Training on the Legal Aspect of Electronic Medical Record Systems: A Community Service Initiative at Universitas Muhammadiyah Yogyakarta (UMY) Pharmacy

Abstract

Abstract. By December 31, 2023, the transition period for migrating to the electronic medical records system was concluded. Historically, the vast number of pharmacies made the conventional medical record systems inadequate, with not all pharmacy transactions being documented as required. Today, every healthcare transaction within a pharmacy, including those at Universitas Muhammadiyah Yogyakarta (UMY) pharmacy, must be recorded electronically. Addressing the challenge, the main discussion problem centered on how pharmacy personnel at UMY could be effectively trained and conversant with the new system's intricacies. In order to address this matter, a community services program using a discussion-based socialization method was initiated. Additionally, a training methodology involving mini-lectures paired with pre and post-tests was employed. These tests aimed to assess participants' existing knowledge and the training's efficacy. The findings were promising. Post the mini-lecture, there was a notable improvement in the post-test scores compared to the pre-test. This improvement signified the enhanced understanding and readiness of the UMY pharmacy personnel to use the electronic medical record system. Their heightened confidence in electronically managing and recording healthcare transactions was evident. With the evolving landscape, pharmacies, as fundamental pillars of healthcare facilities, have the onus to digitally record all healthcare transactions and services. A testament to the program's effectiveness was that 31.25% of the participants were well-versed with the contents of the Ministry of Health Regulation Number 24/2022 on Medical Records by the end of the training.