Design and implementation of a web-based thesis coordinator system (TCS)

Abstract

Managing and coordinating thesis processes could be a tedious task. Students, advisers and panels must be coordinated properly for documents and requirements submissions, defense scheduling up to different related activities concerning the needs of identified entities in the thesis process. This research aims to provide an effective thesis management system for academic department and will be implemented in Computer Technology as pilot department. The objective of the Thesis Coordinator System is to provide a prototype for executing and coordinating thesis activities of CT department from enlisting students to their specific thesis courses, towards assigning them a hassle-free defense schedule that would benefit both advisers and panels. The prototype includes a search engine and archiving process that enable the students to find a suitable title for their thesis topics. In addition, the system is capable of document uploading and will incorporate an adviser-to-student forum to offer a venue for communication between the adviser and the advisee throughout the development of the thesis topic. The system's interface design was developed using Java (JSP/SERVLET), PHP, MySQL, and applied the Spiral Life Cycle Model. This research project is still under evaluation in terms of Ease of Use, Functionality, and Accessibility. It is expected that upon completion of the evaluation, the project will receive a higher acceptance rate from the evaluators. The Thesis Coordinator System (TCS) is currently installed in a pilot-test college for system monitoring and maintenance.