Design Architecture Of An Integrated Student Activities Management System For Higher Education

Azlan Abdul Aziz, Et Al

doi:10.17762/turcomat.v12i5.2158

Abstract

This paper proposes a technological platform that provides a holistic and user-friendly interface for the management of information pertaining to co-curricular activities handled by the student bodies in UniversitiTeknologi MARA Cawangan Melaka (UiTMCM). The handling of any students activities lie in the collective processes of submitting the proposal, securing the budget, getting the approval, promoting and handling the event, collecting feedbacks, reporting and post-mortem discussion. The management of these activities has been a major concern with the involvement of over 100 student clubs that carry out more than 20 events per week that are vying for a budget. Acquiring the approval for the event proposal, tracking the running of the activities and reporting are some of the factors that created a backlog from the management aspect. These procedures require a physical approach. Therefore, an Interactive Student Activities Management System (iSAMS) was designed and developed through the Waterfall methodology as a one-stop centre to help the UiTMCM Student Affairs Division facilitate the management of the students’ activities. This web-based system is able to track, display and store all the activities information from the proposal application stage until the end which includes tracking of attendance, progress of the event, collecting feedback, reporting of completed activities, storing supporting documents and generating reports for administrative purposes. All of these are done and managed via a secure, online interface in the Student Affairs Division website without physical presence of the students and the administrators. Even though iSAMS is yet to be completely implemented, the study has great potential in the form of a holistic management of students’ co-curricular activities. Going by that, in the end it is hoped that there is going to be a more efficient management of students’ co-curricular activities.

Highlights

Higher Education Institutions (HEI) play a significant role in a country's overall youth growth by developing their character, awareness, experience, expertise and moulding them into a responsible provider to nationbuilding
The latest Coronavirus disease (COVID-19) outbreak has altered the higher educationallandscape on the learning delivery and the students’ co-curricular activities
The academic curriculum has its own set of definite control mechanisms, the same cannot be said for co-curricular activities [4]

Summary

Introduction

Higher Education Institutions (HEI) play a significant role in a country's overall youth growth by developing their character, awareness, experience, expertise and moulding them into a responsible provider to nationbuilding. The latest Coronavirus disease (COVID-19) outbreak has altered the higher educationallandscape on the learning delivery and the students’ co-curricular activities Such students' activities are targeted at strengthening the students' comprehension, developing the students' coping skills, helping them cope with stress, and offering extra opportunities to improve their employability [2,3]. The paperwork involves the necessary paperwork plus other required supporting documents All of these need to be prepared by the students’ organizer including getting the signature, comments and approval before the submission to the UniversitiTeknbologi MARA Cawangan Melaka (UiTMCM) Student Affairs Division (SAD) office. Such hassle in the current approach pose many risks in which an integration of technology in the form of Integrated Management System can overcome. Reference [5] mentioned in his research that having an integrated management system can help to accelerate and manage the Design Architecture Of An Integrated Student Activities Management System For Higher Education student’s activities work flow including the proposals, provide tracking of paperwork, reduce redundancy, reduce the turnaround time, minimize errors, improve data collection quality, support quality improvement efforts and reporting

PURPOSE OF THE STUDY

METHODOLOGY

IMPLEMENTATION OUTCOMES

CONCLUSION