Smart Educational Resource Management: A QR Code-Enabled System with Notification and Alerting Capabilities

Abstract

Effective management of educational resources is crucial for ensuring the quality of learning outcomes. However, traditional systems often rely on manual processes, leading to inefficiencies, errors, and delays. This paper presents a novel QR Code-Enabled Educational Resource Management System that leverages Quick Response (QR) codes to streamline these processes. The proposed system uses QR codes to track the availability and location of resources such as textbooks and equipment. Students and teachers can scan these codes with mobile devices to access relevant information, including resource availability, location, and usage history. Additionally, the system features notifications and alerting capabilities that remind users when resources are due or inform them of changes in availability. The system was evaluated using the ISO/IEC 25010 Model Quality Characteristics Framework, which includes functional suitability, performance efficiency, compatibility, usability, reliability, portability, and maintainability. Results indicate high levels of quality in use, with excellent performance efficiency, security, compatibility, reliability, and maintainability. This study demonstrates the potential of the QR Code-Enabled Educational Resource Management System to enhance the effectiveness and efficiency of educational institutions. The system's notification and alerting capabilities can further improve student engagement and motivation by providing timely reminders and updates on resource availability.