SPORT EVENT PLANNING AND EXECUTION: LEVERAGING WORKFLOW GANTT AND PROCESS FLOW CHARTS AS PROJECT MANAGEMENT TOOLS

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Effective planning and execution are critical success factors for sport events of all scales. This paper explores the application of workflow charts as a project management tool to streamline and optimize the sport event lifecycle. Workflow charts offer a visual representation of tasks, decision points, and processes, facilitating better communication, resource allocation, and risk mitigation among stakeholders. The study examines the advantages of integrating workflow charts, including the identification of bottlenecks, incorporation of contingency plans, progress monitoring, and data-driven decision-making. Additionally, the paper highlights the importance of a collaborative approach, involving diverse stakeholders and leveraging their respective expertise throughout the event planning and execution phases. Case studies were presented, demonstrating the implementation of workflow charts in the organization and logistics of a major university sports event. The findings underscore the potential of workflow charts to enhance efficiency, transparency, and accountability, ultimately contributing to the successful delivery of memorable and impactful sport event experiences. Furthermore, the paper discusses the integration of project management tools such as Gantt charts and risk management matrices, emphasizing the value of a comprehensive project management framework in the sports industry.