Point-of-contact Interactive Record Linkage (PIRL): A software tool to prospectively link demographic surveillance and health facility data

Christopher T Rentsch,Richard Machemba,David Beckles,Jim Todd,Nkosinathi Masilela,Chodziwadziwa Whiteson Kabudula,Basia Zaba,Mark Urassa,Georges Reniers,Baltazar Mtenga,Redempta Natalis,Denna Michael,Jason Catlett

doi:10.12688/gatesopenres.12751.2

Abstract

Linking a health and demographic surveillance system (HDSS) to data from a health facility that serves the HDSS population generates a research infrastructure for directly observed data on access to and utilization of health facility services. Many HDSS sites, however, are in areas that lack unique national identifiers or suffer from data quality issues, such as incomplete records, spelling errors, and name and residence changes, all of which complicate record linkage approaches when applied retrospectively. We developed Point-of-contact Interactive Record Linkage (PIRL) software that is used to prospectively link health records from a local health facility to an HDSS in rural Tanzania. This prospective approach to record linkage is carried out in the presence of the individual whose records are being linked, which has the advantage that any uncertainty surrounding their identity can be resolved during a brief interaction, whereby extraneous information (e.g., household membership) can be referred to as an additional criterion to adjudicate between multiple potential matches. Our software uses a probabilistic record linkage algorithm based on the Fellegi-Sunter model to search and rank potential matches in the HDSS data source. Key advantages of this software are its ability to perform multiple searches for the same individual and save patient-specific notes that are retrieved during subsequent clinic visits. A search on the HDSS database (n=110,000) takes less than 15 seconds to complete. Excluding time spent obtaining written consent, the median duration of time we spend with each patient is six minutes. In this setting, a purely automated retrospective approach to record linkage would have only correctly identified about half of the true matches and resulted in high linkage errors; therefore highlighting immediate benefit of conducting interactive record linkage using the PIRL software.

Highlights

The amount of collected data is ever-increasing in various sectors, including healthcare and government administration
A key advantage of this software over other software that employ purely automated record linkage is the ability to perform multiple searches for the same individual. This is of importance for individuals whose records are more likely to contain out-of-date or inaccurate names or addresses, for individuals with older residency episodes and women whose names change after marriage
Each search attempt on the health and demographic surveillance system (HDSS) database takes less than 15 seconds to complete

Summary

Introduction

The amount of collected data is ever-increasing in various sectors, including healthcare and government administration. Many HDSS sites, contrary to record linkage studies conducted in high-income countries, are in areas that lack unique national identifiers or suffer from data quality issues, such as incomplete records, spelling errors, and name and residence changes, all of which complicate both deterministic and probabilistic approaches when applied retrospectively. In these settings, point-ofcontact interactive record linkage (PIRL) can be used to improve matching rates and quality. This paper describes our implementation of this software, and we attach a GitHub link[18] to the full source code for others to download and amend to their own research needs

Methods

Conclusions

Trust W

Jaro MA

Findings

21. LSHTM-ALPHAnetwork