, this chapter would be useful to consult as it assesses implementation process as well as practicalities of managing a digital preservation service. Finally, author provides information on best way to develop a realistic roadmap to bring a digital preservation program to its optimum level of service and capacity in future. Chapters 5 and 6 focus on two stages of acquiring digital content for repositories. author describes stage one in chapter 5: The institution makes a decision to acquire a specific collection of material, undertakes any preparatory activities, and performs physical transfer of that material into its custody (109). …

A digital file inventory of the Queens College Special Collections and Archives

Purpose – This paper aimed to conduct an inventory of digital resources for the Queens College Special Collections and Archives and had two purposes. The first was to assess the digital resources for a department too understaffed to address digital preservation and to provide a step-by-step program for them to start thinking in the long-term. The second was to show how these steps can be generalized for many institutions just starting to have digital holdings and looking to create a long-term digital preservation plan. Design/methodology/approach – The main method for research involved taking a significant sampling of the department’s digital holdings and conducting an inventory of them, analyzing such characteristics as file size, names, formats and metadata. After the inventory was conducted, recommendations were made to the department based on best practices in the field of digital preservation. Findings – We found that while the department generally does not follow industry-best practices for preservation, the files were relatively new and, therefore, many issues could still be fixed. With a concrete plan and a bit of effort, their digital files can be more easily accessible and protected against future threats. Originality/value – The issues that the Department of Special Collections had with their digital holdings are similar to those at many other institutions – especially educational ones where staff turnover is high. This case study could help similar small organizations start to access their digital holdings and start formulating a plan for long-term preservation.

Digital Preservation Plan: Ensuring Long Term Access and Authenticity of Digital Collections

Digital Preservation Plan: Ensuring Long Term Access and Authenticity of Digital Collections

Systematic planning for digital preservation: evaluating potential strategies and building preservation plans

A number of approaches have been proposed for the problem of digital preservation, and the number of tools offering solutions is steadily increasing. However, the decision making procedures are still largely ad-hoc actions. Especially, the process of selecting the most suitable preservation action tool as one of the key issues in preservation planning has not been sufficiently standardised in practice. The Open Archival Information Systems (OAIS) model and corresponding criteria catalogues for trustworthy repositories specify requirements that such a process should fulfill, but do not provide concrete guidance. This article describes a systematic approach for evaluating potential alternatives for preservation actions and building thoroughly defined, accountable preservation plans for keeping digital content alive over time. In this approach, preservation planners empirically evaluate potential action components in a controlled environment and select the most suitable one with respect to the particular requirements of a given setting. The method follows a variation of utility analysis to support multi-criteria decision making procedures in digital preservation planning. The selection procedure leads to well-documented, well-argued and transparent decisions that can be reproduced and revisited at a later point of time. We describe the context and foundation of the approach, discuss the definition of a preservation plan and describe the components that we consider necessary to constitute a solid and complete preservation plan. We then describe a repeatable workflow for accountable decision making in preservation planning. We analyse and discuss experiences in applying this workflow in case studies. We further set the approach in relation to the OAIS model and show how it supports criteria for trustworthy repositories. Finally, we present a planning tool supporting the workflow and point out directions for future research.

Digital Archive Program of the Songjiang Battle Array

“Song-jiang Battle Array,” which has been developed and preserved in Neimen, Kaohsiung County for three hundred years, is a precious cultural heritage. With the transformation of the society, however, Song-jiang Battle Array is now facing problems concerning its preservation, distribution, and its distance with people's lives in the rapid modern society. This project, therefore, aims to preserve and spread Song-jiang Battle Array with digitized content development through the collaboration between Go-ping Community Association (the archive sector) and National Taiwan University of Arts (the academic sector).This project aims to construct a “Digital Culture & Art Village of Song-jiang Battle Array” through six goals of digital content development–digital preservation, public demonstration, culture education, academic research, cultural inheritance, and value-added application planning. Through the six goals of digital content developments with the collaboration between the academic sector and the archive sector, it is expected that the project would not only preserve and spread the cultural heritage “Song-jiang Battle Array,” but also remove the barrier between traditional culture and modern life. Furthermore, it would create new commercial values for traditional culture, and a new business model would be created with the combination between digital archive and cultural creative designing industry.