Documentation in evaluation research: Managerial and scientific requirements

Abstract

Documentation in evaluation research consists of written material, in human- or machine-readable form, pertaining to the plans, activities, and results of the project. It is argued here that good documentation is essential for effective management of evaluations, and for responsible reporting of the research procedures and findings. Documentation relating to electronic data processing activity is especially important. The purpose of this paper is to stimulate consideration and discussion of documentation, and to emphasize its importance in evaluation research. The role of documentation in the planning and control functions of project management is reviewed, and the importance of documentation in the assessment of research quality with respect to objectivity, validity, and replicability is discussed. Reasons for poor documentation are considered. An outline of documentation required in different phases of research projects is provided, and recommendations for improving the quality of documentation are presented.