Collaborative Collection Development Research Articles

Serials Analysis Directions: The importance of Standard Numbers in Collaborative Collection Development for Serials

The Research Collections and Preservation Consortium (ReCAP) partners contracted the Center for Research Libraries (CRL) to do a volume level analysis of their combined print serial collections. This paper focuses on the decision to use the OCLC number as the primary match point and the starting point for the collection analysis, challenges encountered due to inconsistent OCLC number use across collections, the way those challenges informed the overall project, and the method CRL created to find OCLC numbers for records without them. Final results of the volume-level analysis, ongoing work to integrate Harvard’s serials into the analysis, and the effects of ReCAP partners’ collaborative collection development initiatives are included.

Collaborative collection development: a MedPrint case report.

In response to several of Texas' largest medical libraries being forced to discard all serial print holdings, the Texas A&M University System and University of Texas System's Joint Library Facility (JLF) staff worked to help provide a solution to save and store these resources. This process fire-started a comprehensive effort by JLF staff to contact the National Library of Medicine (NLM) and devise a blueprint that would be used to help save and preserve all serial medical resources listed in NLM's medical retention program. In an unprecedented approach, the Texas A&M JLF staff launched efforts to collect and preserve the complete holdings range of all NLM MedPrint periodical runs. This case report details the planning and steps JLF staff took to accomplish this feat; highlights important matters of consideration for the medical community which heavily relies upon continuous access to MedPrint materials; and provides insight on the apparent preservation vulnerabilities these materials increasingly face in an environment where digitization may create a false sense of security. By May 2021, JLF had collected complete title runs up to year 2000 for 202 of the 254 MedPrint titles, which consists of more than twelve thousand volumes. These efforts proved particularly beneficial in the wake of the COVID-19 pandemic, which forced NLM to halt ILL processing from their print collection. During this time, JLF was uniquely positioned to meet and respond to the historic high number of medical literature ILL requests it received during this time.

KOMPARASI MODEL COLLABORATIVE COLLECTION DEVELOPMENT DAN JUST-IN-TIME COLLECTION DEVELOPMENT PADA PERPUSTAKAAN PENDIDIKAN

This study aims to answer the question of how the application of collaborative and just-in-time model collection development and how the comparison of the two models that have been applied to educational libraries. The method used in this research is a critical review method with a literature study approach. The writer made comparation and analyze between two articles which adopted in different model of collection development. The research findings are as follows: 1) The collaborative collection development model utilizes library networks to save budgets and accelerate collection availability, while the just-in-time collection development model applies a responsive access-based collection development approach. This policy is to provide the right and fast collection and save funds. 2) The difference between these two models is that the collaborative model requires a network so as to facilitate the process of both procurement together in order to create budget savings, while the just-in-time collection development is a single model that does not really require a network so that it has absolute autonomy.

Agile Project Management Facilitates Efficient and Collaborative Collection Development Work

A Review of:Stoddard, M. M., Gillis, B., & Cohn, P. (2019). Agile project management in libraries: Creating collaborative, resilient, responsive organizations. Journal of Library Administration, 59(5), 492–511. https://doi.org/10.1080/01930826.2019.1616971 Objective – To examine the advantages and obstacles of using Agile (an approach to project management) principles to guide collection development work in ways that allow libraries to better address user needs while increasing transparency and collaboration in their processes. Design – Descriptive case study. Setting – Libraries at a private, R1 university (doctoral university – very high research activity). Subjects – Five cross-disciplinary teams of three to six people, with each team focusing on a separate strategic aspect of library collections work (Communications and Data Visualization, E-Resource Contract Negotiation, Serials Workflow Analysis, Demand Driven Acquisitions, and Serials Budget Projection & Assessment). Methods – The authors facilitated group reflection sessions for the teams to surface outcomes of employing Agile practices and also as a means through which they could learn from their experiences with Agile. The teams engaged in reflection throughout the year-long process where they were asked to share their work, respond to the work of the other teams, and contemplate their own learning and development as a member of a team. Main Results – Using Agile principles to structure and direct collection development work allowed the libraries to meet their stated goals of spending all available funds on relevant materials within the time frame allotted. This style of collaborative work benefitted from recognition of interrelated information needs, willingness to prioritize experimentation over seeking formal training, centering user needs in planning stages, and practicing reflection as a powerful learning tool. Additionally, the authors noted a strengthening of core skills held in high value throughout libraries, such as leadership and project management. Task-oriented skills that included capabilities like data visualization and operational analysis also progressed through learning by working on cross-functional teams. The authors offered guidance for applying these lessons to situations in other libraries that can be generalized to fit other projects. Conclusion – Based on their experiences with adopting Agile practices, the authors offered scalable approaches for implementing Agile that speak to employee buy-in and the overall impact of projects undertaken in this manner. Training that reflects a library’s authentic level of investment in Agile, whether minimal or extensive, is crucial to realizing positive outcomes. The authors also recognized that resistance to change and discomfort with working under transparent conditions will present challenges for many libraries in aligning workflows with Agile methodology. However, Agile did allow for positive shifts toward more investment in shared work on team and individual levels. While failure in Agile projects is more visible and therefore more intimidating, librarians can find themselves able to learn from and correct mistakes more efficiently.

