Permit Management System and Regulation Compliance (PMS RC)

Abstract

Abstract In line with TOTAL’S commitment for Respecting Laws and Regulations, TOTAL E&P INDONESIE (TEPI or the so-called COMPANY) management decided to implement a system to manage Permit and improvement to existing condition of Regulatory Compliance. The system is called Permit Management System and Regulation Compliance (PMS RC). The system is designed to ensure regulatory compliance and on time awarding of Permit required for the affiliate operations, in accordance with local and national Regulations. PMS RC provides Regulation and Permit data base complete with its compliance status, accessible to authorized users in a friendly manner. This paper is made to describe the background and benefit as well as the mechanism on how the COMPANY runs PMS RC. PMS RC is a complete management system which more than just a database in the computer, is a series of compliance processes such as Applicability Review, Compliance Assessment, Risk Assessment and Task Management. PMS RC's final goal is to ensure the sustainability of the compliance with respect to the applicable law, Regulations and Permit requirement within COMPANY. It minimizes the risk of operation disturbance by assuring Permit granted on time, compliance with the Regulation's requirement and preventing violation of the law and Regulations that leads to an incident. The implementation of PMS RC safeguards the proper application of the relevant Regulation in COMPANY's operations. As a consequence it reduces the risks of incompliance and possible operational, financial, and legal consequences. This system is a guideline for Line Management and related entities to review and evaluate the applicable and updated Regulation and Permit compliance status regularly. The implementation of this procedure also helps in reducing incompliance status by implementing corrective actions with risk-based priority to the entity which is not yet in compliance. This Project was triggered by: First, the difficulties faced when running a very complex set of facilities, for which it is critical to ensure compliance with numerous applicable Regulations and also, these Regulations require hundreds of Permits that have to be delivered on time. The second trigger is from the HSE Management System which rightly insists on having a robust system by respecting Laws and Regulations. The third trigger is intensive law enforcement by authorizing body in particularly from Environmental Ministry, Forestry, Oil & Gas Authorities and more over by Local Government where the operational fields are located. During the establishment of the system, joint project was formed with representatives from various entities, such as Health Safety and Environment (HSE), Information System and Telecom (IST), Marine and Logistic Operation (MLO) and Legal (LEG). The final goal of the PMS RC system is having zero disturbances to operations and legal safeguard by ensuring that the Regulations are complied and all Permits are available in due time.