Abstract
Digital publishing is causing a real paradigm shift for research institutions and publishers, as well as for libraries. As a consequence these institutions have to develop new policies, new business models and new infrastructures and techniques. A major problem is that, at the same rate at which our world is becoming digital, the digital information is threatened. New types of hardware, computer applications and file formats supersede each other, making our recorded digital information inaccessible in the long-term. In the past years libraries and archives have undertaken several actions and studies on digital preservation issues. For instance the Koninklijke Bibliotheek (KB) has jointly with IBM developed a standard-based deposit system: Digital Information Archiving System ( DIAS). Using DIAS the KB realised in 2002 an electronic deposit (the e-Depot) and signed archiving agreements with major science publishers for permanent keeping of their digital materials. In this paper I will discuss the fully operational e-Depot at the KB. I will focus on the data flow of processing the digital publications, and I will address the issue of digital preservation in detail.
Highlights
In 1994 the Koninklijke Bibliotheek (KB) decided to include electronic publications into its deposit collection
As the system is a generic archival system, IBM has branded it with the name Digital Information Archiving System, or DIAS, and will maintain it as a product
The challenge offered by the electronic publications has a major impact on the KB organisation and on the tasks performed by its staff
Summary
It is almost inconceivable that any scientist would not present the results of his or her work in digital form, even if it is in parallel to a physical copy delivered by a publisher. This is certainly the case for Science, Technology and Medicine, the research fields that produce over 80% of all scientific publications. One reason is the change of policy of publishers who preferably do no longer sell but rather license their publications, offering them through sophisticated search and retrieval services Another reason is that handling and maintaining digital publications requires new skills and a different infrastructure than for printed publications. Complicating matters even further is the fact that great research and development efforts are required, as no best practices on the issues are yet available
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