Art library collections at research universities: Challenges and opportunities for collaborative collection development

Collection development for the arts at large research universities presents certain issues that can be challenging for the librarians responsible. Some of these issues include: collaborating with other selectors, managing multiple library locations, preventing unnecessary duplication, acquiring non-traditional material, working with non-academic publishers, and varying circulation policies. In this article, the Librarian for the Fine Arts and the Head of the Institute of Fine Arts Library at New York University will discuss their experience navigating these challenges in the first two and a half years of their collaboration. The authors will present strategies for leveraging these challenges as opportunities and will share the benefits they have experienced from this effort.

Toward Engaged Scholarship: Knowledge Inclusivity and Collaborative Collection Development between Academic Libraries and Archives and Local Public Communities

In Open and Equitable Scholarly Communications , ACRL calls for more diverse and inclusive collection development (CD) by academic libraries and archives. Meanwhile, higher education is increasingly committing to community-engaged scholarship. This study investigated the extent to which academic libraries and archives are collecting, curating, and/or preserving knowledge produced by their local public communities. Researchers administered an electronic survey to relevant listservs and conducted follow-up interviews to develop a case study of one library’s efforts. Ninety of the initial 118 survey respondents (76%) indicated that their academic library intentionally collects, curates, and/or preserves materials created or owned by the local public community, with a majority working with minority or underrepresented populations in their communities. Respondents also reported working with unpublished archival material more than twice as often as nonarchival/circulating material, reflecting academia’s movement toward greater inclusion of traditionally excluded voices in the scholarly record. Additional research is needed for a host of issues raised by this work, in particular the relationship between university-community collection development and student learning. Library leaders can promote university-community engagement and knowledge diversity by incorporating local community knowledge into their collection development commitments and practices and tying this work to the parent institution’s strategic plan.

Collaborative collection development: current perspectives leading to future initiatives

As academic libraries continue to face acquisition budget challenges, collaborative collection development (CCD) offers greater opportunities to fulfill the core role of library collecting and collection management, namely, to provide enhanced access to the widest variety of relevant resources in the most cost-responsible manner possible. Libraries have successfully implemented CCD projects of various types, and as a result, have achieved these needed cost savings. The authors conducted survey research to investigate current CCD activities and librarians' perceptions of its benefits, drawbacks, elements contributing to successful CCD programs, and possible obstacles to success. Library collections consist of a variety of material formats and librarians have applied CCD models to maintain needed access to these resources, shifting from ownership to access, all in support of building collective collections. The survey results found that, although challenges can exist, application of CCD activities have realized substantial benefits, financial and otherwise, for academic libraries overall.

Shared Collection Development, Digitization, and Owned Digital Collections

While library models already exist for sharing physical materials and joint licensing, this paper envisions an aspect of future collections involving a national digital collection owned, not licensed, by libraries. Collaborative collection development, digitization, and digital object management of owned collections can benefit societies in multiple ways, from expanding access to users otherwise unable to reach these materials, to preserving content even when disaster strikes, to reducing duplication of effort and expense in collection or digitization. This article will explore both the benefits of and the challenges to this type of collaboration.

