The super‐metadata framework for managing long‐term access to digital data objects

Abstract

This paper examines the reasons why existing management practices designed to cope with paper‐based data objects appear to be inadequate for managing digital data objects (DDOs). The research described suggests the need for a reassessment of the way we view long‐term access to DDOs. There is a need for a shift in emphasis which embraces the fluid nature of such objects and addresses the multifaceted issues involved in achieving such access. It would appear from the findings of this research that a conceptual framework needs to be developed which addresses a range of elements. The research achieved this by examining the issues facing stakeholders involved in this field; examining the need for and structure of a new generic conceptual framework, the super‐metadata framework; identifying and discussing the issues central to the development of such a framework; and justifying the feasibility through the creation of an interactive cost model and stakeholder evaluation. The wider conceptual justification for such a framework is discussed and this involves an examination of the “public good” argument for the long‐term retention of DDOs and the importance of selection in the management process. The paper concludes by considering the benefits to practitioners and the role they might play in testing the feasibility of such a framework. The paper also suggests possible avenues researchers may wish to consider to develop further the management of this field. (Note: This paper is derived from the author’s Loughborough University phD thesis, “Managing long‐term access to digital data objects: a metadata approach”, written while holding a research studentship funded by the Department of Information Science.)