Abstract
A small university with limited staff and resources created a workflow to help streamline decision making during renewal of subject databases. A literature review of common assessment methods found cost per use, content overlap analysis, and relevance to the curriculum to be the most common metrics. However, each individually provided an incomplete portrait of usage. A flowchart documented the decision process and incorporated multiple metrics. Implementing this workflow reduced the library’s materials budget by 3% for the following fiscal year. This process may be implemented at other libraries to lower overall budget spending, while still providing content aligned with the local curriculum.
Highlights
Postsecondary enrollments of four-year private nonprofit institutions continued to decline in 2016 (National Student Clearinghouse Research Center, 2016)
Based on the logic of the workflow, Communication and Mass Media Source (CMMS) was prime for cancellation
This information was shared within the library and the database was cancelled for the year 2017-2018
Summary
A small university with limited staff and resources created a workflow to help streamline decision making during renewal of subject databases. A literature review of common assessment methods found cost per use, content overlap analysis, and relevance to the curriculum to be the most common metrics. Each individually provided an incomplete portrait of usage. A flowchart documented the decision process and incorporated multiple metrics. Implementing this workflow reduced the library’s materials budget by 3% for the following fiscal year. This process may be implemented at other libraries to lower overall budget spending, while still providing content aligned with the local curriculum
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