Shared Collection Development, Digitization, and Owned Digital Collections

While library models already exist for sharing physical materials and joint licensing, this paper envisions an aspect of future collections involving a national digital collection owned, not licensed, by libraries. Collaborative collection development, digitization, and digital object management of owned collections can benefit societies in multiple ways, from expanding access to users otherwise unable to reach these materials, to preserving content even when disaster strikes, to reducing duplication of effort and expense in collection or digitization. This article will explore both the benefits of and the challenges to this type of collaboration.

WorldShare Collection Evaluation: A Case Study

ABSTRACTIn 2016, the University of Kansas (KU) Libraries began a yearlong subscription to OCLC’s WorldShare Collection Evaluation (CE), similar to a project undertaken 8 years earlier using the OCLC Collection Analysis tool. KU librarians planned to use the data collected to better understand KU’s collections and aid in setting allocations. Due to technical complications with the CE product, librarians had to modify initial project goals. Resulting data from the modified project objectives included identifying potential collaborative collection-development opportunities with Kansas State University in addition to approval plan and collection allocation adjustments based on publisher analyses and ARL benchmarking.

We Did It! A Collaborative Collection Development Project at the KU and KSU Libraries

For many years, the KU and KSU Libraries have looked for a method of combining their resources to create a collaborative collection development project. When KSU joined YBP as their main book vendor, it became evident that such a project might get off the ground since KU Libraries were longtime customers of YBP. Since Proquest was the main vendor for e-books for both schools and YBP sold e-books from Proquest, KU and KSU decided to approach their e-book specialist with Proquest to find out if a collaborative demand-driven (DDA) e-book project was possible. Proquest negotiated with the publishers the two schools selected and settled on an agreement with Proquest to set up a DDA program with short-term loans. When a purchase was triggered, KU and KSU would together pay 150% of the list price for an e-book and both schools would have access no matter which school triggered the purchase.

We Are All Teachers: A Collaborative Approach to Digital Collection Development

ABSTRACTIn libraries and archives, efforts to document underrepresented communities and diversify collections can be fraught with political tension. We explore an interdepartmental collaboration to create and preserve a digital collection documenting the Urban Native Relocation Program of the mid- to late-twentieth century in Grand Rapids, Michigan. Involving the Grand Valley State University Libraries, the Kutsche Office of Local History, and the university's Native American Advisory Board, the project serves as a model not just for collaborative collection development but also for community engagement and outreach. We find that process is as important as product in developing collaborative digital collections.

Book Review: Shared Collections: Collaborative Stewardship

Librarians are natural collaborators. As professionals we enjoy working with colleagues within the same institution and beyond. This is particularly fitting when it comes to collection development. Academic libraries strive to support the research needs of our users by providing access to a wide range of materials. In a world of shrinking budgets and limited staff, we turn to collaboration as a way to continue to deliver excellent services to our patrons. Collaborative partnerships between regional institutions or across state lines allow individual organizations to reallocate their resources and better serve the local needs. If you are ready to begin the planning stages of a collaborative collection development project, this book is a great starting point. Shared Collections: Collaborative Stewardship is a gathering of essays that discusses an array of cooperative collection development projects in a variety of institutions. It covers everything you need to know from how to create a partnership of shared collections (chapter 2) to specific examples of current projects covering everything from serials (chapter 4), monographs (chapters 6 and 8) and digital collections (chapter 7).

Cobweb: A Collaborative Collection Development Platform for Web Archiving

Cobweb: A Collaborative Collection Development Platform for Web Archiving

LGBTQ Collection Assessment: Library Ownership of Resources Cited by Master’s Students

Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) Studies and the broader discipline of sexuality studies are multidisciplinary fields that require a different approach to collection development in academic libraries. Many library collections budgets reflect the traditional divisions by academic department, and multidisciplinary fields often transcend these conventional boundaries. The concept of one selector for one department, while being a well-established and practical approach to collection building, is limited in breadth and scope and is not necessarily suitable for multidisciplinary fields. This study uses citation analysis to assess the LGBTQ collection at Concordia University Libraries, to ascertain collection strengths and weaknesses, and to recommend collaborative collection development as a viable method of building an excellent collection in a multidisciplinary subject area.

