Abstract
INTRODUCTION Institutional repository managers are continuously looking for new ways to demonstrate the value of their repositories. One way to do this is to create a more inclusive repository that provides reliable information about the research output produced by faculty affiliated with the institution. DESCRIPTION OF PROGRAM This article details two pilot projects that evaluated how their repositories could track faculty research output through the inclusion of metadata-only (no full-text) records. The purpose of each pilot project was to determine the feasibility and provide an assessment of the long-term impact on the repository’s mission statement, staffing, and collection development policies. NEXT STEPS This article shares the results of the pilot project and explores the impact for faculty and end users as well as the implications for repositories.
Highlights
Institutional repository managers are continuously looking for new ways to demonstrate the value of their repositories
Because Institutional repository (IR) employees initially harvested only publisher PDFs allowed by journal policy, neither institution consulted faculty, meaning we had no immediate struggles with identifying the correct version with authors and only uploaded the “perfect, polished” publications
The IR metadata pilot project teams recommend that their university IRs move forward with adding metadata-only records and metadata records with links to publications
Summary
Institutional repository (IR) managers, including the authors of this paper, understand the continuing need to demonstrate the value and purpose of repositories within their institutions. These services can be time intensive and have little to no impact on providing a more comprehensive record of the institution’s scholarly output. Because some content cannot be uploaded due to publisher restrictions, author preferences, or various other limitations, the only remaining ways to represent this content in an IR is through metadataonly or metadata-with-link records (Figure 2) These types of records represent a potential way to provide access through hyperlinking and documentation of institutional activities. With a focus on highlighting the value and purpose of the IR to the institution, the authors determined that potential negative national rankings were worth the risk to increase the value of the IR for the institution
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