Electronic Records Management Implementation: Factors Affecting Organizational Readiness

Busari Ismail Taiwo

doi:10.7176/ikm/9-6-04

Abstract

This paper discussed the factors affecting the readiness in implementing electronic .records management by organizations. The concept of records examined, and records were regarded as important resources that helped to support and provide evidence of transaction in an organization. Similarly, electronic readiness and electronic records management were looked at in the paper. Electronic records management was viewed as involving the use of Information and Communication Technology in planning, directing, controlling and other managerial activities related to the creation, maintenance, use and disposition of records. The theory of organizational readiness for change was also captured. The paper concluded by examining various factors that could affect the readiness of organizations in implementing electronic records management. Key words: E-readiness, E-records, Electronic records Management and Organizations. DOI : 10.7176/IKM/9-6-04 Publication date :June 30 th 2019

Highlights

Records are regarded as important resources that help to support and provide evidence of transactions in an organization
International Records Management Trust (IRMT) (2003) and Kemoni (2008) added that records support effective transparency and accountability in decision-making process contributing to national development
The World Bank (2006) and IRMT (2003) agreed that records are essential for the effective and productive functioning of private and public organizations. They assert that records document decisions and activities of government and other organizations, and serve as a benchmark by which further activities and decisions are measured and that without record, there can be no rule of law and no accountability (IRMT, 2003 and World Bank, 2006)

Summary

INTRODUCTION

Records are regarded as important resources that help to support and provide evidence of transactions in an organization. A broader look at the issue of e-records management defines it as the planning, controlling, directing, organizing, training, promoting and other managerial activities/functions related to the creation, maintenance and use, and disposition of records using Information Communication Technologies (ICTs) to achieve adequate and proper documentation of an organisation’s policies and transactions and effective and economical management of agency operations (Dearstyre, 2002; Wamukoya and Mutula, 2005). Dearstyne (2002) and Wamukoya and Mutula (2005) described E-records management as the planning, controlling, directing, organizing, training promoting and other managerial activities related to the creation, maintenance, use and disposition of records using Information Communication Technologies This is to achieve adequate and proper documentation of an organisation’s policies and transactions and effective and economical management of agency operations. Well-managed e-records systems provide a strong foundation for enhancing accountability, transparency, democratic governance and poverty eradication among others

THEORY OF ORGANISATIONAL READINESS FOR CHANGE

FACTORS AFFECTING ELECTRONIC RECORDS MANAGEMENT READINESS IN ORGANISATION

Findings

CONCLUSION