The Documentation System of a Motor Transport Enterprise as an Indicator of its Work

Abstract

The aim of the article is to define and scientifically ground, using the example of documentation support for the activity of a motor transport enterprise, components of the institution’s documentation systems, to characterise their content, purpose, factors affecting them, to analyse internal relationships between documentation types. Research methods. Systemic and socio-communicative approaches are used in this research, which make it possible to ground subsystems of the company’s documentation, and determine the role of each of them. The application of modeling methods and the transition from the abstract to the concrete contributed to transforming general issues of the organisation’s documentation support to the construction of a concrete model of its documentation. Scientific novelty. This article represents the author’s view on the construction of subsystems of infrastructural and profile (by industry profile) documentation, which can take place in the documentation support of managing the institution on the example of a motor transport enterprise. The infrastructural documentation is presented as functional in order to ensure the management of the institution’s activities, that contains management, regulatory and legal systems and documentation regarding the computer networks operation, which serves both the general goals of the organisation’s management, and each of its activity area. The purpose of the components of the profile documentation, the factors affecting them, their components and the relationship between them are studied. Main conclusions. Based on the analysis of the components, a complex system of organisation documentation is elaborated, which allows to make reasonable management decisions, to form effective and operating management of documentation, including documentation support for the management of the enterprise, its material and technical supply, warehouse network. The results of this study can have practical application in all transport organisations when introducing and using the latest information technologies in documentation processes. Prospects for further research are the substantiation of theoretical foundations of constructing the components of industry documentation, exploration of characteristic features of their species and interspecies connections.