The Art of Change: The Impact of Place and the Future of Academic Art Library Collections

Academic institutions have long supported stand-alone branch libraries devoted to fine arts, architecture, and other allied fields. As subject specific collecting on campuses has been decentralized by collaborative collection development, consortial borrowing, and the quick availability of materials in both digital and print formats, the need for the physical space of the art library for research has diminished. The authors, both of whom are in administrative positions at ARL art libraries, explore how collections are directly tied to use of space in architecturally significant spaces and conclude by offering suggestions how space can help heighten collections access and emulate greater value on their campuses.

Collaborative resource sharing between public and school libraries

Purpose – The purpose of this study was to examine youth service librarians’ use of collaborative collection development (CCD) behaviors and interlibrary loan (ILL) to collaborate with school librarians. Design/methodology – A quantitative design was implemented with a self-administered survey that was placed online. Findings – Public youth services librarians in the USA believe it is important to collaborate with school librarians. However, they are not frequently using collaborative resource sharing strategies. Public youth services librarians that have more experience, understand trends and issues in school libraries and feel they have knowledge of collaborative strategies are more likely to engage in collaborative resource sharing. Research limitations – The study was limited to 265 public librarians serving youth in the USA. This study does not present the perspectives of school libraries. Social implications – CCD and ILL between public and school libraries are overlooked practices for building relationships between public and school librarians that should be explored. Presenting the benefits of these strategies during training programs may increase the resources that youth can access, thus having an overall impact on the quality of life in communities. Collaborating will also help communities understand the value of libraries as institutions for promoting lifelong learning. Originality/value – The results provide evidence that public youth service librarians in the USA believe in the importance of collaborative relationships with school librarians. However, they do not frequently use ILL or engage in CCD behaviors with school librarians. Using ILL and CCD are two strategies that may be used to build stronger relationships.

Metrics and Matrices: Surveying the Past to Create a Better Future

In 2009, Arizona archivists determined that they wanted to tackle a statewide survey of collections to address collaborative collection development and documentation of underrepresented communities and subjects. This case study examines the Arizona Archives Matrix Project, a multi-institutional survey initiative that puts collaboration and collection development under a critical lens. The process entailed winnowing the state down to under 50 subject categories, developing a survey tool, and querying archivists about their collections. This article looks at some of the successes of an undertaking such as the Matrix, as well as the ethical and logistical issues of a metrics-based approach to understanding collections.

Collection management and the budget crunch: are we adequately preparing library students for current practices?

Purpose – The purpose of this paper is to determine whether collection management practices that evolved as a result of recent budgetary constraints are included in the LIS curriculum or not. Design/methodology/approach – Ten collection management trends related to budgetary constraints were identified through a review of the literature. Then, collection management educators at ALISE member institutions were identified and surveyed regarding the inclusion of the aforementioned trends in their curricula. Survey results were analyzed using descriptive statistics and content analysis. Findings – Four trends (collaborative collection development, just-in-time acquisitions, patron-driven-acquisitions, and participation in consortia) were mentioned in nearly all curricula; six others were covered with varying frequency. Professional standards are also found to include limited information on collection management. Additionally, a review of two popular collection development texts revealed that very few of the trends were covered in a budgetary context. Originality/value – This study examines collection management education in a novel way and highlights the disconnect between professional practice, professional standards, and education. The paper also adds the domain of collection development to the discussion of how or why LIS courses are influenced by practice.

Digital Dreams: The Potential in a Pile of Old Jewish Newspapers

To celebrate the thirtieth anniversary of the Isser and Rae Price Library of Judaica at the University of Florida, the Price Library launched the first stage of a project to digitize an important, special collection of anniversary editions of Jewish newspapers from around the world. This article provides the history of the collection, need for this project, steps involved in digitization and digital collection building, and future events based on the feedback to the initial project, which will include outreach, subsequent individual and collaborative digital collection development projects, online exhibits, and more.