The Preservation of Electronic Records

Abstract

In the last few years, the Province of Forlì-Cesena has started a records digitization process aimed at producing digital records to be preserved permanently in trusted digital repositories. The main objectives of the study are the following: to test ways and methods for record creation; check the record links to the Protocol Register and the quality of the electronic recordkeeping system; and assess the record authenticity and reliability for long-term preservation. The case analyzes the digitization process for a special type of record called “decision acts.” These records are signed by the Department Heads and prepared using the ERMS software that manages every step of the workflow, including the integration with other systems and software. The project provides for the use of digital signature and open formats for records creation and subsequent preservation in trusted digital repositories.