Why is Data Sharing in Collaborative Natural Resource Efforts so Hard and What can We Do to Improve it?

Abstract

Increasingly, research and management in natural resource science rely on very large datasets compiled from multiple sources. While it is generally good to have more data, utilizing large, complex datasets has introduced challenges in data sharing, especially for collaborating researchers in disparate locations ("distributed research teams"). We surveyed natural resource scientists about common data-sharing problems. The major issues identified by our survey respondents (n=118) when providing data were lack of clarity in the data request (including format of data requested). When receiving data, survey respondents reported various insufficiencies in documentation describing the data (e.g., no data collection description/no protocol, data aggregated, or summarized without explanation). Since metadata, or "information about the data," is a central obstacle in efficient data handling, we suggest documenting metadata through data dictionaries, protocols, read-me files, explicit null value documentation, and process metadata as essential to any large-scale research program. We advocate for all researchers, but especially those involved in distributed teams to alleviate these problems with the use of several readily available communication strategies including the use of organizational charts to define roles, data flow diagrams to outline procedures and timelines, and data update cycles to guide data-handling expectations. In particular, we argue that distributed research teams magnify data-sharing challenges making data management training even more crucial for natural resource scientists. If natural resource scientists fail to overcome communication and metadata documentation issues, then negative data-sharing experiences will likely continue to undermine the success of many large-scale collaborative projects.