ERM Implementation and Future Directions at Ankara University

Abstract

In the study, the matter how the records management systems will adapt to this new process in a rapid way in a period, in which the transformations of public institutions into e-Government has been accelerated, is evaluated with a development that can be a sample especially for the universities. “Modelling of Transition Process of Electronic Records Management and Archiving System in Universities Project (e-BEYAS)” is a project carried out in Ankara University. Through the “e-Records Management and Archiving System (e-BEYAS), which gave its name to the software in which the model is applied, communication within the institution, information/records share inter institutions, and archiving of electronic records can be realized in a reliable medium; integration to the applications on sharing information/records inter institutions on e-Government channels can be provided. For this purpose, system usage scenarios have been created in order to produce, register, preserve, archive, access and report the records and documents safely in an appropriate model for institutional structure in Ankara University. Thus, after completing the workouts, the system will be not only mobile signature (m-signature) supported with its substructure providing the adaptation to mobile life, but also they can support the e-mail, SMS, integration, audio and video applications that can access the system through smart devices.