Streamlining digital archiving workflows at the Bentley Historical Library

Abstract

In October 2016, the Bentley Historical Library, in partnership with the University of Michigan Library, received a two-year, US$355,000 grant from the Andrew W. Mellon Foundation to enhance the interoperability of three open-source software systems: ArchivesSpace, a web application for managing archival information; Archivematica, a digital preservation system; and DSpace, a repository application that preserves and enables easy and open access to all types of digital content. The ArchivesSpace–Archivematica–DSpace Workflow Integration project integrates these systems into an end-to-end digital archives workflow, facilitating the creation and reuse of metadata among these platforms and streamlining the ingest and deposit of fully processed born-digital materials into a digital preservation and access repository. After outlining the institutional context and the Bentley’s guiding principles for digital processing, this case study discusses the effort that went into developing this workflow, including the software development process, as well as the effort that went into migrating data from legacy systems and preparing archivists and other stakeholders to adopt new tools and workflows. The case study concludes by reflecting on project outcomes and lessons learned.